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Élan Academy Charter School

Minutes

Board Meeting

Date and Time

Wednesday July 17, 2024 at 5:30 PM

Elan Academy

6501 Berkley Dr.

New Orleans, LA 70131

(504) 619-9720

www.elanacademy.org  

The matters listed are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items listed may, in fact, be discussed. Other items not listed may be brought up for discussion to the extent permitted by law. All agenda items are informational unless otherwise denoted, though all committee reports require a vote for acceptance. The meeting will be held on the campus of the school. 

Directors Present

D. Barnes, D. Patin, J. Thibodeaux, R. Green, S. Rademaker

Directors Absent

G. Briggs

Guests Present

M. Clark

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

D. Patin called a meeting of the board of directors of Élan Academy Charter School to order on Wednesday Jul 17, 2024 at 5:41 PM.

C.

Approval of Today’s Meeting Agenda

J. Thibodeaux made a motion to Approve meeting agenda as amended.
S. Rademaker seconded the motion.

Approve agenda after amended to add under new business "Consideration and vote to adopt amended 23-24 budget."

The board VOTED unanimously to approve the motion.

D.

Approval of Prior Meeting Minutes

S. Rademaker made a motion to approve the minutes from May Board Meeting on 05-29-24.
R. Green seconded the motion.
The board VOTED unanimously to approve the motion.

II. Head of School Report

A.

Head of School Report

Operations school zone and speeding signs added

Yard grading is ongoing

Org chart and school schedule discussed

Discussed hiring updates

Discussed Pre-K State Observations which were positive and 6.7 out of 7 as of April 2024

Discussed Academic goals based on EOY data

Discussed grant updates

Discussed enrollment numbers - 475 scholars projected

Discussed nutrition audit

Discussed domain scores

Discussed school enrichment activities

 

R. Green made a motion to Approve head of school report.
J. Thibodeaux seconded the motion.
The board VOTED unanimously to approve the motion.

III. Governance Committee Report

A.

Governance Committee Report

Discussed board composition for 24-25 year and board terms

Discussed 24-25 board calendar

Discussed Zoom requirement for meetings via new statute

Discussed board member interest of Dr. G. Thomas

Discussed LAMP and banking account status

Discussed NOLA-PS reporting

Discussed budget status

Discussed vendors for 24-25

 

S. Rademaker made a motion to Approve Governance Committee report.
R. Green seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Academic

A.

Academic Committee Report

No additional information at this time.  Waiting on LEAP scores.  Should be received by July 19

V. Finance

A.

Finance Committee Report –

Discussed 24-25 budget

Discussed amendment of FY 23-24 budget

Discussed account receivables status

Discussed LAMP account status

S. Rademaker made a motion to Approve Finance Committee report.
R. Green seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Development

A.

Development Committee Report –

No updates at this time.

VII. Additional Business

A.

Old Business

B.

New Business

R. Green made a motion to Adopt and approve the amended 23-24 budget.
S. Rademaker seconded the motion.
The board VOTED unanimously to approve the motion.
D. Barnes made a motion to Adopt and approve 24-25 budget.
R. Green seconded the motion.
The board VOTED unanimously to approve the motion.
J. Thibodeaux made a motion to Approve Lori Knight for membership to Elan Academy board of directors.
D. Barnes seconded the motion.
The board VOTED unanimously to approve the motion.
R. Green made a motion to Authorize Head of School to enter into contract with Chartwell to serve as school's Nutrition/Food vendor for the 24-25 School year.
D. Barnes seconded the motion.

Chartwell was recommended by staff over other 2 companies which submitted proposals.  Favored food options and stability of company were primary considerations, as well as cost of proposed contract.

The board VOTED unanimously to approve the motion.
J. Thibodeaux made a motion to To enter into executive session to discuss HOS evaluation.
S. Rademaker seconded the motion.
The board VOTED unanimously to approve the motion.
S. Rademaker made a motion to Exit Executive session.
R. Green seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:25 PM.

Respectfully Submitted,
R. Green
Guests are welcome to speak during each agenda item with recognition from the presiding officer. In the event to comments or debate may appear to be lengthy, the presiding officer will set a time limit the open comment period; will define the time length each person is afforded to speak; will recognize the order of the respondents, and each person will be asked to state their name, city, parish, and affiliation with the school (examples: employee, administration, parent, community guest, school board representative). This policy subject to change, as necessary.