AIMS K-12 College Prep Charter District
Minutes
AIMS Finance Committee Meeting
Date and Time
Thursday May 13, 2021 at 7:00 AM
Location
Join Zoom Meeting
https://zoom.us/j/96868909690?pwd=aDF0dmZOclhZYTJPUEVmdWE1MHk3QT09
Meeting ID: 968 6890 9690
Passcode: 664268
One tap mobile
+16699009128,,96868909690# US (San Jose)
+12532158782,,96868909690# US (Tacoma)
Dial by your location
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
Meeting ID: 968 6890 9690
Find your local number: https://zoom.us/u/a2UcMj25u
https://zoom.us/j/96868909690?pwd=aDF0dmZOclhZYTJPUEVmdWE1MHk3QT09
Meeting ID: 968 6890 9690
Passcode: 664268
One tap mobile
+16699009128,,96868909690# US (San Jose)
+12532158782,,96868909690# US (Tacoma)
Dial by your location
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
Meeting ID: 968 6890 9690
Find your local number: https://zoom.us/u/a2UcMj25u
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting. All comments and questions should be entered into the chat feature of the Zoom meeting.
Join Zoom Meeting: https://zoom.us/j/95164754122?pwd=ZmIrZzFRdjBaWkJGS2dZUDNTWEJ4dz09
Join Zoom Meeting: https://zoom.us/j/95164754122?pwd=ZmIrZzFRdjBaWkJGS2dZUDNTWEJ4dz09
Meeting ID: 951 6475 4122
Password: 320158
Committee Members Present
A. Abuyen (remote), C. Edington (remote), K. Ballentine (remote), M. Woods-Cadiz (remote)
Committee Members Absent
None
Guests Present
C. Hollis (remote), Karen Peters (remote), M. Magana (remote), M. Williams (remote), T. Tung (remote)
I. Opening Items
A.
Call the Meeting to Order
C. Edington called a meeting of the Finance Committee of AIMS K-12 College Prep Charter District to order on Thursday May 13, 2021 at 7:00 AM.
B.
Record Attendance and Guests
C.
Adoption of the Agenda
C. Edington made a motion to adopt the May 13, 2021 Finance Committee agenda as presented.
A. Abuyen seconded the motion.
The committee VOTED unanimously to approve the motion.
D.
Approval of the Minutes
C. Edington made a motion to approve the minutes from AIMS Special Finance Committee Meeting on 04-15-21.
A. Abuyen seconded the motion.
The committee VOTED unanimously to approve the motion.
E.
Public Comment on Non-Agenda Items
No public comment on Non-Agenda Items.
F.
Public Comment on Agenda Items
No public comment on Agenda items.
II. Action Items
A.
2021 - 2022 Directors and Officers Insurance Renewal
C. Edington made a motion to approve item III.A. 2021 - 2022 Directors and Officers Insurance Renewal as presented.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| C. Edington |
Aye
|
| K. Ballentine |
Absent
|
| A. Abuyen |
Aye
|
CBO Katema Ballentine presented III.A. 2021 - 2022 Directors and Officers Insurance Renewal
B.
AIMS K-12 2019 - 2020 Taxes
CBO Katema Ballentine presented item III.B. AIMS K-12 2019 - 2020 Taxes
A. Abuyen made a motion to approve item III.B AIMS K-12 2019 - 2020 Taxes as presented.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| A. Abuyen |
Aye
|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
C.
Expanded Learning Opportunities Grant Plan for American Indian Public Charter School II
Marisol Magaña presented item III.C. Expanded Learning Opportunities Grant Plan for American Indian Public Charter School II.
- Click links to view:
C. Edington made a motion to approve item III.C Expanded Learning Opportunities Grant Plan for American Indian Public Charter School II as presented.
M. Woods-Cadiz seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
| M. Woods-Cadiz |
Aye
|
| A. Abuyen |
Aye
|
D.
Expanded Learning Opportunities Grant Plan for AIMS College Prep Middle School
Marisol Magaña presented item III.D. Expanded Learning Opportunities Grant Plan for AIMS College Prep Middle School.
- Click links to view:
C. Edington made a motion to approve item III.D. Expanded Learning Opportunities Grant Plan for AIMS College Prep Middle School as presented.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
| A. Abuyen |
Aye
|
| M. Woods-Cadiz |
Aye
|
E.
