Beatrice Mayes Institute

Minutes

WEEA Board Meeting

Date and Time

Tuesday August 26, 2025 at 6:30 PM

Location

Beatrice Mayes Institute

5807 Calhoun Rd.

Houston, TX 77021

Please see the Zoom link for the WEEA Board Meeting below:

WEEA Board Meeting 8/26/2025

Directors Present

A. Berry, Ed.D. (remote), B. Gilbert, G. Thomas, J. Keeton, M. Taylor (remote), R. Caine

Directors Absent

J. Greenberg

Ex Officio Members Present

C. Mayes

Non Voting Members Present

C. Mayes

Guests Present

Bryan Ball (remote), Gene Zhu (remote), S. Shahid

I. Opening Items

A.

Record Attendance

R. Caine made a motion to Have James Keeton serve as Chairman for board meeting.
G. Thomas seconded the motion.
The board VOTED to approve the motion.

B.

Call the Meeting to Order

J. Keeton called a meeting of the board of directors of Beatrice Mayes Institute to order on Tuesday Aug 26, 2025 at 6:32 PM.

II. Superintendent Update

A.

Superintendent Report

  •   Current enrollment numbers discussed.
  •   FTE- Special Education teacher is needed due to increase in enrollment.
  •   Legacy Breakfast scheduled for October 16, 2025 is a fundraiser.
  •   Cell Phone Policy discussion and vote.
  •   Parent Consent for Healthcare Policy.
B. Gilbert made a motion to Approve Cell Phone Policy.
G. Thomas seconded the motion.
The board VOTED to approve the motion.

III. Finance Committee

A.

Finance Committee

  • Introduction of Gene Zhu with DSS.
  • Reviewed July financials.
  • Provided details of FY26 Budget (DRAFT).
  • BMI Projections provided.
  • Investment Policy discussion.
  • Amended 2025 Budget vote.
B. Gilbert made a motion to Approve Investment of Funds Policy.
R. Caine seconded the motion.
The board VOTED to approve the motion.
B. Gilbert made a motion to Approve Amended 2025 Budget.
G. Thomas seconded the motion.
The board VOTED to approve the motion.

IV. Academic Excellence Committee

A.

Academic Excellence

  • STAAR Testing updates from the State of Texas. 
  • Curriculum Amplify, Skim Stokes update and discussion. Process has been difficult to order materials.

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:37 PM.

Respectfully Submitted,
J. Keeton