Beatrice Mayes Institute

Minutes

WEEA Board Meeting

Date and Time

Wednesday October 25, 2023 at 6:30 PM

Location

5807 Calhoun Rd.

Houston, TX 77021

Directors Present

A. Berry, Ed.D., G. Thomas, J. Greenberg, J. Keeton, M. Taylor, R. Caine (remote)

Directors Absent

B. Gilbert

Ex Officio Members Present

C. Mayes

Non Voting Members Present

C. Mayes

Guests Present

Ron Wilson, S. Shahid, Tiffany Chatman

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

J. Greenberg called a meeting of the board of directors of Beatrice Mayes Institute to order on Wednesday Oct 25, 2023 at 6:35 PM.

C.

Approve Minutes

A. Berry, Ed.D. made a motion to approve the minutes from WEEA Board Meeting on 09-20-23.
J. Keeton seconded the motion.
The board VOTED to approve the motion.

II. Superintendent Update

A.

Superintendent Report

Mr. Mayes discussed the Mission and Vision statement of the organization.

Mr. Mayes provided updates of the following:

  • 458 students currently enrolled in Wonderland Grades PK-8.
  • 71 full time employees (down from 72 FTEs).
  • 98% of our students are African American; the remaining 2% are Latino.
  • 76% of our students are economically disadvantaged.
  • 10.2% of our students receive Special Education services.
  • 12/15/23 - construction updates.
  • Teacher Certification update

 

Fund Development Update:

Oct 2023

 ● Fall Grant Submittal Projections

      ○ 53% - Capital Campaign

      ○ 6.25% - Social Emotional Learning

      ○ 15.25% - STEAM 

      ○ 25.5% - Unrestricted/Unlisted

 ● Total October Grants of Focus - 4 of 4 submitted by 10/27

 ● Submitting funding requests for STEAM and Capital Campaign

      ○ Requesting $120K

 ● Number of Grants for November - 6

 

 

III. Finance

A.

July Finance Review

Mr. Wilson provided updates on the following:

Key Performance Indicators #1-5.

Statement of Financial Position.

Statement of Activities.

Schedule of Budgetary Comparison for the period ended July 30, 2023.

Statement of Cash flows (Indirect) for the period ended July 30, 2023 (Unaudited).

Schedule of Expenses for the period ended July 30, 2023 (Unaudited).

 

 

 

IV. Academic Excellence Committee

A.

Update

Committee met for half of a day last week. Discussions took place regarding the following:

 

  • Recognizing change in teachers available and their age and lack of experience.
  • Need to develop a more rigorous instruction.
  • Will look into ELA for K-5 Math for K-8.
  • Funding will be needed to help with this development.
  • Curriculum that was adopted is not built to meet the needs of our current students.
  • Also looking into high school curriculum.

 

 

B.

Executive Session began at 7:09pm

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:28 PM.

Respectfully Submitted,
J. Greenberg