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AIMS K-12 College Prep Charter District

Minutes

Finance Committee Meeting

Date and Time

Tuesday October 18, 2022 at 4:30 PM

Location

 

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ID: 86941635711
 

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Meeting host: maya.nicholas@aimsk12.org

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AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Tiffany Tung has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Committee Members Present

C. Edington (remote), K. Ballentine (remote), M. Woods-Cadiz (remote)

Committee Members Absent

J. Hinton-Hodge

Guests Present

C. Jordan (remote), D. Woods (remote), J. Li (remote), K. Minor (remote), M. Nicholas (remote), M. Williams (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Edington called a meeting of the Finance Committee of AIMS K-12 College Prep Charter District to order on Tuesday Oct 18, 2022 at 4:33 PM.

II. Public Comment

A.

Public Comment on Agenda Items

No public comment on agenda items

B.

Public Comment On Non-Agenda Items

No public comment on non-agenda items

III. Action Items

A.

Finance Dept. Matters

CBO Ballentine presented the Insurance Memo Property and Liability Compensation to the board for approval

 

Director Edington requested that Mr. Esparza be present for the next meeting to discuss all policies we hold with All-Cal Insurance Agency

 

 

M. Woods-Cadiz made a motion to approve the Insurance Memo.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
Roll Call
J. Hinton-Hodge
Absent
M. Woods-Cadiz
Aye
K. Ballentine
Aye
C. Edington
Aye

CBO Ballentine presented the Fiscal Policies for 2022-23 to the board for approval

M. Woods-Cadiz made a motion to approve fiscal policies.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
Roll Call
K. Ballentine
Abstain
J. Hinton-Hodge
Absent
M. Woods-Cadiz
Aye
C. Edington
Aye

B.

High School Matters

Head of School, Maurice Williams presented the following items for the Repair & Maintenance of the high school to the board:

 

  1. AP Chemistry Textbook Surplus
  2. 2022-23 AIMS HS EEBG Amendments
  3. 2022-23 AIMS Athletic Department Budget Amendments
  4. 2022-23 AIMS HS ESSER III EZ Read (Amended)
  5. 2022-23 Academic Consultant Contract - Virginia Williamson
  6. 2022-23 Academic Consultant Contract - Sharon Tom

Director Edington explained that the board will vote on this item as one inclusive request and not each item presented individually

 

Item 5 & 6, the consultant contracts are presented for voting with the caveat that they sign the vendor agreement addendum

C. Edington made a motion to approve all items presented for repair and maintenance of the high school.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
Roll Call
C. Edington
Aye
J. Hinton-Hodge
Absent
K. Ballentine
Aye
M. Woods-Cadiz
Aye

C.

All Tied UP Vendor Agreement

Superintendent Woods-Cadiz presented the All Tied Up Vendor Agreement.

 

Director Edington informed that the agreement will be put forward to vote with the understanding that the addendum is signed as a separate document although addendum language is in agreement.

 

All Tied Up Vendor Agreement Addendum

C. Edington made a motion to approve All Tied Up Agreement.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
Roll Call
M. Woods-Cadiz
Aye
K. Ballentine
Aye
J. Hinton-Hodge
Absent
C. Edington
Aye

D.

NABSE Attendance and Presentation

No discussion

C. Edington made a motion to approve NABSE attendance.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
Roll Call
M. Woods-Cadiz
Abstain
C. Edington
Aye
K. Ballentine
Aye
J. Hinton-Hodge
Absent

IV. Closing Items

A.

Closed Session

Recessed to closed session at 4:54pm

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:27 PM.

Respectfully Submitted,
C. Edington
Documents used during the meeting
None