AIMS K-12 College Prep Charter District
Minutes
AIMS Monthly Board Meeting
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting. Comments and questions should be entered into the chat feature of the Zoom meeting.
Directors Present
A. Abuyen (remote), C. Edington (remote), D. Lang (remote), T. Cook (remote)
Directors Absent
S. Leung
Directors who arrived after the meeting opened
C. Edington
Ex Officio Members Present
K. Minor (remote)
Non Voting Members Present
K. Minor (remote)
Guests Present
C. Ahmad (remote), K. Ballentine (remote), M. Gordan (remote), M. Magana (remote), M. Williams (remote), M. Woods-Cadiz (remote), Natalie Glass (remote), Ojiugo E. (remote), P. Holmquist (remote), Sophie J. Princeton (remote), Susan Lefkowitz (remote), T. Tung (remote)
I. Opening Items
A.
Call the Meeting to Order
T. Cook called a meeting of the board of directors of AIMS K-12 College Prep Charter District to order on Tuesday Oct 20, 2020 at 6:31 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
D. Lang made a motion to Adopt the October 20, 2020 agenda as presented.
A. Abuyen seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Public Comment on Non-Agenda Items
No pubic comment on Non-agenda items.
E.
Public Comment on Agenda Items
No public comment on agenda items.
II. Non-Action Items
A.
President's Report
President Toni Cook presented the Presidents Report.
- Request the Superintendent provide curriculum for AIMS students on the mechanics of government in response to Measure QQ: Allow 16 year olds to vote for school board directors charter amendment.
B.
Superintendent's Report
Superintendent Maya Woods-Cadiz presented the superintendent's report.
- Click link to view Superintendent's Report.
- Superintendent introduced Natalie Glass, Dean of Student at AIMS middle school to swear in the AIM 2020 - 2021 AIMS College Prep. Middle School Student Government Association (SGA) Executive Council
- SGA Executive Secretary Kamlia Javier.
- SGA Vice President of Academics Ojiugo Eganu
- SGA Vice President of Communications Fasil McConnin
- SGA Vice President of External Affairs Sophie Himez
- SGA Vice President of Student Affairs Hasna Ahjah
- SGA Vice President Larry Caldwell
- SGA President Nathan Ykalo
- Submitted AIMS Charter Renewal for AIMS College Prep Middle and High School.
- AIMS College Prep Middle School
- 7 Year request
- AIMS College Prep High School
- 5 Year request
- AIMS College Prep Middle School
- Alameda County allows the Elementary school to be open during the pandemic.
- Began small learning cohorts at AIMS schools with no more than 12 students per pod.
- Summer feeding program extended to June 2021.
- Conducted survey with AIMS parents
- Approximately 80% of parents want to wait until after January 2021 to reopen schools.
C.
AIMS K-12 Report
Mr. Christopher Ahmad presented the AIMS Elementary K-5 Report.
- Click link to view AIMS Elementary K-5 Report.
- Kaiser Permanente's Educational Theatre curate a virtual program called, " Peace Signs: Increase the Peace" for K-6 students.
- K-5 students will take the English Language Arts and Math Benchmarks on October 21 and 22.
- Quarter 1 report cards complete on October 19, 2020.
- New laptop purchases for AIMS elementary school teachers.
Mr. Peter Holmquist presented the AIMS Middle School 6-8 Report.
- Click link to view AIMS Middle School Report.
- Delivered uniforms, books, art and music supplies to 6th grade students on October 20 - 22, 2021.
Mr. Maurice Williams presented the AIMS High School 9-12 Report.
- Click link to view AIMS High School Report.
- AIMS High School will hold its Western Association of Schools and Colleges (WASC) Mid-cycle visit on October 28 - 29, 2021.
- AIMS High School will hold its second Local Control Accountability Plan Advisory Council on Tuesday October 27, 2021.
C. Edington arrived at 6:35 PM.
D.
Education Coordinator, College Bound Kids Report
Mr. Mathew Gordan presented the College Bound Kids (CBK) Report.
- Click link to view CBK Report.
- Approximately 90% of senior students submit personal essay drafts for UC applications.
E.
Operations Report
Marisol Magaña and Tiffany Tung presented the Operations Report.
- Click link to view Operations Report.