Expanded Learning Opportunity Grant Plan for AIMS College Prep High School (AIPHS)
Superintendent Maya Woods-Cadiz presented item III.E. Expanded Learning Opportunity Grant Plan for AIMS College Prep High School (AIPHS)
- Click links to view:
- ELO - AIMS HS Cvr Ltr.pdf
- AIMS HS ELO Grant.docx.pdf
- Expanded Learning Opportunities Grant (EZ Read).pdf
- AIMS HS Expanded Learning Opportunities Grant Plan_ Teacher input.pdf
- AIMS HS Expanded Learning Opportunities Grant Proposal Parent Feedback (Responses).pdf
- Acellus.pdf
- 210505 AIMS College Prep HS STEM4Real .pdf
- Quote # QU1521.pdf
- Aims College Prep HS Reading Inventory 5 year CP#8012765 PD.pdf
- Aims College Prep HS Math Inventory 5 year CP#8012776 PD.pdf
- ALEKS Quote- AIMS- 3-yr - 5.5.21.pdf
- PowerSchool User Conference Proposal.pdf
M. Woods-Cadiz made a motion to approve item III.E. Expanded Learning Opportunity Grant Plan for AIMS College Prep High School as presented.
C. Edington seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| M. Woods-Cadiz |
Aye
|
| A. Abuyen |
Aye
|
| K. Ballentine |
Aye
|
F.
Update School Plan for Student Achievement (SPSA) - American Indian Public Charter School II (AIPCS II)
Marisol Magaña presented item III.F. Update SPSA - AIPCS II
- Click link to view:
C. Edington made a motion to approve item III.F SPSA for AIPCS II.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Abuyen |
Aye
|
| M. Woods-Cadiz |
Aye
|
| C. Edington |
Aye
|
| K. Ballentine |
Aye
|
G.
School Plan for Student Achievement (SPSA) - AIMS College Prep Middle School (AIMS MS)
C. Edington made a motion to approve item III.G SPSA for AIMS MS.
M. Woods-Cadiz seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| C. Edington |
Aye
|
| A. Abuyen |
Aye
|
| K. Ballentine |
Aye
|
Marisol Magaña presented item III.G. SPSA - AIMS MS
- Click link to view:
H.
3rd Floor Bathroom Renovations Update
Marisol Magaña presented item III.H. 3rd Floor Bathroom Renovations Update.
- Click link to view:
- Deadline to submit extension for the 12th Street Bathroom Renovation permit is August 16, 2021.
- Debt ratio balance of AIMS budget is the concern for committing to the Bathroom renovations.
- Committing to the Bathroom renovations will place AIMS expenditures over revenue.
A. Abuyen made a motion to present item to the AIMS Board on May 18, 2021 with a recommendation to postpone item III.H 3rd Floor Bathroom Renovations until accurate dates and times for renovations are provided.
M. Woods-Cadiz seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Aye
|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
| A. Abuyen |
Aye
|
I.
Ring Central Contract
Marisol Magaña presented item III.I. Ring Central Contract
- Click links to view:
- RingCentral Cover Letter.pdf
- American Indian Model Schools Proposal 12 Mth Agreement.pdf
- Terms of agreement for 12-month service: $25.99 per user.
- American Indian Model Schools Proposal 24 mth agreement.pdf
- Terms of agreement for 24-month service: $20.79 per user.
- Estimated purchase of 100 licenses for both agreements.
- Ring central services are transferrable to any AIMS location if AIMS changes facilities location within the time of the service.
C. Edington made a motion to approve item III.I Ring Central Contract for a 24 month service.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Woods-Cadiz |
Abstain
|
| C. Edington |
Aye
|
| K. Ballentine |
Aye
|
| A. Abuyen |
Aye
|
J.
AT&T Fiber Contract
Marisol Magaña presented item III.J. AT&T Fiber Contract.
C. Edington made a motion to approve item III.J AT&T Fiber Contract as presented.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| A. Abuyen |
Aye
|
| K. Ballentine |
Aye
|
| M. Woods-Cadiz |
Aye
|
K.
Lunch Masters Addendum Contract 2021-2022
Tiffany Tung presented item III.K. Lunch Masters Addendum Contract 2021-2022.
- Click links to view:
C. Edington made a motion to approve item III.K Lunch Masters Addendum Contract 2021 - 2022 as presented.
A. Abuyen seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Abuyen |
Aye
|
| C. Edington |
Aye
|
| K. Ballentine |
Aye
|
| M. Woods-Cadiz |
Aye
|
L.
3 Day Blinds Solar Shades Quote
Tiffany Tung presented item III.L. 3 Day Blinds Solar Shades Quote.
- Click links to view:
C. Edington made a motion to approve item III.L 3 Day Blinds Solar Shades Quote as presented.
A. Abuyen seconded the motion.
Director Edington request a copy of the OUSD approve email be attached to the item on the Consent Calendar for the May 18, 2021 Monthly Board meeting.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Abuyen |
Aye
|
| K. Ballentine |
Aye
|
| C. Edington |
Aye
|
| M. Woods-Cadiz |
Aye
|
III. Closed Session
A.
Public Comment on Closed Session Items
No public comment on Closed session items.
B.
Recess to Closed Session
C.
Reconvene from Closed Session
D.
Report from Closed Session
IV. Closing Items
A.
Items For Next Agenda
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:15 AM.
Respectfully Submitted,
C. Edington