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AIMS K-12 College Prep Charter District

Minutes

AIMS Special Finance Committee Meeting

Date and Time

Wednesday June 9, 2021 at 7:00 AM

Location

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AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting. All comments and questions should be entered into the chat feature of the Zoom meeting.


Join Zoom Meeting: https://us02web.zoom.us/j/87328657373?pwd=SU1lZ1psZlBhT1FGVnZpb3FXcjVRZz09
Meeting ID: 873 2865 7373
Passcode: 698967

Committee Members Present

A. Abuyen (remote), C. Edington (remote), K. Ballentine (remote), M. Woods-Cadiz (remote)

Committee Members Absent

None

Guests Present

C. Hollis (remote), Christina Jordan (remote), M. Magana (remote), Natalie Glass (remote), Riffat Akram (remote)

I. Opening Items

A.

Call the Meeting to Order

C. Edington called a meeting of the Finance Committee of AIMS K-12 College Prep Charter District to order on Wednesday Jun 9, 2021 at 7:00 AM.

B.

Record Attendance and Guests

C.

Adoption of the Agenda

C. Edington made a motion to Adopt the AIMS Special Finance Committee Meeting as presented.
M. Woods-Cadiz seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Approval of the Minutes

C. Edington made a motion to approve the minutes from AIMS Finance Committee Meeting on 05-13-21.
K. Ballentine seconded the motion.
Items III.C, III.D, and III.E, replace EL0 with ELO.
The committee VOTED unanimously to approve the motion.

E.

Approval of the Minutes

C. Edington made a motion to approve the minutes from Finance Committee Monthly Meeting on 01-21-21.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.

F.

Approval of the Minutes

C. Edington made a motion to approve the minutes from Finance Committee Monthly Meeting on 10-08-20.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.

G.

Public Comment on Non-Agenda Items

No public comment on Non-Agenda Items.

H.

Public Comment on Agenda Items

No public comment on Agenda Items.

II. Non-Action Items

A.

Potential Cost and Benefits of El Dorado Special Education Local Plan Areas (SELPA)

Superintendent Maya Woods-Cadiz presented item II.A. Potential Cost and Benefits of El Dorado SELPA.
  • Click link to view: Final June Finance Commitee Report SELPA.pdf
  • Potential CHELPA Administrative fee for 2021 - 2022 
    • 5% of AIMS Gross base funding.
    • Approximately $50,625.00
  • Potential Revenue with CHELPA
    • $1,012,500.00
    • $625.00 from state revenue.
    • $125.00 Federal revenue.
  • Potential SPED Revenue received from AIMS
    • $0.00
  •  Potential SPED Expenditures through Oakland Unified School District (OUSD)
    • $2,565,000.00
  • Potential MOU Adjustment
    • $450,000.00
  • Factors to consider
    • Non-public school placement
      • AIMS will have to pay for non-public school placement if required.  Potentially twenty to forty thousand per qualified student.
    • Legal
      • Due to lack of a consistent funding source, this pool was suspended indefinitely by El Dorado CEO Council beginning in 2020 - 21.  AIMS will need to pay cost of litigation.
    • Special Day Class Placement
      • AIMS will need to have special day classes or pay the cost of placement (cost unknown).
        • Special day classes will require a new employee which is est. $55,000.00 - $58,000.00 and the cost of the employee aid est. $29,000 - $35,000.00.

III. Action Items

A.

2021-2022 Adoption Budget

Katema Ballentine presented item III.A 2021 - 2022 Adoption Budget. 
M. Woods-Cadiz made a motion to approve item III.A. 2021 - 2022 Adoption Budget as presented.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
Roll Call
K. Ballentine
Abstain
A. Abuyen
Aye
M. Woods-Cadiz
Aye
C. Edington
Aye

B.

Education Protection Account Resolution

Katema Ballentine presented item III.B. Education Protection Account Resolution.
A. Abuyen made a motion to approve item III.B. Education Protection Account Resolution as presented.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
Roll Call
A. Abuyen
Aye
C. Edington
Aye
M. Woods-Cadiz
Aye
K. Ballentine
Abstain

C.

Oakland Enrolls Memorandum of Understanding (MOU)

Marisol Magaña presented item III.C.Oakland Enrolls MOU.
C. Edington made a motion to approve item III.C. Oakland Enrolls MOU.
M. Woods-Cadiz seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

BACR After School Agreement for AIMS MS and AIPCS II

Marisol Magaña presented item III.D. BACR After School Agreement for AIMS MS and AIPCS II.
M. Woods-Cadiz made a motion to approve item III.D. BACR After School Agreement for AIMS MS and AIPCS II as presented.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.

E.

Expanded Learning Opportunity Plan - Update (AIMS HS, AIMS MS and AIPCS II)

Marisol Magaña presented item III.E. Expanded Learning Opportunity Plan - Update (AIMS HS, AIMS MS and AIPCS II).
C. Edington made a motion to approve item III.E. Expanded Learning Opportunity Plan - Update (AIMS HS, AIMS MS and AIPCS II as presented.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
Roll Call
K. Ballentine
Abstain
M. Woods-Cadiz
Aye
A. Abuyen
Aye
C. Edington
Aye

F.

Illuminate and PowerSchool contracts

Marisol Magaña presented item III.F. Illuminate and PowerSchool contracts.
C. Edington made a motion to approve item III.F. Illuminate and PowerSchool contracts not to exceed $45,934.00.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.

G.

PowerSchool Conference, Las Vegas - Operations Department

Marisol Magaña presented item III.G. PowerSchool Conference, Las Vegas - Operations Department.
C. Edington made a motion to approve item III.G. PowerSchool Conference, Las Vegas - Operations Department not to exceed $10,000.00.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.

H.

PowerSchool Conference, Las Vegas - AIMS Heads of School

Marisol Magaña presented item III.H. PowerSchool Conference, Las Vegas - AIMS Heads of School.
C. Edington made a motion to approve item III.H. PowerSchool Conference, Las Vegas - AIMS Heads of School not to exceed $10,000.00.
K. Ballentine seconded the motion.
The committee VOTED unanimously to approve the motion.

IV. Closed Session

A.

Public Comment on Closed Session Items

No public comment on Closed session items.

B.

Recess to Closed Session

C.

Reconvene from Closed Session

D.

Report from Closed Session

Nothing to report.

V. Closing Items

A.

Items For Next Agenda

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:31 AM.

Respectfully Submitted,
C. Edington

C.

NOTICES