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AIMS K-12 College Prep Charter District

Minutes

Special Board Meeting

Date and Time

Wednesday December 4, 2019 at 6:30 PM

Location

171 12th Street, Oakland Ca. 94607
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Directors Present

A. Abuyen, C. Thompson, D. Lang, T. Cook

Directors Absent

C. Edington, S. Leung

Ex Officio Members Present

K. Minor

Non Voting Members Present

K. Minor

Guests Present

K. Ballentine, M. Woods-Cadiz, T. Tung

I. Opening Items

A.

Call the Meeting to Order

T. Cook called a meeting of the board of directors of AIMS K-12 College Prep Charter District to order on Wednesday Dec 4, 2019 at 6:45 PM.

B.

Record Attendance and Guests

C.

Approve Minutes

- Director Cook moved the item tabled as the packet did not contain the two sets of minutes that require posting so the public and board directors could review.
- Director Lang seconded and reminded the Directors that a motion to table is non-debatable.
- Action - Hearing no objections the tabling motion passed unanimously.

D.

Adoption of Agenda

- Director Lang moved adoption of the agenda; and reminded the board that the revised
Board calendar reflected the December 4, 2019 Special Meeting so as to allow the review and adoption of the 2018-2019 Audit and 2019-2020 1st Interim Report.
- Director Thomson seconded the motion to approve the December 4, 2019

-  Action - Hearing no objections the motion to adopt the December 4, 2019 Special Meeting agenda as posted passed unanimously.

E.

Public Comment on Non-Agenda Items

No Comments

F.

Public Comment on Agenda Items

No Comments

II. Non-Action Items

A.

Proposed Open House

Director presented the update noting the planning remained on target and February 27, 2020 remains the proposed date for the event.

III. Action Items

A.

2018-2019 Audit

  • – CBO Ballentine presented the key elements and requested Board adoption as there were no “findings and/or modifications.”
        -      Director Cook noted that it is the usual practice, not policy, that the audit to have been reviewed by the Finance Committee.  However, the calendar did not permit a special meeting of the Finance Committee and urged the board to move forward.
  •  Director Thompson agreed and motioned the adoption of the audit as presented.   Director Abuyen seconded Director Thompson’s motion to approve the 2018 - 02919 Audit as presented.
-  Action - Hearing no objections the motion to adopt the 2018-2019 Audit as presented passed unanimously.

B.

2019-2020 1st Interim Report

CBO Ballentine and VP, Denniston presented the 2019-2020 1st Interim Report in detail.  All directors asked questions; and complimented both for presenting in a timely manner.  Director Cook noted that it is the usual practice, not policy, that the audit to have been reviewed by the Finance Committee.  However, the calendar did not permit a special meeting of the Finance Committee and urged the board to move forward. 
-  Director Lang agreed and motioned adoption of the 2019-2020 1st Interim Report.  Director Abuyen seconded Director Lang’s motion.
  - Action - Hearing no objections the motion to accept the 2019-2020 1st Interim Report as presented passed unanimously.

IV. Closed Session

A.

Public Comment on Closed Session Items

No Comments

B.

Recess to Closed Session

- Director Cook noted the listing of the possible closed session items.  However, Superintendent Woods-Cadiz advised the Directors that there were no closed session items. 

C.

Reconvene from Closed Session

D.

Report from Closed Session

No Report

V. Closing Items

A.

Items for Next Agenda

        Directors made the following requests:
  • Update – Proposed February 27, 2020 Open House – Director Lang
  • Minutes of the November 24, 2019 and September 24, 2019 meetings be placed on the agenda – Director Cook

B.

Adjourn Meeting

Directors noted the upcoming holiday season and therefore the AIMS faculty, staff and Superintendent Happy Holidays and Happy New Year.
 Director Thompson motioned the meeting be adjourned.  Director Lang seconded.
  - Action - Hearing no objections the motion to adjourn the December 4, 2019 Special Meeting at 8:30PM was passed unanimously.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.

Respectfully Submitted,
C. Thompson

C.

NOTICES

Documents used during the meeting
  • AIMS Draft 201819 Audit 12219 for board.pdf
  • AIPHS 1920 First Interim (1) (1).xls
  • AIPCSII Final.xls
  • AIPHS Final.xls