AIMS K-12 College Prep Charter District
Minutes
AIMS Finance Committee Meeting
Date and Time
Thursday October 14, 2021 at 7:00 AM
Location
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https://us02web.zoom.us/j/86176542888?pwd=K2t4TS8yNXlLaW9kMWM1clM3Rjk2dz09
Meeting ID: 861 7654 2888
Passcode: 587454
One tap mobile
+16699006833,,86176542888#,,,,*587454# US (San Jose)
+12532158782,,86176542888#,,,,*587454# US (Tacoma)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 929 436 2866 US (New York)
Meeting ID: 861 7654 2888
Passcode: 587454
Find your local number: https://us02web.zoom.us/u/kRLZqyzkX
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting. All comments and questions should be entered into the chat feature of the Zoom meeting.
Join Zoom Meeting
Meeting ID: 861 7654 2888
Passcode: 587454
Join Zoom Meeting
Meeting ID: 861 7654 2888
Passcode: 587454
Committee Members Present
C. Edington (remote), K. Ballentine (remote), M. Woods-Cadiz (remote)
Committee Members Absent
J. Hinton
Guests Present
C. Hollis (remote), M. Golden (remote), M. Magana (remote), M. Williams (remote), Maya Nicholas (remote), R. Akram (remote)
I. Opening Items
A.
Call the Meeting to Order
C. Edington called a meeting of the Finance Committee of AIMS K-12 College Prep Charter District to order on Thursday Oct 14, 2021 at 7:04 AM.
B.
Record Attendance and Guests
C.
Adoption of the Agenda
C. Edington made a motion to Adopt the October 14, 2021 Finance Committee Meeting Agenda.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Hinton |
Absent
|
D.
Approval of the Minutes
C. Edington made a motion to approve the minutes from AIMS Finance Committee Meeting on 09-16-21.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.
E.
Public Comment on Non-Agenda Items
No public comment on Non-Agenda Items.
F.
Public Comment on Agenda Items
No public comment on Agenda Items.
II. Action Items
A.
ESSER III Plan for American Indian Public Charter School II
Maryetta Golden presented item III.A: ESSER III Plan for American Indian Public Charter School II
- Click links below to view:
C. Edington made a motion to approve item III.A: ESSER III Plan for American Indian Public Charter School II.
M. Woods-Cadiz seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| J. Hinton |
Absent
|
| K. Ballentine |
Aye
|
| M. Woods-Cadiz |
Aye
|
B.
ESSER III Plan for AIMS College Prep Middle School
Riffat Akram presented item III.B: ESSER III Plan for AIMS College Prep Middle School
- Click links below to view:
C. Edington made a motion to approve item III.B: ESSER III Plan for AIMS College Prep Middle School.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| C. Edington |
Aye
|
| K. Ballentine |
Aye
|
| J. Hinton |
Absent
|
C.
AIMS HS 2021 - 2022 School Plan for Student Achievement (SPSA) revision
Maurice Williams presented item III.C: AIMS HS 2021 - 2022 School Plan for Student Achievement (SPSA) revision
- Click links below to view:
C. Edington made a motion to approve item III.C: AIMS HS 2021 - 2022 SPSA Revision.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| K. Ballentine |
Aye
|
| J. Hinton |
Absent
|
| C. Edington |
Aye
|
D.
AIMS HS Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan
Maurice Williams presented item III.D: AIMS HS Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan
- Click links below to view:
- AIMS HS ESSER III (October 6, 2021).pdf
- AIMS HS - ESSER III Plan.docx.pdf
- AIMS HS will receive $764,385 in ESSER III funds over a three-year period. This ESSER III Plan covers AIMS HS’s first ESSER III allocation over the 2021-22 Academic School Year.
- For the 2021 - 2022 Academic year the first award amounts to 20% of $746,385.00 which is $152,877.00
K. Ballentine made a motion to approve item III.D: AIMS HS ESSER III Expenditure Plan as presented.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| J. Hinton |
Absent
|
| K. Ballentine |
Aye
|
| M. Woods-Cadiz |
Aye
|
K. Ballentine made a motion to approve item III.D: AIMS ESSER III Expenditure Plan.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Ballentine |
Aye
|
| J. Hinton |
Absent
|
| M. Woods-Cadiz |
Aye
|
| C. Edington |
Aye
|
E.
AIMS HS iPad purchase
Maurice Williams presented item III.E: AIMS HS iPad purchase
- Click links below to view:
C. Edington made a motion to approve 40 iPads with general funds in the amount of $25,035.95.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| M. Woods-Cadiz |
Aye
|
| K. Ballentine |
Aye
|
| J. Hinton |
Absent
|
C. Edington made a motion to approve 10 iPad with Title III funds in the amount of $5339.17.
M. Woods-Cadiz seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| K. Ballentine |
Aye
|
| J. Hinton |
Absent
|
| M. Woods-Cadiz |
Aye
|
F.
AB-841 Contract Agreement
Marisol Magaña presented item III.F: AB-841 Contract Agreement
- Click link to view: AB-841 Contract Agreement.pdf
- 6.5% fundraising service fee.
- Projected total of $54,280.00 grant is $3528.20.
C. Edington made a motion to approve item III.F: AB-841 Contract Agreement.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| J. Hinton |
Absent
|
| K. Ballentine |
Aye
|
| M. Woods-Cadiz |
Aye
|
C. Edington made a motion to approve item III.F: AB-841 Contract Agreement.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| J. Hinton |
Absent
|
| C. Edington |
Aye
|
| K. Ballentine |
Aye
|
G.
HWC Consultants Agreement for E-Rate Application
Marisol Magaña presented item III.G: HWC Consultants Agreement for E-Rate Application
- Click link to view: E-rate Presentation.pdf
C. Edington made a motion to approve item III.G: HWC Consultants Agreement for E-Rate Application.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Hinton |
Absent
|
| M. Woods-Cadiz |
Abstain
|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
C. Edington made a motion to approve item III.G: HWC Consultants Agreement for E-Rate Application.
K. Ballentine seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Hinton |
Absent
|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
| M. Woods-Cadiz |
Abstain
|
III. Closed Session
A.
Public Comment on Closed Session Items
No public comment on Closed session items.
B.
Recess to Closed Session
Recess to closed session at 7:40am
C.
Reconvene from Closed Session
Reconvene from Closed session at 7:53am.
D.
Report from Closed Session
- Finance Committee will set up a vendor meeting with East West Bank.
- CBO Ballentine will add an item to the October 19, 2021 Monthly Board meeting regarding what AIMS Board members are the signatories to East West Bank.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:54 AM.
Respectfully Submitted,
C. Edington