- Developed School Plan and Student Achievement (SPSA) for AIMS Middle School.
- Applied for Seamless Summer Option (SSO) California Department of Education (CDE) approved. The program will reduce paperwork and administrative burdens for providing food options for students.
- Started work on 2020 - 2021 Fall enrollment student data for Office of Charters due on October 23, 2021.
- Attendance percentage for October 1, 2020 - October 15, 2020
- Elementary - 99.01%
- Middle - 93.81%
- High School - 97.21%
F.
Finance Report - CSMC
Chief Business Officer (CBO) Katema Ballentine presented the Finance report.
- Click link to view Finance Report.
- CBO Ballentine introduced Susan Lefkowitz from CSMC to present the 2020 - 2021 State Budget Act presentation.
- June 29, 2020 Governor Newsom passed the 2020 - 2021 Budget Act.
- Two K-12 Principle Apportionment Deferrals total 11.1 billion pushed to the next fiscal year.
- First interim budget will need approval in December 2020.
- Allowance for Doubtful Accounts (ADA) will be funded at from the July 1 2019 - February 2020 attendance rate.
- State passed SB820 "Growth Funding Application" this allow schools that planned for growth surpassing July 1 2019 - February 2020 attendance to apply for additional funding.
- Application is available and due November 6, 2020.
- SB820 allows for three academic instructional options for 20 - 21 academic year:
- in-person
- Distance learning
- Hybrid model of in-person and distance learning.
- One time funding for AIMS Schools total 5.3 billion from CARES Act and State funding to mitigate learning loss and school closure due to COVID-19
- AIMS Schools received:
- Elementary - $196,156.00
- Middle - $548,369.00
- High School - $342,107.00
- AIMS Schools received:
- Elementary and Secondary School Emergency Relief (ESSR) funds.
- The state received 1.6 billion under the CARES Act
- AIMS Schools received:
- Elementary - $40,384.00
- Middle - $182,661.00
- High - $81,798.00
- LEAS must adopt a learning continuity and attendance plan due September 30, 2020.
- Local Control Funding Formula (LCFF) Budget overview for parents adopted by December 15, 2020 with the first interim report.
- Director Edington requested Susan Lefkowitz to produce a spreadsheet of how long can the fundings from the State be deferred before AIMS revenues are depleted.
III. Action Items
A.
Finance Committee
Director Edington presented item III.A. Finance Committee.
- Items for discussion are:
- Nutrition Program Update
- SPSA for AIMS Middle School
- Click link to view:
C. Edington made a motion to Approve Nutrition Program Updates for 2020 - 2021.
A. Abuyen seconded the motion.
- The effective date of SSO is from September 2020 - December 2020 which allows families and individuals in the community 19 years of age or younger to receive free meals.
- SSO update will extend the program til June 2021.
- Nutrition Program Update are to:
- Ensure the timelines are correct. The SSO program will be extended to June 2021.
- Ensure families can receives meals from both AIMS locations.
C. Edington made a motion to Approve the SPSA for the AIMS Middle school.
A. Abuyen seconded the motion.
- SPSA is a requirement of the Board and the AIMS charter.
- The SPSA is a document describing to stakeholders where funding is spent at AIMS and that AIMS is committed to certain standards of achievement in English, Math, and academic support.
B.
Governance Committee
President Toni Cook presented item III.B. Governance Committee.
- Items for discussion are:
- AIMS Unpaid Meal Policy
- USDA Nondiscrimination Statement Policy
- Click link to view:
T. Cook made a motion to Approve the AIMS unpaid meal policy be approved as presented.
A. Abuyen seconded the motion.
- Tiffany Tung stated the AIMS unpaid meal policy will be translated for non english speaking families to their respective languages.
A. Abuyen made a motion to Adopt the USDA Nondiscrimination Statement Policy.
T. Cook seconded the motion.
- AIMS will be audit by USDA on our nutritional program. These policies need to be posted on AIMS website for the audit to happen in March 2021.
IV. Closed Session
A.
Public Comment on Closed Session Items
No public comment on closed session items.
B.
Recess to Closed Session
C.
Reconvene from Closed Session
D.
Report from Closed Session
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:00 PM.
Respectfully Submitted,
T. Cook