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AIMS K-12 College Prep Charter District

June Regular Board Meeting

Date and Time

Tuesday June 19, 2018 at 6:30 PM PDT

Location

171 12th Street, Oakland, CA, 94607
AIMS does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Marisol Magana has been designated to receive requests for disability-related modifications or accommodations in order to enable individuals with disabilities to participate in open and public meetings at AIMS. Please notify Marisol Magana at (510) 220-9985 at least 24 hours in advance of any disability accommodations being needed in order to participate in the meeting.

Agenda

      Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order  
  B. Record Attendance and Guests Vote 2 m
   

Roll Call for the directors of the board, and introduction of any guest presenters

  
  C. Adoption of Agenda Vote 2 m
     
  D. Public Comment on Non-Agenda Items   10 m
   

Public Comment on Non-Agenda Items is set aside for members of the Public to address the items not on the Board’s agenda. The Board of Directors will not respond or take action in response to Public Comment, except that the board may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed thirty (30) minutes (10 minutes per section).

  
     
     
  E. Public Comment on Agenda Items   10 m
   

Public Comment on Agenda Items is set aside for members of the Public to address the items on the Board’s agenda prior to each agenda item. The Board of Directors will not respond or take action in response to Public Comment, except that the board may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed thirty (30) minutes (10 minutes per section).

 
     
II. Non-Action Items 6:54 PM
  A. Recognition of AIMS Alumni who Graduated in 2018 FYI 5 m
   
-    Superintendent Woods-Cadiz
 
 
     
  B. Recognition of CBO Susan Schickman’s Service to AIMS FYI 5 m
   
-    Superintendent Woods-Cadiz
 
 
  C. President's Report FYI 5 m
   
-    Board President, Mr. Steven Leung
 
 
  D. Spring Board Retreat to be Held at 12th Street Site FYI 5 m
   
-    Board President, Mr. Steven Leung
 
 
  E. Superintendent's Report FYI 5 m
   
-    Superintendent Woods-Cadiz
 
 
     
     
  F. AIMS K-12 Report FYI 5 m
   
-    Head of School - Mr. Tareyton Russ
-    Division Heads - Mr. Peter Holmquist, Mr. Maurice Williams, Mr. Christopher Ahmad, & Ms. Erin Oh
 
 
     
     
  G. AVID Presentation FYI 5 m
   
-    Head of School, Mr. Tareyton Russ
-    ELD Coordinator, Ms. Vannee Chand
 
 
     
     
  H. Human Resources Report FYI 5 m
   
-    Director of Human Resources, Mr. Rob Mayfield
 
 
  I. Operations Report FYI 5 m
   

-    Data, Accountability, and Operations Director, Ms. Marisol Magana
-    Data, Accountability, and Operations Manager, Ms. Tiffany Tung
 

  
  J. Finance Report FYI 5 m
   
-    CSMC School Business Manager, Ms. Adrienne Barnes, & Chief Business Officer, Ms. Susan Schickman
 
 
  K. ELD Coordinator Report FYI 5 m
   

-    ELD Coordinator, Ms. Vannee Chand
 

  
  L. College Bound Kids Report FYI 5 m
   

-    CBK Coordinator, Mr. Matthew Gordan

  
III. Action Items 7:54 PM
  A. Consent Calendar Vote 5 m
   
1. Personnel Report
-              Director of Human Resources, Mr. Rob Mayfield

2. Approval Board Meeting Minutes for 5/15/2018 & 5/29/2018
-              Secretary to the Board of Directors, Mr. Joe Schickman

3. Approval of AVID Contract
-              Division Head, Mr. Peter Holmquist

4. Approval of Fiscal Services Technician Job Description
-              Director of Human Resources, Mr. Rob Mayfield

5. Approval of Transfer of $20,000 from Non-Profit Funds to Support the After School Program
-              Superintendent Woods-Cadiz

6. Approval of Enroll Oakland MOU
-              Data, Accountability, and Operations Director, Ms. Marisol Magana

7. Approval of Illuminate Contract
-              Data, Accountability, and Operations Director, Ms. Marisol Magana

8. Approval of Vacation Payout
-              Chief Business Officer Susan Schickman

9. Approval of Math Camp Contracts and Recovery
-              Director of Human Resources, Mr. Rob Mayfield

10. Approval of May-June Lunchmasters/Nob Hill Invoices
-              Chief Business Officer, Ms. Susan Schickman

11. Approval of April - May Young Minney & Corr Invoices
-              Chief Business Office, Ms. Susan Schickman

12. Approval of April - May Fagen, Freifman, & Fulfrost Invoices
-              Chief Business Officer, Ms. Susan Schickman
 
