AIMS K-12 College Prep Charter District
Minutes
June Regular Board Meeting
Date and Time
Tuesday June 19, 2018 at 6:30 PM
Location
171 12th Street, Oakland, CA, 94607
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.
Directors Present
C. Edington, C. Thompson, S. Leung, T. Cook
Directors Absent
B. Wan
Directors who arrived after the meeting opened
S. Leung
Directors who left before the meeting adjourned
T. Cook
Guests Present
J. Schickman, M. Woods-Cadiz
I. Opening Items
A.
Call the Meeting to Order
T. Cook called a meeting of the board of directors of AIMS K-12 College Prep Charter District to order on Tuesday Jun 19, 2018 at 6:36 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
D.
Public Comment on Non-Agenda Items
E.
Public Comment on Agenda Items
II. Non-Action Items
A.
Recognition of AIMS Alumni who Graduated in 2018
B.
Recognition of CBO Susan Schickman’s Service to AIMS
C.
President's Report
President Leung arrives at 6:54 PM
S. Leung arrived.
D.
Spring Board Retreat to be Held at 12th Street Site
E.
Superintendent's Report
F.
AIMS K-12 Report
G.
AVID Presentation
H.
Human Resources Report
I.
Operations Report
J.
Finance Report
K.
ELD Coordinator Report
L.
College Bound Kids Report
III. Action Items
A.
Consent Calendar
T. Cook made a motion to approve the consent calendar minus item 9, Math Camp Contracts and Recovery.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. Cook |
Aye
|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
| S. Leung |
Aye
|
B.
Approval of AIMS Board Resolution to Have All Campuses on AIMS Owned Properties
C. Edington made a motion to approve the AIMS Board Resolution to Have All Campuses on AIMS Owned Properties.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Thompson |
Aye
|
| S. Leung |
Aye
|
| C. Edington |
Aye
|
| B. Wan |
Absent
|
| T. Cook |
Aye
|
C.
Approval of AIPCS I Protected Prayer Board Resolution
T. Cook made a motion to approve AIPCS I Protected Prayer Board Resolution.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| C. Edington |
Aye
|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
D.
Approval of AIPCS II Protected Prayer Board Resolution
T. Cook made a motion to approve AIPCS II Protected Prayer Board Resolution.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
| T. Cook |
Aye
|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
E.
Approval of AIPHS Protected Prayer Board Resolution
T. Cook made a motion to approve AIPHS Protected Prayer Board Resolution.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| B. Wan |
Absent
|
| S. Leung |
Aye
|
| T. Cook |
Aye
|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
F.
Approval of AIPCS I Education Protection Account Board Resolution
C. Edington made a motion to approve the AIPCS I Education Protection Account Board Resolution.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| C. Edington |
Aye
|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
| T. Cook |
Aye
|
G.
Approval of AIPCS II Education Protection Account Board Resolution
C. Edington made a motion to approve the AIPCS II Education Protection Account Board Resolution.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. Cook |
Aye
|
| S. Leung |
Aye
|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
| C. Edington |
Aye
|
H.
Approval of AIPHS Education Protection Account Board Resolution
C. Edington made a motion to approve the AIPHS Education Protection Account Board Resolution.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. Cook |
Aye
|
| C. Edington |
Aye
|
| C. Thompson |
Aye
|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
I.
Approval of AIPCS I Consolidated Application for Federal Funding
C. Edington made a motion to approve the AIPCS I Consolidated Application for Federal Funding Submission.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
| T. Cook |
Aye
|
| C. Edington |
Aye
|
| S. Leung |
Aye
|
J.
Approval of AIPCS II Consolidated Application for Federal Funding
C. Edington made a motion to approve the AIPCS II Consolidated Application for Federal Funding Submission.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| T. Cook |
Aye
|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
K.
Approval of AIPHS Consolidated Application for Federal Funding
C. Edington made a motion to approve the AIPHS Consolidated Application for Federal Funding Submission.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
| T. Cook |
Aye
|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
L.
Approval of the following Job Descriptions: Facilities Technician, Financial Manager, & Site Technol
C. Edington made a motion to approve the Financial Manager job description, and to table the Facilities Technician and Site Technology Technician job descriptions subject to committee approval after HR revisions.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Thompson |
Aye
|
| T. Cook |
Aye
|
| C. Edington |
Aye
|
| B. Wan |
Absent
|
| S. Leung |
Aye
|
M.
