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AIMS K-12 College Prep Charter District

2018-2-20 Board Meeting

Date and Time

Tuesday February 20, 2018 at 6:30 PM PST

Location

171 12th street, Oakland CA 94607
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   1 m
   

-    Board President, Mr. Steven Leung
 

  
  B. Record Attendance and Guests Vote 2 m
   
    -    Roll Call for the directors of the board, and opportunity for introduction of any guest presenters
 
 
  C. Adoption of Agenda Vote 2 m
   
    -    Board President, Mr. Steven Leung
 
 
     
  D. Public Comment on Non-Agenda Items   10 m
   
Public Comment on Non-Agenda Items is set aside for members of the Public to address the items not on the Board’s agenda. The Board of Directors will not respond or take action in response to Public Comment, except that the board may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed thirty (30) minutes (10 minutes per section).
 
 
     
  E. Public Comment on Agenda Items   10 m
   
Public Comment on Agenda Items is set aside for members of the Public to address the items on the Board’s agenda prior to each agenda item. The Board of Directors will not respond or take action in response to Public Comment, except that the board may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed thirty (30) minutes (10 minutes per section).
 
 
     
II. Non-Action Items 6:55 PM
  A. President's Report FYI 5 m
   
    -    Board President, Mr. Steven Leung
 
 
  B. Superintendent's Report FYI 5 m
   
    -    Superintendent Woods-Cadiz
 
 
     
  C. Active School Shooter Protocol FYI 5 m
   

- Superintendent, Woods-Cadiz

  
     
     
  D. Title Nine Policy FYI 5 m
   

- Superintendent Woods-Cadiz

  
  E. Suicide Prevention Protocol FYI 5 m
   

- Superintendent Woods-Cadiz

  
  F. Winter Makeup Days FYI 5 m
   

- Superintendent Woods-Cadiz

  
  G. Discussion Regarding AIMS MOdel for Board Member Input Discuss 5 m
   

- Superintendent Woods-Cadiz

  
  H. AIMS K-12 Report FYI 5 m
   
    -    Head of School - Mr. Tareyton Russ
    -    Division Heads - Mr. Peter Holmquist, Mr. Maurice Williams, Mr. Christopher Ahmad, & Ms. Erin Oh
 
 
  I. Presentation on Standards- Based Grading FYI 5 m
   

- Division Head, Ms. Erin Oh

  
     
  J. Lunch Program Update FYI 5 m
   

- Data, Accountability, and Operations Manager, Ms. Tiffany Tung

  
  K. Prop 39 Update FYI 5 m
   

- Data, Accountability, and Operations Director, Ms. Marisol Magana

  
  L. E-Rate Presentation FYI 5 m
   

- Data, Accountability, and Operations Director, Ms. Marisol Magana

  
  M. AIMS Sports Program Report FYI 5 m
   

- Division Head, Mr. Maurice Williams

  
  N. FAC Report FYI 5 m
   

- Division Heads

  
  O. Finance Report FYI 5 m
   
    -    CSMC School Business Manager, Ms. Adrienne Barnes
 
 
  P. ELD Coordinator Report FYI 5 m
   
    -    ELD Coordinator, Ms. Vannee Chand
 
 
  Q. College Bound Kids Report FYI 5 m
   
    -    CBK Coordinator, Mr. Matthew Gordan
 
 
     
     
III. Action Items 8:20 PM
  A. Consent Calendar Vote 5 m
   
i. Personnel Report
- Director of Human Resources, Mr. Rob Mayfield
ii. Approval of Board Meeting Minutes for January 16th, 2018
- Secretary to the Board of Directors, Mr. Joe Schickman
iii. Approval of Nob Hill Catering LunchMasters Invoices for January 2018
- Chief Financial Officer, Ms. Susan Schickman
iv. Approval of CSMC Invoices for February 2018
- Chief Financial Officer, Ms. Susan Schickman
v. Approval of Young, Minney, and Corr LLP February Invoice
- Chief Financial Officer, Ms. Susan Schickman
vi. Approval of Fagen, Friedman, and Fulfrost Invoice for December
- Chief Financial Officer, Ms. Susan Schickman
vii. Approval of OUSD Facilities Use Fee for February
- Chief Financial Officer, Ms. Susan Schickman
 
 
     
     
     
     
     
     
     
     
  B. Discussion and Possible Action Regarding Vote 5 m
   

Approval of Job Description for Educational Coordinator, College Bound Kids
- Director of Human Resources, Mr. Rob Mayfield

  
     
  C. Discussion and Possible Action Regarding Vote 5 m
   

Approval of Independent Auditor Selection Form
- Chief Financial Officer, Ms. Susan Schickman

  
     
     
     
     
  D. Discussion and Possible Action Regarding Vote 5 m
   

Update of Approved Vendor List
- Chief Financial Officer, Ms. Susan Schickman

  
     
     
  E. Discussion and Possible Action Regarding Vote 5 m
   

Approval of Second Interims
- CSMC School Business Manager, Adrienne Barnes & Chief Financial Officer, Ms. Susan
Schickman

  
  F. Discussion and Possible Action Regarding Vote 5 m
   

Request to Amend the AIMS Student Dress Code to Include Navy Blue Shirts as Acceptable Uniform Options for Grades K through 12
- Division Head, Ms. Erin Oh

  
     
     
  G. Discussion and Possible Action Regarding Vote 5 m
   

Approval for Three AIMS Administrators to Travel to Washington DC to Lobby on Behalf of AIMS – Fiscal Cost is Zero
- Superintendent Woods-Cadiz

  
IV. Closed Session 8:55 PM
  A. Public Comment on Closed Session Items FYI 10 m
   

Public Comment on closed session items is set aside for members of the Public to address items on the Board’s agenda for closed session. The Board of Directors will not respond or take action in response to Public Comment, except that the board may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed thirty (30) minutes (10 minutes per section).

  
  B. Recess to Closed Session Discuss 45 m
   
- Conference with Legal Counsel (§ 54956.9)

- Conference with Real Property Negotiations (§ 54956.8)
171 12th. St. Oakland Ca 94607
 
  C. Reconvene from Closed Session Vote 2 m
   

Roll Call
 
 
  D. Report from Closed Session FYI 3 m
   
    -    Board President, Mr. Steven Leung
 
 
V. Closing Items 9:55 PM
  A. Items for Next Agenda Discuss 5 m
   

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  B. Adjourn Meeting FYI