Ivy Hill Prep Charter School
Minutes
Board of Trustees Meeting - Ivy Hill Prep
Date and Time
Monday October 23, 2023 at 6:30 PM
Location
475 E 57th St, Brooklyn, NY 11203
trustees must be in-person for meeting/voting purposes.
Via zoom link at https://us02web.zoom.us/j/82354088638
Directors Present
A. Laniyan, M. Kane, N. Olisma, W. Nevins-Warden
Directors Absent
D. Lewis
Guests Present
A. Coleman, B. Parker
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes
Roll Call | |
---|---|
M. Kane |
Aye
|
N. Olisma |
Aye
|
A. Laniyan |
Aye
|
D. Lewis |
Absent
|
W. Nevins-Warden |
Aye
|
D.
Approve agenda
II. Governance
A.
Trustee recruitment
B.
Compliance
Roll Call | |
---|---|
A. Laniyan |
Aye
|
W. Nevins-Warden |
Aye
|
M. Kane |
Aye
|
D. Lewis |
Absent
|
N. Olisma |
Aye
|
C.
Charter Renewal Visit
III. Finance
A.
Review Financial Dashboard
Financials were reviewed. Summary of Statements and Revenues and expenses were provided for review. Cash flow projections for the last three months of the school year were reviewed. The school is in good standing.
B.
Finance Committee Updates
C.
Financial Audit
Roll Call | |
---|---|
W. Nevins-Warden |
Aye
|
N. Olisma |
Aye
|
A. Laniyan |
Aye
|
D. Lewis |
Absent
|
M. Kane |
Aye
|
An Independent Auditor's Report was presented, and there were no issues discovered. The balance sheet for 2022-2023 was shared with a breakdown of assets and liabilities. Revenue and support, expenses, and net assets were provided for 2023. Recommendation for the maintaining of student files was given in the audit report.
A discussion was held about the auditors providing a five-year perspective to predict future financials. The auditors do not provide this report.
IV. Academic Achievement
A.
Quick progress update (as applicable)
Discussion was held about the curriculum and its alignment with the MAP assessments and their alignment. The HOS plans to use assessment data from the state exams and the benchmark assessments for this school year to identify and address standards to strengthen. HOS and the instructional leadership team will work to create plans for small instruction and more targeted instruction to close gaps in learning.
A discussion was held about the possibility of Saturday school. AHOS plans to provide tutoring services for families in lieu of Saturday school. Students are also getting support during after-school programming.
B.
Enrollment Dashboard
Currently, enrolment is at 222 students. Applications will go live in November to further aid in enrollment efforts. The average attendance year to date is 91%, and the goal for the school is 95%.
A discussion was held about IHP's average daily attendance compared to other schools in the neighborhood. HOS shared that some families are traveling from Manhattan and the Bronx and that has become an issue. Incentives are created to celebrate students individually and collectively.
Afterschool: There are over one hundred students attending afterschool programming. Families have been registering for Girl Scouts. Culture and Climate: HOS shared school events and incentives. Dean's list data is used to highlight the great work scholars and teachers are exhibiting and also to identify areas of growth. Families have been providing positive feedback on the school culture overall. HOS shared parent engagement strategies to gain families' input and support.
A discussion was held about the family DOE surveys and when they will be available. There was an increase in surveys completed by staff. There has been an increase in staff satisfaction within all categories. The assistant principal created a staff award ceremony that celebrated and recognized teacher's efforts. Giving Tuesday's promo video was shared to raise funds for the after-school program.
C.
Relay Partnership
Cohorts of four will be afforded an opportunity to participate in a partnership with Relay GSE.
Roll Call | |
---|---|
M. Kane |
Aye
|
W. Nevins-Warden |
Aye
|
A. Laniyan |
Aye
|
D. Lewis |
Absent
|
N. Olisma |
Aye
|
The Trustee recruitment is in motion as listings have been posted on Linkedin.