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AIMS K-12 College Prep Charter District

Special Finance Committee Meeting

Date and Time

Thursday October 4, 2018 at 6:00 PM PDT

Location

171 12th Street
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Agenda

      Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Call the Meeting to Order  
  B. Record Attendance and Guests Vote
  C. Public Comment on Agenda Items   10 m
   

Public Comment on Agenda Items is set aside for members of the Public to address the items on the Committee’s agenda prior to each agenda item. The Committee will not respond or take action in response to Public Comment, except that the Committee may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed twenty (20) minutes (10 minutes per section).

  
II. Agenda Items 6:10 PM
  A. Lunch Nutrition Program Finance Report FYI 5 m
     
     
     
  B. Discussion Regarding Swing MOU Discuss 5 m
  C. Continuing Vendor LunchMaster Contract Discuss 5 m
     
  D. Lease Agreement for Parking Discuss 5 m
  E. Discussion Regarding Updating Financial Policies Discuss 5 m
   
Including changes to allow for movement of non-public funds to the AIMS Board Budget for the purposes of pre-approved reimbursements & advances of AIMS Director expenses
 
  F. Discussion Regarding Updating 990 Policies & Conflict of Interest Codes Discuss 5 m
   

Begin Discussing the Process to Update by Regular January Board Meeting 

  
  G. Discussion Regarding Insurance Brokers Discuss 5 m
   

Review Insurance Broker Submissions Received by AIMS

  
  H. Discussion Regarding Response to RFP Discuss 5 m
   
For the Purposes of Finding a Suitable Future Site for AIMS and Potential Need for RFP
 
     
  I. Discussion and Approval Regarding Techbridge Girls and School Partner Letter of Agreement Vote 5 m
   
-   Superintendent, Ms. Maya Woods-Cadiz
 
     
  J. Discussion Regarding Vans Purchase Discuss 5 m
   

-   Superintendent, Ms. Woods-Cadiz

  
     
  K. Discussion Regarding the Proposal for Gate Discuss 5 m
   

-   Operations, Ms. Marisol Magana

  
     
     
     
  L. Discussion Regarding Finance Handbook Policy Discuss 5 m
   
-  K.Ballentine, CBO
 
     
     
  M. Discussion Regarding Waste Management Increase Discuss 5 m
   

-  K. Ballentine, CBO

  
     
  N. Discussion Regarding approval for AIMS P.O. over $8,000 Discuss 5 m
   
-  Ellevation
-  The LunchMaster
-  CSMC

- K.Ballentine, CBO
 
     
  O. Discussion Regarding Vendors List Discuss 5 m
   

- K. Ballentine, CBO

  
     
  P. Discussion Regarding TOR Discuss 5 m
   

- A. Morales, HR

  
     
  Q. Discussion Regarding 12-Month Pay for 11-month Employees Discuss 5 m
   

-  A. Morales, HR

  
     
  R. Discussion Regarding HR Personnel Report Discuss 5 m
   

- A. Morales, HR

  
     
  S. Discussion Regarding Renewal of Kaiser Contract for 2019 Discuss 5 m
   

-  A. Morales, HR

  
  T. Approval for Leadership Training Out of State Discuss 5 m
   

-    Superintendent, Ms. Woods-Cadiz

  
     
III. Closed Session 7:50 PM
  A. Public Comment on Closed Session Items FYI 10 m
   

Public Comment on Closed Session Items is set aside for members of the Public to address the items in this section prior to closed session. The Committee will not respond or take action in response to Public Comment, except that the Committee may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed twenty (20) minutes (10 minutes per section).

  
  B. Recess to closed session FYI
  C. Closed Session Items Discuss 30 m
   
1.    Conference with Real Property Negotiators ( Gov. Code Section 54956.9)
2.    Conference with Legal Counsel - Anticipated Litigation ( Gov. Code Section 54956.9)
3.    Public Employer Discipline/Dismissal/Release (Gov. Code Section 54957)
4.    Discussion regarding real property negotiation
5.    Discussion regarding First Amendment to Microcell Site Lease
 
 
IV. Closing Items 8:30 PM
  A. Items For Next Agenda FYI 5 m
   

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  B. Adjourn Meeting Vote