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AIMS K-12 College Prep Charter District

Minutes

AIMS Monthly Board Meeting

Date and Time

Tuesday April 20, 2021 at 6:30 PM

Location

Teleconference Zoom Meeting

 

Meeting ID: 983 3606 7201
Passcode: 890008
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Meeting ID: 983 3606 7201
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AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting. Comments and questions should be entered into the chat feature of the Zoom meeting.

 

Meeting I.D: 983 3606 7201
Passcode: 890008

Directors Present

A. Abuyen (remote), C. Edington (remote), D. Lang (remote), S. Leung (remote), T. Cook (remote)

Directors Absent

None

Directors who arrived after the meeting opened

A. Abuyen, T. Cook

Guests Present

Aliza Gallo (remote), C. Ahmad (remote), C. Hollis (remote), Carl Chan (remote), Julia Lee (remote), M. Gordan (remote), M. Magana (remote), M. Woods-Cadiz (remote), T. Tung (remote), V. Chand (remote), Z. Lopez (remote), natalie.glass@aimsk12.org (remote), riffat.akram@aimsk12.org (remote)

I. Opening Items

A.

Call the Meeting to Order

C. Edington called a meeting of the board of directors of AIMS K-12 College Prep Charter District to order on Tuesday Apr 20, 2021 at 6:32 PM.

B.

Record Attendance and Guests

C.

Adoption of Agenda

D. Lang made a motion to adopt the April 20, 2021 Monthly Board Agenda.
C. Edington seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Approval of March 16, 2021 Monthly Board Meeting Minutes

C. Edington made a motion to approve the minutes from AIMS Monthly Board Meeting on 03-16-21.
D. Lang seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Leung
Aye
D. Lang
Aye
A. Abuyen
Absent
T. Cook
Absent
C. Edington
Aye

E.

Approval of February 25, 2021 Special Meeting Minutes

C. Edington made a motion to approve the minutes from AIMS Special Board Meeting on 02-25-21.
D. Lang seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Abuyen
Absent
D. Lang
Aye
T. Cook
Absent
C. Edington
Aye
S. Leung
Aye

F.

Public Comment on Non-Action Items

No public comment on non-action items.

G.

Public Comment on Action Items

No public comment on action items.

II. Non-Action Items

A.

President's Report

Accepted corrections to the AIMS 2020 - 2021 final audit.

B.

Superintendent's Report

Superintendent Maya Woods-Cadiz presented the Superintendent's Report.
  • Click link to view Superintendent's Report.
  • K - 1, 6 - 8 and 9 - 12 began hybrid learning the week of April 12, 2021
  • 2 - 3 will begin hybrid learning April 21, 2021
  • 4 - 5 to begin hybrid learning April 26, 2021
  • AIMS has taken steps to counter the waves of mass of hate crimes and violence in America.
  • Superintendent provided AIMS plan to aligned with Board Resolution: The AIMS Classroom | Rooted in Courageous Community and Engaged with the World.
  • Keeping up with county wide COVID safety protocols AIMS:
    • Daily cleaning and disinfecting protocol for all AIMS facilities
    • Providing school nurse for AIMS campuses
    • On site testing
    • 91.2% of AIMS employees are vaccinated
  • Providing for AIMS employee support by:
    • Survey for input
    • Wednesday Lunch
    • Additional IA Support
    • Work from home stipend
  • Budget Planning
    • Facilities in the process
    • Charter Renewal planning process
    • Smarter Balanced Assessment Consortium (SBAC) planning and formative assessment tools are being finalized.

C.

AIMS K-12 Report

Mr. Christopher Ahmad presented the American Indian Public Charter School I (AIPCS I) report.
  • Click link to view AIPCS I Report.
  • K - 1 student returned to in-person learning.
    • 35 students
    • Students and attend school Monday - Thursday.
  • Curated staggered schedule for K - 5 student to minimize student crowding.
  • Parent communication through:
    • Parent square
    • Zoom meetings
    • and phone calls
Ms. Riffat Akram and Ms. Natalie Glass presented the American Indian Public Charter School II (AIPCS II) report.
  • Click link to view AIPCS II Report.
  • Survey sent to parent to see if students will attend campus in-person learning.
  • 6 - 8 grade students have staggered schedule to minimize student crowding.
  • Student count
    • 8 grade - In-person 42, online 128
    • 7 grade - In-person 30, online 123
    • 6 grade - In-person 44, online 92
  • Preparing for SBAC testing from May 24 - June 11, 2021
Ms. Julia Lee presented the American Indian Public High School (AIPHS) report.
  • Click link to view AIPHS Report.
  • March 30, 2021 AIMS High School Student Government Association held AIMS Against Hate, an on-campus outdoor paint event in solidarity against Anti-Asian hate.
  • Hybrid On campus instruction began April 13, 2021 on staggered schedule.
  • First week of in-person attendance:
    • Tuesday - 45 students
    • Wednesday - 20 students
    • Thursday - 15 students
  • Challenges and concerns
    • Increasing AP Test scores
    • Failing students
      • Mandatory on-campus credit recovery on Saturdays (April 24)   
    •    Expanding AIMS HS Programming/Lack of available campus space.
      • In need of permanent AIMS HS campus.
T. Cook arrived at 6:50 PM.
A. Abuyen arrived at 6:51 PM.

