Back Special Board Meeting/AIMS Annual Board Retreat: Sat July 20, 2019

American Indian Model Schools

Special Board Meeting/AIMS Annual Board Retreat

Date and Time

Saturday July 20, 2019 at 10:25 AM PDT

Location

171 12th Street, Oakland Ca 94607 (east wing)

AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Agenda

  Purpose Presenter Time
I. Opening Items 10:25 AM

A. Record Attendance and Guests

 

B. Call the Meeting to Order

 

C. Approve Minutes

Approve Minutes

Approve all minutes for the following regular and special board meetings:
02/27/2019
03/11/2019
03/19/2019
04/16/2019
05/16/2019
05/21/2019
06/05/2019
06/13/2019
06/18/2019
06/26/2019
 
Approve minutes for Special Board Meeting on February 27, 2019
II. Non-Action Items 10:25 AM

A. Superintendent 2019-2020 Evaluation Timeline

Discuss

Toni Cook, Chair, Governance Committee

10 m
Source : Superintendent's contract

August 20, 2019 – Board Meeting - No later than August 2019, the Board shall establish, in consultation with the Superintendent. the Superintendent's Work Plan and the performance goals for the 20 I 9-20 school year and the Board and Superintendent shall agree on the evaluation form for the 2018-19 school year. The Work Plan and performance goals shall be reduced to writing.

**Note: The Board and the Superintendent shall agree upon a written evaluation format which shall be used during the Term.**

December 17, 2019 or (Special Meeting to be held on or before Thursday, January 31, 2020)
- No later than January 31 of each year of this Agreement. the Board and the Superintendent shall meet to discuss and review the Superintendent's progress in meeting the agreed-upon goals.

April 21, 2020 Board Meeting (Special Board Meeting to be held on, before Friday, May 1, 2020) - the Superintendent, prior to her evaluation, shall provide the Board a written self: Evaluation of her accomplishments and progress toward meeting the agreed-upon goals. After the Board receives the Superintendent's self-evaluation, the Board and the Superintendent shall meet no later than May 15 of each year of this Agreement to discuss the Superintendent's self-evaluation.

May 19, 2020 – Board Meeting (or Special Board Meeting no later than Saturday, May 30, 2020) - The Board shall complete the Superintendent's 2019-20 evaluation no later than May 30. 2018.
An evaluation shall be deemed to be "satisfactory" if a majority of Board members have rated the Superintendent's performance as satisfactory in individual evaluations prepared by such Board members.
If the Board concludes that the Superintendent's performance is unsatisfactory. the Board shall identify in writing specific areas where improvement is required. provide written recommendations for improvement, and notify the Superintendent that another evaluation will be conducted within six months. (Board Meeting - November 17, 2020) Such written recommendations and specifications for improvement shall be provided within 30 days of the days of the evaluation. (Board Meeting, December 15, 2020)

**Note: The Board, unless otherwise agreed to in writing with the Superintendent, shall maintain confidentiality concerning the contents of any evaluation.**

B. Preparation for Charter Renewal

FYI

Maya Woods-Cadiz

30 m

C. Legislative Update

FYI

Toni Cook

10 m

D. Governor's Budget & Its Impact on Charter Schools

FYI

Katema Ballentine

15 m

E. Board Meeting Calendar for 2019-2020

Discuss

Toni Cook

5 m

F. Fund Development : Media & Branding

Discuss

Chris Edington, Steven Leung, Superintendent Woods-Cadiz, Maurice Williams

30 m

G. Setting the AIMS Board 2019/2020 Goals

Discuss

Steven Leung

60 m

Board discussion lead by President Leung

H. Possible new campus discussion

Discuss

Steven Leung

30 m
III. Action Items 01:35 PM

A. Adhoc committee for construction

Discuss

Chris Edington

5 m

B. Power School Training Travel Approval

Vote

Maya Woods-Cadiz

5 m

C. PBIS Travel Approval

Vote

Maya Woods-Cadiz

5 m

D. CMO setup for 171 12th Street Campus

Vote

Steven Leung

30 m

E. Ratification of approval of past minutes

Vote

5 m
IV. Closed Session 02:25 PM

A. Potential New Board Member

Discuss

Adrien Abuyen

5 m

B. Presentation by prospective board members

Discuss

Adrien Abuyen, Dana Lang

10 m

Regarding how they may help the board/school raise money.

C. Legal

Discuss

Chris Edington

20 m
V. Closing Items 03:00 PM

A. Adjourn Meeting

Vote