Ivy Hill Prep Charter School

Minutes

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday May 1, 2023 at 6:30 PM

Location

Via zoom link at https://us02web.zoom.us/j/82354088638

trustees must have their video capacity enabled for meeting/voting purposes. 

 

Directors Present

A. Laniyan, M. Kane, N. Olisma, T. James, W. Nevins-Warden

Directors Absent

D. Lewis

I. Opening Items

A.

Call the Meeting to Order

N. Olisma called a meeting of the board of directors of Ivy Hill Prep Charter School to order on Monday May 1, 2023 at 6:34 PM.

B.

Record Attendance

C.

Approve Minutes

W. Nevins-Warden made a motion to Approve March Minuets.
N. Olisma seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Laniyan
Aye
N. Olisma
Aye
W. Nevins-Warden
Aye
T. James
Absent
M. Kane
Aye
D. Lewis
Absent

D.

Approve agenda

A. Laniyan made a motion to Approve Agenda.
N. Olisma seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Laniyan
Aye
M. Kane
Aye
T. James
Absent
N. Olisma
Aye
D. Lewis
Absent
W. Nevins-Warden
Aye

II. Finance

A.

Review Financial Dashboard

An overview of the Finacial report for the month of March was shared with the Board. A question was asked to specify a line item where the HOS provided clarity on the item. 

 

An overview of Revenue, Support, and Expenses was shared with the Board for review and questioning. There was a recommendation to open an account where more interest will accrue within the account which would be beneficial to the school. the Board will do some additional research so that a more informed decision can be made.  

B.

Form 990

N. Olisma made a motion to To approve the 990.
A. Laniyan seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Lewis
Absent
A. Laniyan
Aye
N. Olisma
Aye
T. James
Aye
W. Nevins-Warden
Aye
M. Kane
Aye

C.

Technology Support Vote

T. James made a motion to To Approve Technology.
N. Olisma seconded the motion.
The board VOTED to approve the motion.
Roll Call
N. Olisma
Aye
W. Nevins-Warden
Aye
T. James
Aye
D. Lewis
Absent
A. Laniyan
Aye
M. Kane
Aye

D.

Lease

HOS has asked for the support of the Board in the negotiations of the lease as there have been some challenges with finalizing the lease. 

E.

5 year projections (revisit in March)

III. Governance

A.

Trustee recruitment

A potential new Trustee is in the process of completing the onboarding process. 

B.

Compliance

The annual report was received by the Head of the School. The Head of School is reviewing the report for accuracy of the report before sharing it with the entire board. 

IV. Academic Achievement

A.

Quick progress update (as applicable)

School culture updates were shared with the board. Upcoming events for students as well as perfect attendance incentives were shared as well. 

 

HOS shared the Math Interim Assessment to demonstrate the growth of students from the State Exams last school year. HOS shared intervention that the Leadership team has developed to support Teachers and students. 

 

HOS shared highlights of STEP Data for both teachers and students. A discussion was held about notable takeaways or trends that were noticed in the data. 

B.

Enrollment Dashboard

There are no changes in enrollment from the previous month to the current month. Lottery updates were provided where numbers were given for families that have confirmed and, or have yet to accept enrollment. 

 

Board Chair asked if a column could be added to the enrollment report that provides the charter promises for enrollment. An overview of compliance and planning for year five was shared with the Board. 

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:53 PM.

Respectfully Submitted,
N. Olisma