D.

ELD Report

Ms. Vannee Chand presented the English Language Development (ELD) report.
  • Click link to view ELD Report.
  • ELPAC-Remote Testing
  • Four domains of testing are speaking, listening, reading, and writing.
    • 75% of group testing is complete
    • 100% complete at the AIMS High School
    • Deadline for ELPAC testing expanded to July 31, 2021
  • Utilizing various forms of technology to support staff in teaching and learning.

E.

Education Coordinator, College Bound Kids Report

Mr. Mathew Gordan presented the Education Coordinator, College Bound Kids Report.

F.

Operations Report

Ms. Marisol Magaña and Tiffany Tung presented the operations report.
  • Click link to view Operations Report.
  • Submitted California Longitudinal Pupil Achievement Data System (CALPADS) for AIPCS, AIPCS II, and AIPHS.
  • Working with Office of Charter for an in lieu agreement for Lakeview campus.
  • Prepared facilities for in-person services.
  • Reviewing lunch service guidelines for school lunch services.c
  • Began in-person food service for students on campus.
  • Preparing and training staff for COVID testing on campus.
  • Attendance results percentages from April 1 - 16
    • Elementary 98.72%
    • Middle 97.45%
    • High School 98.23%

III. Action Items

A.

Consent Calendar

The AIMS Board of Directors will consider approving Consent Calendar items:
  1. American Indian Model School (AIMS) Xerox Fleet Upgrades.
    1. Click link to view AIMS Xerox Fleet Upgrades Cover Letter
    2. Click to view AIMS 746 Grand Ave_Xerox B9100 Agreements.pdf
    3. Click to view AIMS 171 12th St_Xerox B9100 Agreements.pdf
    4. Click to view AIMS 746 Grand Ave_Xerox B8170 Agreements.pdf
    5. Click to view AIMS 746 Grand Ave_Xerox B8155 Agreements.pd
    6. Click to view AIMS_Xerox Fleet Upgrades April 2021.pdf
  2. Facilities Use Agreement (FUA) for Lakeview Campus.
    1. Click link to view FUA for Lakeview Campus Cover Letter
    2. Click link to view AIPHS Lakeview 2021-23 FUA DRAFT v4_JRY REV (1).docx
    3. Click link to view Shaded parking lot for basketball.pdf
    4. Click link to view Shaded floorplan AIMS lakeview.pdf
  3. Power Student Information System (SIS) Renewal.
    1. Click link to view Power SIS Renewal Cover Letter
    2. Click link to view AIMS SIS_Q-436795-1.pdf
  4. American Indian Public Charter School (AIPCS), American Indian Public Charter School II (AIPCS II), Middle School Chromebook Purchase.
    1. Click link to view AIPCS, AIPCS II, Middle School Chromebook Purchase Cover Letter
    2. Click link to view Chromebooks_MBPW614.pdf

 

 

 


 
C. Edington made a motion to approve item III.A. Consent Calendar.
A. Abuyen seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Lang
Aye
C. Edington
Aye
A. Abuyen
Aye
S. Leung
Aye
T. Cook
Aye

B.

Oakland Chinatown Community Benefit District - Request to AIMS Board of Directors

Ms. Aliza Gallo and Carl Chan presented item III.B. Oakland Chinatown Community Benefit District - Request to AIMS Board of Directors.
T. Cook made a motion to approve item III.B. Oakland Chinatown Community Benefit District - Request to AIMS Board of Directors, to have the petition ratified by AIMS Superintendent Maya Woods-Cadiz and AIMS Board President Director Edington.
C. Edington seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Edington
Aye
T. Cook
Aye
S. Leung
Aye
D. Lang
Aye
A. Abuyen
Aye

C.

Staffing Agency Contract (School Nurses)

Zeke Lopez presented item III.C. Staffing Agency Contract (School Nurses)
A. Abuyen made a motion to approve item III.C. Staffing Agency Contract (School Nurses).
C. Edington seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Cook
Aye
D. Lang
Aye
S. Leung
Aye
C. Edington
Aye
A. Abuyen
Aye

IV. Closed Session

A.

Public Comment on Closed Session Items

No public comment on closed session items.

B.

Recess to Closed Session

C.

Reconvene from Closed Session

D.

Report from Closed Session

Board to create a CMO per the board decision at the board retreat.
Board to review memorandum of understanding with American Charter Development

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:28 PM.

Respectfully Submitted,
C. Edington

B.

NOTICES