Opening Items

At this time, any person may address the Board on any item not listed on the agenda. Pursuant to the Brown Act, the Board cannot consider issues or take action on requests during this comment period. 

Approval of minutes from
1. Regular Board Meeting: 8/15/17
2. Special Board Meeting: 9/12/17

1. Change to 17/18 Family Handbook regarding eligibility for participation in extracurricular activities including athletics
2. Change to Independent Study policy
3. Disposal of Surplus Materials

1. Quarter 1 Highlights: Homecoming, Young Men of Color Gathering
2. Intersession: Trip to Mountain View High School, College Overnight Trip postponed to Spring Intersession
3. Quarter 2 Upcoming Activities

Parent Leaders will report on their two meetings held this year:

Saturday, August 19, 2017
Saturday, September 16, 2017

Parent Leadership meets monthly to cover items of interest to parents and guardians. The group divides into three workgroups and parents/guardians self-select their participation:
1. Fast 40 and Student Achievement
2. LCAP, ELAC and Other Compliance Items
3. School Climate, Culture and Classroom Environment

1. Enrollment and Attendance: Current enrollment numbers as well as attendance reporting to date will be shared with the Board. The 17/18 budget was originally based on ADA (average daily attendance) of 499.55 based on a projected enrollment of 515 students. 
2. Facilities: report on work completed on the building since 7/1/17
3. Athletics: Fall Sports

Jodi Jones, from Delta Managed Solutions, will join via phone for the first official monthly presentation on CPS finances. The first report is attached. It is not 100% complete because the transfer of all data between 16/17 and 17/18 and the two providers is not yet complete. A full report will include: 
1. Narrative: summary of major budget variances or changes that are known at the time of the report
2. Year-To-Date Budgets v. Actuals: a summary view of the current adopted budget compared to actuals and including potential budget variance projections based on actual activity
3. Balance Sheet: updated financial statement that summarizes assets and liabilities at specific point in time
4. Cash Flow: updated monthly cash flow statement based on year-to-date actual activity with remaining fiscal year monthly projection
5. Warrants: review of what vendors have been paid over the course of the prior month

The Board will be asked to approve monthly updates of both the summary of the warrant register and the cash flow. 

The monthly personnel report will be provided to the Board at the meeting. 

The Finance Committee will report on its 9/7/17 meeting including the state of cash flows, revenue and expenditures for the 17/18 school year. 

Upcoming tasks:
* Compensation Study (salary, benefits, work year, housing)
* 403b recommendation to the Board
* Fiscal Services Manual recommendation to the Board
* Obtaining a line of credit for CPS
* Memo of Understanding with PVUSD recommendation to the Board
* Reserve Study
* Evaluation of Fiscal Services

The Academic Excellence Committee will report on its most recent meeting, held on 9/11/17. 

1. MAP Test Results
2. Fast 40
3. Intersession

1. Board Member Invitation to visit Ceiba
2. Strategic Planning: expansion, multi-year planning (finances, succession for leadership and Board, role of Foundation)

Community Development Manager, ileana Brunetti, will update the CPS Board on Foundation activities for the first quarter. 

The CPS Board is asked to approve the nomination of Dr. David Hunter for Board member of the CPS Foundation. His resume is attached. 

1. 403b
2. Credit Card

There is a need to provide stronger career-college connections for students. The proposed work-based learning policy would allow qualifying students to earn credit while working. This would be available on a limited basis to students who fit certain criteria (at risk of not graduating, ahead in credits and have one or more unassigned periods or other students as needed).