 
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
  B. Approval of AIMS Board Resolution to Have All Campuses on AIMS Owned Properties Vote 5 m
   
-    Superintendent Woods-Cadiz
 
 
     
     
  C. Approval of AIPCS I Protected Prayer Board Resolution Vote 5 m
   
-    Superintendent Woods-Cadiz
 
 
     
     
  D. Approval of AIPCS II Protected Prayer Board Resolution Vote 5 m
   

-    Superintendent Woods-Cadiz
 

  
     
     
  E. Approval of AIPHS Protected Prayer Board Resolution Vote 5 m
   

-    Superintendent Woods-Cadiz
 

  
     
     
  F. Approval of AIPCS I Education Protection Account Board Resolution Vote 5 m
   

Chief Business Officer, Ms. Susan Schickman
 

  
     
     
     
     
  G. Approval of AIPCS II Education Protection Account Board Resolution Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman
 

  
     
     
     
     
  H. Approval of AIPHS Education Protection Account Board Resolution Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman

  
     
     
     
     
  I. Approval of AIPCS I Consolidated Application for Federal Funding Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman
 

  
  J. Approval of AIPCS II Consolidated Application for Federal Funding Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman
 

  
  K. Approval of AIPHS Consolidated Application for Federal Funding Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman

  
  L. Approval of 2018/2019 Employee Contracts Vote 5 m
   
-    Director of Human Resources, Mr. Rob Mayfield
 
 
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
  M. Approval of the following Job Descriptions: Facilities Technician, Financial Manager, & Site Technol Vote 5 m
   
-    Director of Human Resources, Mr. Rob Mayfield
 
     
     
     
     
  N. Approval of BACR Contract Vote 5 m
   

-    Data, Accountability, and Operations Director, Ms. Marisol Magana
 

  
     
     
     
     
  O. Approval of AIPCS I, AIPCS II, & AIPHS 2018-2019 LCAPs Vote 5 m
   

-    Superintendent Woods-Cadiz
 

  
     
     
     
  P. Approval of AIPCS I, AIPCS II, & AIPHS 2018-2019 Budgets Vote 5 m
   

-    Superintendent Woods-Cadiz
 

  
     
     
     
     
     
     
  Q. OUSD’s Final Offers for Prop 39 Facilities for AIPHS & AIPCS II (K-1st) Vote 5 m
   

-    Superintendent Woods-Cadiz
 

  
     
     
     
     
  R. Approval for Travel and Attendance to National Superintendent’s 2018 Legislative Advocacy Conferenc Vote 5 m
   

-    Superintendent Woods-Cadiz
 

  
     
  S. Review and Selection of Back Office Support from RFP Responses Vote 5 m
   

-    Board Treasurer, Mr. Chris Edington
 

  
     
     
     
     
  T. Approval of July CSMC Invoice, if their Response to AIMS Back Officer Support RFP is Approved Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman
 

  
     
  U. Approval of AP Exam Invoice Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman

  
     
     
     
  V. Regarding Approval of Regional Employee Benefits Council Trust Account HRA Invoice for May 2018 Vote 5 m
   

-    Chief Business Officer, Ms. Susan Schickman

  
     
     
     
     
     
     
     
     
  W. Approval of 2018-2019 Board Meeting Calendar Dates Vote 5 m
   

-    Secretary to the Board of Directors, Mr. Joe Schickman

  
     
     
IV. Closed Session 9:49 PM
  A. Public Comment on Closed Session Items FYI 10 m
   

Public Comment on closed session items is set aside for members of the Public to address items on the Board’s agenda for closed session. The Board of Directors will not respond or take action in response to Public Comment, except that the board may ask clarifying questions or direct staff. Comments are limited to two (2) minutes per person, and a total time allotted for all public comment will not exceed thirty (30) minutes (10 minutes per section).

  
     
     
  B. Recess to Closed Session FYI 60 m
   

1. Conference with Labor Negotiators (§54957.6)
    -    Attorney, Mr. Doug Freifeld
 

  
  C. Reconvene from Closed Session Vote
   

Roll Call

  
  D. Report from Closed Session FYI 5 m
V. Closing Items 11:04 PM
  A. Items for Next Agenda Discuss 5 m
   

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  B. Adjourn Meeting FYI