AIMS K-12 College Prep Charter District
Minutes
Finance Committee Meeting
Date and Time
Monday December 3, 2018 at 6:00 PM
Location
171 12th St. Oakland CA, 94607
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.
Committee Members Present
C. Edington, C. Thompson, K. Ballentine, M. Woods-Cadiz
Committee Members Absent
None
Guests Present
Adrienne Barnes, Alexander Lee, M. Magana, M. Taylor, Maurice Williams, Scott Gustafsson, Tiffany Tung
I. Opening Items
A.
Call the Meeting to Order
C. Edington called a meeting of the Finance Committee of AIMS K-12 College Prep Charter District to order on Monday Dec 3, 2018 at 6:05 PM.
B.
Record Attendance and Guests
C.
Public Comment on Agenda Items
No comments were presented on Agenda Items.
II. Agenda Items
A.
AIMS Lunch Program Financial Update
Ms. Tung provide a report on the AIMS Lunch program. Data shows the program is doing well, and the Operations Team is working on getting unpaid balances paid.
Director Thompson suggested looking to School Side Council for reference in collecting the unpaid balances.
Heads of Schools and Superintendent will work with Operations to craft a message relating to the lunch program and collecting its unpaid balances.
Director Thompson suggested looking to School Side Council for reference in collecting the unpaid balances.
Heads of Schools and Superintendent will work with Operations to craft a message relating to the lunch program and collecting its unpaid balances.
Ms. Tung reported that the Nob Hill Vendor Contract is set by the State, however they are open to new language being used in the Indemnification clause.
Committee Assignment:
Sample language (Indemnification Clause) for the Nob Hill Vendor Contract will be an Action Item
Committee Assignment:
Sample language (Indemnification Clause) for the Nob Hill Vendor Contract will be an Action Item
B.
Apple Credit Application
Mr. Lee requested approval to submit the Apple Credit Application to purchase apps for the iPad purchase for K-1.
The Finance Committee approves the Apple Credit Application to be added to the next scheduled Board Meeting.
Committee Assignment:
Provide estimated cost for apps that will be purchased.
The Finance Committee approves the Apple Credit Application to be added to the next scheduled Board Meeting.
Committee Assignment:
Provide estimated cost for apps that will be purchased.
C.
Measure G1 Carryover
Mr. Williams requested approval to use a portion of the unused Measure G1 Grant to purchase iMacs and locks to start a computer lab for web design.
The Finance Committee recognizes the Measure G1 Grant as a whole and approves this item to be added to the next scheduled Board Meeting.
The Finance Committee recognizes the Measure G1 Grant as a whole and approves this item to be added to the next scheduled Board Meeting.
D.
Transfer of Funds from Wells Fargo Account
Ms. Ballentine requests the Finance Committee approve the transfer of funds previous held in an old Wells Fargo account recently closed to be transfer as non public funds into the Community Bank account.
It was noted that these funds predated the Superintendent and current Board Members.the funds are not be spent until further research is completed to know exactly where the funds came from so that they are used correctly.
The Finance Committee approves this item to be added as an action item at the next scheduled Board Meeting with the stipulation noted above.
It was noted that these funds predated the Superintendent and current Board Members.the funds are not be spent until further research is completed to know exactly where the funds came from so that they are used correctly.
The Finance Committee approves this item to be added as an action item at the next scheduled Board Meeting with the stipulation noted above.
E.
18 - 19 First Interim Approval for Submission
Ms. Adrienne Barnes from CSMC presented the 18-19 First Interim Report. Overall, AIMS First Interim Reporting was a success. Projections and budgets are on track.
Concerns were address by the Finance Committee in regards to the negative impact the flooding incident had on this report. The report did not have this data as the flood happened after the reporting dates for this Interim.
Next Finance Meeting:
Address any negative effect the recent closure due to the flooding incident had on the schools budget.
Concerns were address by the Finance Committee in regards to the negative impact the flooding incident had on this report. The report did not have this data as the flood happened after the reporting dates for this Interim.
Next Finance Meeting:
Address any negative effect the recent closure due to the flooding incident had on the schools budget.
F.
Annual Audit Approval for Submission
Mr.. Scott Gustafsson from VTD, reported that AIMS audit was a success. All stages of the audit were found to "fairly reported".
III. Closed Session
A.
Public Comment on Closed Session Items
No comments were presented on Closed Session Items.
B.
Recess to Closed Session
Recess to Closed Session at 7:35 PM
C.
Reconvene from Closed Session
Reconvened from Closed Session at 7:37 PM
D.
Report from Closed Session
The Finance Committee had nothing to report.
IV. Closing Items
A.
Items For Next Agenda
- Address any negative effect the recent closure due to the flooding incident had on the schools budget.
- Sample language (Indemnification Clause) for the Nob Hill Vendor Contract will be an Action Item
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:18 PM.
Respectfully Submitted,
M. Taylor