2018-8-21 Regular Board Meeting Minutes

August 21, 2018, 6:30-9:30 PM

Minutes Approved

AIMS K-12 College Prep Charter District

Minutes

2018-8-21 Regular Board Meeting

Date and Time

Tuesday August 21, 2018 at 6:30 PM

Location

171 12th St. Oakland CA, 94607

AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Directors Present

B. Wan, C. Thompson, S. Leung, T. Cook

Directors Absent

C. Edington

Guests Present

J. Schickman, M. Woods-Cadiz

I. Opening Items

A. Call the Meeting to Order

S. Leung called a meeting of the board of directors of AIMS K-12 College Prep Charter District to order on Tuesday Aug 21, 2018 at 6:41 PM.

B. Record Attendance and Guests

C. Adoption of Agenda

T. Cook made a motion to adopt agenda as presented.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
T. Cook	Aye
B. Wan	Absent
S. Leung	Aye
C. Thompson	Aye
C. Edington	Absent

D. Public Comment on Non-Agenda Items

E. Public Comment on Agenda Items

II. Non-Action Items

A. President's Report

B. Superintendent's Report

Director Wan arrives at 6:50 PM.

C. AIMS K-12 Report

D. Human Resources Report

E. Operations Report

F. ELD Coordinator Report

III. Action Items

A. Consent Calendar

T. Cook made a motion to approve the Consent Calendar as presented.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
S. Leung	Aye
C. Thompson	Aye
C. Edington	Absent
T. Cook	Aye
B. Wan	Aye

B. Approval to Purchase Additional Cengage Textbooks for AIPHS by Reallocating Funds

T. Cook made a motion to approve the purchase of additional textbooks, reallocation of funds, and by-back presented.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
C. Thompson	Aye
T. Cook	Aye
C. Edington	Absent
S. Leung	Aye
B. Wan	Aye

C. Discussion and Possible Action Regarding Approval of Remaining 2018-2019 Employee Contracts

T. Cook made a motion to approve the 2018-2019 Employee Contracts.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
B. Wan	Aye
C. Thompson	Aye
C. Edington	Absent
T. Cook	Aye
S. Leung	Aye

D. Discussion and Possible Action Regarding Approval of AIMS Un-Audited Actuals

T. Cook made a motion to approve giving authority to the finance committee to approve the Un-Audited Actuals from CSMC by September 15*.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
C. Edington	Absent
T. Cook	Aye
S. Leung	Aye
B. Wan	Aye
C. Thompson	Aye

E. Discussion and Possible Action Regarding Making AIMS Board Legal Committee an Ad Hoc Committee

T. Cook made a motion to make the Legal Committee ad hoc, and to create a Governance Committee as agreed upon in the Board Goals developed at the Board Retreat. When the Governance Committee meets, it will do so at the same time that the Legal Committee previously had.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
S. Leung	Aye
C. Edington	Absent
T. Cook	Aye
C. Thompson	Aye
B. Wan	Aye

F. Approving AIMS Long-Term and Short-Term Goals Developed at the Board Retreat

T. Cook made a motion to approve the Board Goals as stated.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

Roll Call
C. Edington	Absent
T. Cook	Aye
C. Thompson	Aye
B. Wan	Aye
S. Leung	Aye

G. Discussion and Possible Action Regarding Approval to Create an Ad Hoc Funds Development Committee

C. Thompson made a motion to approve the creation of an Ad Hoc Funds Development Committee to raise funds for the school for various needs, and to meet on an as needed basis.

T. Cook seconded the motion.

The board VOTED to approve the motion.

Roll Call
C. Edington	Absent
T. Cook	Aye
B. Wan	Aye
C. Thompson	Aye
S. Leung	Aye

H. Discussion and Possible Action Regarding Approval of AIMS 2018-2019 Board Calendar

T. Cook made a motion to table this item until the September meeting, and asks to be sent the 4D Board Calendar from 2017-2018 in order to draft a new 2018-2019 4D Board Calendar which will reflect the Governance Committee potential meeting dates, agenda setting meeting dates.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

I. Approve Prior Board Meeting Minutes Listed on Consent Calendar

T. Cook made a motion to approve minutes from the June Regular Board Meeting on 06-19-18 June Regular Board Meeting on 06-19-18.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

J. Approve Prior Board Meeting Minutes Listed on Consent Calendar

T. Cook made a motion to approve minutes from the Special Board Meeting - Retreat on 08-04-18 Special Board Meeting - Retreat on 08-04-18.

C. Thompson seconded the motion.

The board VOTED to approve the motion.

IV. Closed Session

A. Public Comment on Closed Session Items

B. Recess to Closed Session

Recess to Closed Session at 8:18 PM.

1. Public Employee Discipline/Dismissal/Release (Gov. Code Section 54957)
2. Public Employee Appointment — Finance Manager (Gov. Code Section 54957)

C. Reconvene from Closed Session

Reconvene from Closed Session at 9:14 PM.

D. Report from Closed Session

- The AIMS Board approves the dismissal/release presented based on the administration's recommendation, and to pay final wages by September 5th.

- The AIMS Board approves the proposed hiring of a Finance Manager based on the recommendation of the Superintendent

V. Closing Items

A. Items for Next Agenda

- 4D Board Calendar

B. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:17 PM.

Respectfully Submitted,

J. Schickman