- Only one public comment was made by Adams (AP of Upper School) thanking Jazmin and Mesha for their milestone videos for the scholars
 

* Mike reminded everyone that the board should not respond to public comments in the future

Curtis completed the midyear evaluation for the head of schools

From Chawn:

* Overall finances in good shape
* Enrollment steady at 326
* Year-end fund balance at 19.1% of target
* Over $1M in restricted cash
* Debt ratios in yellow but expected to improve by fiscal year end
* Budget review with advisory council completed with no major feedback
* Some increases in state funding sources
* Some unplanned expenses occurred
* EBITDA metrics skewed due to large loan

From Brian:

* Secured final architectural approval from Georgia DOE
* Selected AV low voltage vendor and executed equipment order
* Completed expanding roofing scope
* Executed loan draws #3 and #4
* Property walkthrough completed last Thursday
* Restroom tiles installation in progress
* Votes pending on furniture vendors and move-in schedule

From Jocelyn:

* Recruiting at halfway point with many phone screens ongoing
* 29 staff returning including leadership team
* 9-10 new hires made
* 16 phone screens scheduled this week
* Special Ed positions still need filling
* 22% enrollment increase since last board meeting
* Successful registration event with 100+ families
* Fundraising somewhat stuck but potential 200k grant interview scheduled
* Year 4 budget hearings well attended with 10 families

* Teacher appreciation week upcoming

* Videos made by board members for 3rd/4th grade testing

* Staff visited new building and had positive reaction

* PTA formation in progress

* Elections being scheduled for PTA leadership roles

* Plans to borrow <$500 from DBA for EIN and registration fees

* Strong parent interest in PTA participation

• Furniture bids from 4 vendors: Corporate Environment, CWC, Office Creations, Turner Boone
  • Turner Boone's bid: $349,772 (under budget of $380k) - Includes Virco products, delivery, and installation
  • 1-year warranty after installation

Discussion around whether approval is for this specific project vs making them default provider. Scope limited to current furniture project, not future needs

Notes:
* Projects over $25k require separate board approval

* REI's bid was substantially lower than ASI's bid
* Total cost: $75,000-85,000 for interior/exterior/monument signage
* Exceeds budgeted amount of $45,000 (+$16,000 deduct from Carol)
* Gap will be covered by project contingency
* REI has existing relationship with Carol Daniel (construction company)
* They will prioritize code-compliant signage for building inspections
* Will coordinate directly with construction company
* Motion passed to approve REI as signage provider for 2025-26 school year

* 3 competitive bids received (range: $32,000-$48,000)
* Companies toured school since December for inventory
* All vendors meet June 9-14 schedule window
* Two-phase moving approach required for health/fire inspections:
 - Phase 1: Kitchen
 - Phase 2: Rest of building
* Atlanta Peach Movers recommended due to:
 - Cost savings
 - Responsiveness
 - Willingness to do two-phase approach
* All contracts stored in finance committee's folder
* Motion passed to approve Atlanta Peach as moving services provider