There were not any Public Comments.

Finance Committee Chair Dr. L. Johnson gave an overview of the following:

• June 2023 Financial Update
  • FY 2023 Actual Cash at June 30, 2023:  43 Days Cash on Hand
  • FY 2024 Actual Cash projection at June 2024:  51 Days Projected
• 2022 - 2023 Audit Update
  • 2022-2023 Financial Books closed
  • Audit timeline - On track to receive audit report prior to December 31st
• Actions Voted on & Approved by Finance Committee
  • Barnes and Brower Contract Extension – Henry Campus Windows Replacement Project
  • KIPP Memphis Academy Middle (KMAM) Bank Account Closure
  • Procurement Policy Updates:
    • Increase micro-purchase level 2 from $1,500 to $5,000
    • Increase small purchase minimum (requiring 3 quotes) from $1,500 to $5,000
    • Purchase order exemption list
    • Construction Contract No-cost Extension (90 days)
• Enrollment Update and overview for 2023-24 all Schools 
  • Budget, Enrollment - August 30, 2023 and Variance (Budget vs. Actual)

Chief Brooks gave an overview of the following:

• Academic data (historical and YTD), Advanced Academic Updates and Strategic Priorities Updates
  • TN Ready 2022-2023
    • KIPP Memphis ELA, Math, Science and Social Studies Performance
  • TVAAS Results for all schools (State Measure Academic Growth)
  • 2023 - 24 Academic Goals (based on last years performance)
• KIPP Forward Class of 2023 exceeded set goals for matriculation

Chief Phillips gave and overview and update on the following:

Summer Projects:

• Henry Campus Window Replacement and Masonry Repair
• Howell Campus Window Replacements

Important Operations and Facilities Bids/Request for Proposals:

Vendor Selection:

• Universal Security- Starting 08/28/2023 Universal Security began providing security services for the 23/24 school year, by way of contract piggyback with MSCS
• GoToMeeting- Effective August 18, 2023 Zoom Accounts have been phased out in place of GoToMeeting, the current provider of phone services.

G. Williams discussed and gave an overview of the following:

• Board Member Resignation:  Talia Palacio and Penny Alvarez
• Board Annual Conflict of Interest document deadline for completion is October 6, 2023 
• Actions Voted on & Approved:
  • Proposed Electronic Participation By-law Addition (for voting purposes, not quorum)
  • Procurement Policy Updates
    • Increase micro-purchase level 2 from $1,500 to $5,000
    • Increase small purchase minimum (requiring 3 quotes) from $1,500 to $5,000
    • Purchase order exemption list
    • Construction Contract No-cost Extension (90 days)

• TCAP:  Celebrate the outstanding dedication and expertise of the teachers whose scholars achieved the highest TCAP scores. 
  • Marissa Payne - Exceptional performance in Science; Malorie Tuggers - math; KMCE leadership team for their work in ELA instruction; Vernold Posey -  Social Studies
• Stride Cohort:  Congratulation to Ms. Kiara Norris of KMCM and Ms. Sarah Smith of KMCE for being accepted into the 23-24 Stride Cohort.  
• College & Career Fair:  KIPP Forward team deserves recognition for their remarkable efforts in organizing a college and career fair that attracted participation from numerous organizations and higher institutions. 
• Academic Support Updates:
  • Tutoring:  There are 33 KMCE current 4th graders who are involved in High Dosage/Low Ratio tutoring as part of the Third Grade Commitment.
  • Jane Ross:  Jane Ross ACT Workshops for 12th graders took place on Friday, September 15th (Legacy Workshop) and Friday, September 29th (Advanced Workshop). 
• Culture Committee
  • KIPP Memphis has taken a proactive approach to foster a collaborative school culture by establishing a dedicated Culture Committee. 
• Board Communication
  • School and SST calendars will be shared each month with the board.  Calendar invites will also be shared with the Board for Special Events.
• Board of Directors Birthdays:  Happy Birthday to Desiree Lyles-Wallace,Alfred Harris, Holly Coleman, Mikara Davis and Dr. Laritha Sweet

• September Board Retreat:  September 29, 2023
• Next Board of Directors Meeting:  December 7, 2023

Proposed Language:
Section 3.8. Special Meetings of the Board of Directors. The Board of Directors may hold special meetings in or out of the State of Tennessee, and such meetings may be called by the President, any two (2) Directors or the sole Member.  

NEW! Section 3.9. Electronic Participation in a Regular or Special Board Meeting. The Board of Directors shall permit one or more Director(s) to participate in a regular or special meeting by, or conduct the meeting through the use of, teleconference, videoconference, or any electronic or other means of communication by which all of the Directors participating in the meeting must be capable of simultaneously hearing and speaking to each other during the meeting. A Director participating in a meeting by this means shall be deemed to be present in person at the meeting for the purpose of voting, but not for the purpose of establishing a quorum.  Any Director participating by electronic means shall identify the persons present in the location from which the Director is participating. Any Director not physically present at a meeting shall be provided, before the meeting, with any documents that will be discussed at the meeting, with substantially the same content as those documents actually presented.