Approval of BACR Contract
C. Edington made a motion to approve the BACR Contract, with a target of $75,000 in reserves to balance the cost risk of this contract.
T. Cook seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
| S. Leung |
Aye
|
| T. Cook |
Aye
|
N.
Approval of AIPCS I, AIPCS II, & AIPHS 2018-2019 LCAPs
T. Cook made a motion to approve the AIPCS I, AIPCS II, and AIPHS 2018-2019 LCAPs.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. Cook |
Aye
|
| C. Edington |
Aye
|
| S. Leung |
Aye
|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
O.
Approval of AIPCS I, AIPCS II, & AIPHS 2018-2019 Budgets
C. Edington made a motion to approve the AIPCS I, AIPCS II, and AIPHS 2018-2019 Budgets.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
| S. Leung |
Aye
|
| T. Cook |
Aye
|
| C. Edington |
Aye
|
T. Cook left.
T.Cook leaves at 8:22 PM
P.
OUSD’s Final Offers for Prop 39 Facilities for AIPHS & AIPCS II (K-1st)
C. Thompson made a motion to approve the responses to OUSD’s Final Offers for Prop 39 Facilities for AIPHS & AIPCS II (K-1st).
C. Edington seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
| T. Cook |
Absent
|
| C. Edington |
Aye
|
Q.
Approval for Travel and Attendance to National Superintendent’s 2018 Legislative Advocacy Conferenc
C. Edington made a motion to approve Travel and Attendance to National Superintendent’s 2018 Legislative Advocacy Conference in Washington DC.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| T. Cook |
Absent
|
| C. Edington |
Aye
|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
R.
Approval of AP Exam Invoice
C. Edington made a motion to approve the AP Exam Invoice.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. Cook |
Absent
|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
S.
Regarding Approval of Regional Employee Benefits Council Trust Account HRA Invoice for May 2018
C. Edington made a motion to approve the Regional Employee Benefits Council Trust Account HRA Invoice for May 2018.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Thompson |
Aye
|
| C. Edington |
Aye
|
| T. Cook |
Absent
|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
T.
Approval of 2018-2019 Board Meeting Calendar Dates
C. Edington made a motion to approve the 2018-2019 Board Meeting Calendar Dates.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Edington |
Aye
|
| T. Cook |
Absent
|
| S. Leung |
Aye
|
| B. Wan |
Absent
|
| C. Thompson |
Aye
|
U.
Approve Prior Board Meeting Minutes Listed on Consent Calendar
T. Cook made a motion to approve minutes from the 2018-5-15 Board Meeting on 05-15-18 2018-5-15 Board Meeting on 05-15-18.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
V.
Approve Prior Board Meeting Minutes Listed on Consent Calendar
T. Cook made a motion to approve minutes from the 2018-5-29 Board Meeting on 05-29-18 2018-5-29 Board Meeting on 05-29-18.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
IV. Closed Session
A.
Public Comment on Closed Session Items
B.
Recess to Closed Session
Recess to Closed Session at 8:45 PM.
C.
Reconvene from Closed Session
Reconvene from Closed Session at 10:15 PM.
D.
Approval of 2018/2019 Employee Contracts
Tabled until August Board Meeting
E.
Review and Selection of Back Office Support from RFP Responses
C. Edington made a motion to approve the CSMC proposal, contingent upon a revised contract at a reduced rate and approval of new terms by Finance Committee.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
| C. Edington |
Aye
|
| S. Leung |
Aye
|
| T. Cook |
Absent
|
F.
Approval of July CSMC Invoice, if their Response to AIMS Back Officer Support RFP is Approved
C. Edington made a motion to approve the July CSMC Invoice if their Response to AIMS Back office RFP is Approved.
C. Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Leung |
Aye
|
| C. Edington |
Aye
|
| T. Cook |
Absent
|
| C. Thompson |
Aye
|
| B. Wan |
Absent
|
G.
Report from Closed Session
The Board approve the Math Camp and Recovery Contracts
Nothing to Report
V. Closing Items
A.
Items for Next Agenda
- 18/19 Employee Contracts
- Facilities Technician and Site Technology Technician job descriptions
- Facilities Technician and Site Technology Technician job descriptions
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:18 PM.
Respectfully Submitted,
J. Schickman