The motion approved the minutes from both the March 7, 2026 and June 24, 2026 board meetings.

A. Vance highlighted the change in Section 6. To comply with SCSC rules, the application no longer asks about family socioeconomic status, and weighted lottery information is now collected on a separate voluntary form. The board also confirms the weighted multiplier for economically disadvantaged students each year, which is a common practice.

K. Collins asked whether the charter contract already authorizes the weighted lottery and whether the motion would adopt the 1.25 multiplier for the upcoming enrollment cycle. T. Stephenson confirmed that the multiplier was included in the charter petition and application, and that only the language was adjusted to meet the new SCSC rules. She also confirmed the 1.25 multiplier was specified for CSP to maintain eligibility for federal funding.

K. Collins noted that Section 4 requires every candidate to be cleared before being seated as a voting member, while the following paragraph allowed a candidate to be provisionally seated, participate, and vote for up to 90 days before clearance. Since the two provisions contradict each other, the board discussed which should apply. A. Vance noted the purpose of the background check is student contact, and T. Stephenson noted the SCSC requires every board member to have a background check on file. The board agreed a background check must be completed before a member is seated, and the policy was amended to delete the provisional seating language following the first sentence.

K. Collins also asked who makes the fitness determination, since the policy has the Executive Director or a designee review results. A. Vance clarified that he and T. Stephenson review candidates together and the full board makes the final decision on accepting board members. No further change was made.

A. Vance noted this policy is more comprehensive than the prior version. He asked whether the SCSC requires a set Nominal Value amount; T. Stephenson shared that the SCSC guidance was not explicit. The board discussed that gifts should generally not be accepted, with the exception of items such as shirts and pins from recruitment events, and agreed on a Nominal Value of $25 per year.

K. Collins asked whether the bylaws are consistent with this policy's discipline and removal provisions. T. Stephenson shared that the policy was drawn from the bylaws and updated for the new statutory qualifications and SCSC guidance, so it should align.

The board will not self certify a micro purchase threshold above the federal amount.

A. Vance noted that Items C and D are two versions of the same conflict of interest policy and the board cannot adopt both as the governing policy. He recommended the version that includes federal grant compliance coverage. K. Collins and D. Howard Wayne agreed and noted these are standard documents. T. Ball had no questions.

T. Stephenson left the meeting before the board's discussion and vote on this item.

A. Vance noted the agreement continues the Executive Director's prior employment agreement for the upcoming term. K. Collins noted the policy requires the board to review comparable compensation data before approval, but no survey or comparison was attached, and that Section 2A references a job description that was not attached. A. Vance shared that compensation surveys were completed twice for prior contracts, that the current base salary is slightly below the average because the school is in its planning phase, and that he would locate the job description.

T. Ball asked whether the leave days reflect a 12 month role and how they compare with other charter schools. A. Vance confirmed the Executive Director is a full time 12 month role and that school breaks are not included during the planning phase; they would follow a school calendar once the school is open. T. Ball and D. Howard Wayne asked that leave be spelled out more clearly, and A. Vance agreed federal holidays and other days off should be added.

A. Vance, T. Ball, and K. Collins raised that the five year term is too long. A. Vance recommended a term covering the planning year and year one, tied to the annual evaluation, and D. Howard Wayne and K. Collins agreed. A. Vance will make both revisions to the agreement.

Roll call: A. Vance, D. Howard Wayne, and T. Ball voted aye. K. Collins abstained because he had not yet had the opportunity to review the supporting information.