Non-agenda items: No individual presentation shall be more than 3 minutes and the total time for this purpose shall not exceed 15 minutes.  Ordinarily, Board members will not respond to presentations and no action can be taken.  However, the board may give direction to staff following a presentation.
 

All matters listed under the Consent Agenda are considered routine by the Board and will be approved by a single motion. Unless a Board member requests that a specific item be pulled for separate discussion, no individual discussion will take place prior to the vote. Staff recommends approval of all items listed below.

The Consent Agenda includes the following items:

1. Employee Handbook: Approval of the Voices Academies Employee Handbook for the 2026-27 school year.

2. Contracts: Approval of the following vendor and service contracts: CalSTRS/SCCOE, Pathways to Inclusion, Andrade PSA, SchoolMint, CharterSafe, and RevolutionFoods.

3. Cell Phone and Electronic Devices Policy: Approval of new Policy governing the use of cell phones, smart watches, and other electronic communication devices (Policy No. 4916-1698-9875.v1), as required by AB 3216, which amended Education Code Section 48901.7 to require charter schools to adopt a policy limiting or prohibiting smartphone use, with limited exceptions.

4. Conflict of Interest Code Amendment: Approval of proposed amendments to Board Policy (BG) 02 — Conflict of Interest Code, including updated Designated Positions (Appendix A) and Disclosure Categories (Appendix B), as required by the Political Reform Act (Government Code Section 81000 et seq.) and 2 California Code of Regulations Section 18730.

5. MOU Amendment — Boys and Girls Clubs of Silicon Valley (BGCSV): Approval of the Second Amendment to the MOU with Boys and Girls Clubs of Silicon Valley for After School Education and Safety (ASES) and Expanded Learning Opportunities Program (ELOP) services at Voices Flagship, Morgan Hill, Mount Pleasant, and West Contra Costa. This amendment updates enrollment capacity, program hours, and compensation, eliminates transportation services effective July 1, 2026, and expands BGCSV's lead role in the Enrichment Block across all four sites.

6. MOU — Faith in Action Community Education Services (F.A.C.E.S.) — Voices Stockton: Approval of a new MOU with F.A.C.E.S. for after-school enrichment and expanded learning services at the Stockton campus for the 2026-27 school year, including lead responsibility for the daily Enrichment Block, summer programming, and related operational support.

Local indicator results must be reported to the local governing board/body on or before July 1, at the same meeting at which the LCAP is adopted.

The Board conducted a public hearing to allow the public to comment on the current LCAP plan and provide input on areas of focus as new funding becomes available.  The public hearing for each school was held separately on June 11, 2026.

The Board must subsequently approve these plans to be compliant with current law. 

Local indicator results must be reported to the local governing board/body on or before July 1, at the same meeting at which the LCAP is adopted.

The Board conducted a public hearing to allow the public to comment on the current LCAP plan and provide input on areas of focus as new funding becomes available.  The public hearing for each school was held separately on June 11, 2026.

The Board must subsequently approve these plans to be compliant with current law. 

Local indicator results must be reported to the local governing board/body on or before July 1, at the same meeting at which the LCAP is adopted.

The Board conducted a public hearing to allow the public to comment on the current LCAP plan and provide input on areas of focus as new funding becomes available.  The public hearing for each school was held separately on June 11, 2026.

The Board must subsequently approve these plans to be compliant with current law. 

Local indicator results must be reported to the local governing board/body on or before July 1, at the same meeting at which the LCAP is adopted.

The Board conducted a public hearing to allow the public to comment on the current LCAP plan and provide input on areas of focus as new funding becomes available.  The public hearing for each school was held separately on June 11, 2026.

The Board must subsequently approve these plans to be compliant with current law. 

Local indicator results must be reported to the local governing board/body on or before July 1, at the same meeting at which the LCAP is adopted.

The Board conducted a public hearing to allow the public to comment on the current LCAP plan and provide input on areas of focus as new funding becomes available.  The public hearing for each school was held separately on June 11, 2026.

The Board must subsequently approve these plans to be compliant with current law. 

Voices Flagship

Voices Morgan Hill

Voices Mount Pleasant

Voices West Contra Costa

Voices Stockton

2026-27 Consolidated Application (ConApp) for:

• Voices College-Bound Language Academy (Flagship)
• Voices College-Bound Language Academy at Morgan Hill
• Voices College-Bound Language Academy at Mount Pleasant
• Voices College-Bound Language Academy at Stockton
• Voices College-Bound Language Academy at West Contra Costa

Agenda Item Summary

Staff presents for the Board's information a vendor agreement with InPlay for a software-as-a-service platform to manage registration, attendance, and compliance reporting for Voices' expanded learning programs across all campuses. The platform addresses current administrative inefficiencies, CDE audit preparedness, and family access barriers through a bilingual, mobile-first system with automated Attendance Recovery capabilities.

This item is presented as informational. If the Board has no objections, staff will proceed with finalizing the agreement and bring it back for formal ratification at the next regular Board meeting.

Pending Items Prior to Ratification:

• InPlay is in the process of providing a Data Processing Agreement (DPA) establishing their obligations as a data processor under FERPA and the California Student Online Personal Information Protection Act (SOPIPA). The DPA will address permissible uses of student data, data security measures, data retention and deletion policies, and InPlay's obligations upon termination of the agreement.
• Staff will finalize the Student Data Privacy Policy, which currently contains an incomplete program contact placeholder, prior to publication.

No Board action is required at this time. Staff will return with a ratification item once all conditions have been satisfied.

The Board is requested to approve the renewal of Judy Nguyen's term as a Member of the Voices College-Bound Language Academies Board of Directors.

The Board is requested to approve the renewal of Pedro Carreño's term as Vice Chair of the Voices College-Bound Language Academies Board of Directors.

The Board is requested to review and approve the revised Bylaws of Voices College-Bound Language Academies as presented by legal counsel, and authorize staff to submit the revised governing documents to the Santa Clara County Office of Education (SCCOE) and to prepare and file the Certificate of Amendment with the California Secretary of State.

Legal counsel has helped staff prepare these revised Bylaws to ensure alignment with new CalSTRS requirements and conformance with the Voices MH SCCOE MOU Addendum. 

The Board is requested to authorize the CEO or designated staff representative to execute and submit CalSTRS Form 0765 for each Voices school site.

Per California law, the Board of Directors must authorize the execution of binding organizational commitments on behalf of the organization. Form 0765 will be submitted to CalSTRS upon completion of all required prerequisites.