Download minutes PDF Minutes Approved

Beatrice Mayes Institute

Minutes

WEEA Board Meeting

Date and Time

Tuesday December 16, 2025 at 6:30 PM


Please see the Zoom link for the WEEA Board Meeting below:

WEEA Board Meeting, Tuesday, December 16, 2025

Directors Present

B. Gilbert, G. Thomas, J. Greenberg, J. Keeton, M. Taylor (remote), R. Caine

Directors Absent

None

Ex Officio Members Present

C. Mayes

Non Voting Members Present

C. Mayes

Guests Present

Gene Zhu (remote), S. Shahid

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

J. Greenberg called a meeting of the board of directors of Beatrice Mayes Institute to order on Tuesday Dec 16, 2025 at 6:37 PM.

C.

Approve Minutes

R. Caine made a motion to Approve October Minutes.
B. Gilbert seconded the motion.
The board VOTED to approve the motion.

II. Superintendent Update

A.

Superintendent Report

  1. Provided current status of enrollment, employees, economy and special needs students:
    1. Enrollment is down to 617 from 630.
    2. 7th grade seats will be easy to fill for 26-27 school year.
    3.  Discussed staff changes due to increase in special needs students.

III. Finance Committee

A.

Finance Committee

Gene Zhu with Charter First provided updated financials:

  1. Provided deadlines for raising money.
  2. Discussed debt service coverage ratio.
  3. Advised focus on raising money and focus on foundations.

Audit update:

  1. State pushed back deadline for audit until January.
  2. Schedule to submit by 1/20/26.

IV. Academic Excellence Committee & Strategic Plan

A.

Academic Excellence

B. Gilbert made a motion to Move forward with Skyward implementation.
G. Thomas seconded the motion.
The board VOTED to approve the motion.

Academic updates:

  • Meeting to discuss testing will be held 12/17/25
  • Middle school math instructor abandoned position. Ms. Tucker has been filling in. New math instructor has been hired.
  • Staff holiday celebration is 12/18/25.
  • Upcoming reading assessment in January 2026.
  • Working on bringing in program for full day summer camp.

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:06 PM.

Respectfully Submitted,
J. Greenberg