AIMS K-12 College Prep Charter District
Minutes
Special Board Meeting
Date and Time
Saturday January 25, 2020 at 4:00 PM
Location
171 12th Street, Oakland Ca. 94607
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.
Directors Present
A. Abuyen, C. Edington, C. Thompson, D. Lang, S. Leung, T. Cook
Directors Absent
None
Directors who arrived after the meeting opened
A. Abuyen, D. Lang
Ex Officio Members Present
K. Minor
Non Voting Members Present
K. Minor
Guests Present
M. Woods-Cadiz, Z. Lopez
I. Opening Items
A.
Call the Meeting to Order
S. Leung called a meeting of the board of directors of AIMS K-12 College Prep Charter District to order on Saturday Jan 25, 2020 at 4:00 PM.
B.
Record Attendance and Guests
D. Lang arrived.
A. Abuyen arrived.
C.
Approve Minutes
C. Edington made a motion to approve the minutes from Regular Board Meeting on 10-15-19.
C. Thompson seconded the motion.
– Board Secretary, Kelli Minor, directed the Board’s attention to the attachment of the minutes of the October 15, 2019 board meeting.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Lang |
Absent
|
| A. Abuyen |
Absent
|
| C. Edington |
Aye
|
| S. Leung |
Aye
|
| C. Thompson |
Aye
|
| T. Cook |
Aye
|
D.
Adoption of Agenda
T. Cook made a motion to Approve the agenda.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Abuyen |
Absent
|
| C. Thompson |
Aye
|
| D. Lang |
Absent
|
| T. Cook |
Aye
|
| S. Leung |
Aye
|
| C. Edington |
Aye
|
E.
Public Comment on Non-Agenda Items
No Comments
F.
Public Comment on Agenda Items
No Comments
II. Action Items
A.
Election of Board Officers
S. Leung made a motion to Nominate Toni Cook to serve as President for the 2020 calendar year.
C. Thompson seconded the motion.
Vice President – Director Cook nominated President Leung to serve as Vice President for the 2020 calendar year; Director Edington seconded
Action – Roll Call – Directors Cook, Thompson, Edington and Leung – Motion Passes
Treasurer – Director Lang nominated Director Edington to serve as Treasurer for the 2020 Calendar year; Director Cook seconded.
Note: Director Lang was recorded as present at 4:10PM
Action – Roll Call – Directors Cook, Thompson, Edington and Leung – Motion Passes
Secretary – Director Edington nominated Director Abuyen to serve as Secretary for the 2020 calendar year; Director Thompson seconded.
Action – Roll Call – Directors Cook, Lang, Thompson, Edington and Leung – Motion Passes
Note: Director Abuyen was recorded as present at 4:14PM
The board VOTED to approve the motion.
Action – Roll Call – Directors Cook, Thompson, Edington and Leung – Motion Passes
Treasurer – Director Lang nominated Director Edington to serve as Treasurer for the 2020 Calendar year; Director Cook seconded.
Note: Director Lang was recorded as present at 4:10PM
Action – Roll Call – Directors Cook, Thompson, Edington and Leung – Motion Passes
Secretary – Director Edington nominated Director Abuyen to serve as Secretary for the 2020 calendar year; Director Thompson seconded.
Action – Roll Call – Directors Cook, Lang, Thompson, Edington and Leung – Motion Passes
Note: Director Abuyen was recorded as present at 4:14PM
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| C. Thompson |
Aye
|
| T. Cook |
Aye
|
| D. Lang |
Aye
|
| A. Abuyen |
Aye
|
| C. Edington |
Aye
|
III. Non-Action Items
A.
Open House Adhoc Committee Report
Director Lang provided a summary of the status of the planning and implementation of the February 27, 2020 event. Director Lang advised that the post card reminder cards would soon be available; and asked board members to advise how many cards they wanted. She advised that each board member would assume the mailing cost; and she would be calling upon them almost weekly to report their final count, and to make sure that the names of persons who had confirmed were reported so that the appropriate name tags could be readied in advance of the event.
B.
President's Report
President Leung reminded the directors that the day of the meeting was the beginning of the Chinese New Year. When asked, President Leung responded that this was the year of the rat.
C.
Superintendent's Report
Superintendent Woods-Cadiz advised the board that she and Director Edington would be traveling to Atlanta, Georgia to attend an “invitation only” event sponsored by persons interested in supporting charter schools
D.
Human Resources Report
No report.
IV. Action Items
A.
Finance Report
Update on 12th Street Campus Renovation Budget Review – – Due to CBO Ballentine’s illness, Superintendent Woods-Cadiz presented the report outlining the proposed expenses pertaining to the remaining renovation costs of renovation of the 12th Street campus. While there was general agreement that the expenses were probably warranted, Directors Edington and Leung believed that it was more appropriate for the matter to be reviewed at the next Finance Committee meeting where CBO Ballentine was expected to attend; and then placed on the agenda for formal approval at the February meeting. Hearing no disagreement, the recommendation was accepted.
B.
Consent Calendar
T. Cook made a motion to To approve the travel request.
D. Lang seconded the motion.
- Out of State travel - Director Edington and Superintendent Woods-Cadiz travel to Atlanta, Georgia - $433.90 each for a total of $867.20. Hotel accommodations were underwritten by CSMC -
- Employee Appointment – Maurice Williams temporarily assigned to the high school campus
- HS School Improvement – Superintendent Woods-Cadiz provided a summary of the minor expenses related to needed improvements to the high school facility.
Note: Both items were presented by Superintendent Woods-Cadiz and were informational only. No board action required.
The board VOTED to approve the motion.
- Employee Appointment – Maurice Williams temporarily assigned to the high school campus
- HS School Improvement – Superintendent Woods-Cadiz provided a summary of the minor expenses related to needed improvements to the high school facility.
Note: Both items were presented by Superintendent Woods-Cadiz and were informational only. No board action required.
| Roll Call | |
|---|---|
| C. Thompson |
Aye
|
| A. Abuyen |
Aye
|
| S. Leung |
Aye
|
| T. Cook |
Aye
|
| C. Edington |
Aye
|
| D. Lang |
Aye
|
V. Closed Session
A.
Public Comment on Closed Session Items
No Comments
B.
Recess to Closed Session
4:45 pm
C.
Reconvene from Closed Session
6:27 pm
D.
Report from Closed Session
No Report
VI. Closing Items
A.
Items for Next Agenda
Non-Action –Update Open House Event – Director Lang
Finance Committee Report – Director Edington, Chair
Facilities Committee Report – Director Leung and/or Director Lang
Governance Committee Report – President Cook
Finance Committee Report – Director Edington, Chair
Facilities Committee Report – Director Leung and/or Director Lang
Governance Committee Report – President Cook
B.
Adjourn Meeting
C. Thompson made a motion to adjourn the meeting.
D. Lang seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:30 PM.
Respectfully Submitted,
T. Cook