Ivy Hill Prep Charter School

Minutes

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday March 27, 2023 at 6:30 PM

Location

Via zoom link at https://us02web.zoom.us/j/82354088638

trustees must have their video capacity enabled for meeting/voting purposes. 

 

Directors Present

M. Kane, N. Olisma (remote)

Directors Absent

A. Jimenez-Schulman, A. Laniyan, D. Lewis, T. James, W. Nevins-Warden

I. Opening Items

A.

Call the Meeting to Order

N. Olisma called a meeting of the board of directors of Ivy Hill Prep Charter School to order on Monday Mar 27, 2023 at 6:30 PM.

B.

Record Attendance

C.

Approve Minutes

D.

Approve agenda

II. Finance

A.

Review Financial Dashboard

Charts were provided that displayed the historical data and trajectory of the financials for IHP. A question was asked concerning the total margin and what is occurring. The current budget is at a deficit. A question was asked about a line item and what it was it represents. The line item indicates funds used for Step assessments. Discussion was held to about the suggestion to change to a bank account that provides a higher interest rate than the current bank account. 

 

Comparative data was provided of how IHP is performing financially against other charter schools. A question was asked about additional information about the schools that IHP is being compared to such as the school district etc. 

 

Bids are being procured for seurrivallence systems to be installed in the building. HOS shared plans to make changes on the space that will be used for classrooms in the building. Question was asked about the draft of the budget for the upcoming school year to be reviewed  and when it will be available. 

B.

Lease

C.

5 year projections (revisit in March)

D.

Technology Support Bid/Recommendations

III. Governance

A.

Trustee recruitment

We are waiting for a few prospective trustees to complete the next steps for the onboarding process. 

B.

Compliance

C.

General updates

IV. Academic Achievement

A.

Quick progress update (as applicable)

HOS has increased attendance to 97%. Management shared compliance and planning for year five at IHP. IHP currently has students that have moved to other boroughs and states and are no longer enrolled. Enrollment efforts are in effect and the hope is that there will be an increase. The lottery will be taking place the first week of April. Application updates were provided for the upcoming year. HOS shared attendance incentive for students to increase attendance. HOS shared data from the coaching and development of educators. Question asked about how funding will be allocated for Project Impact as the years progress. 

 

 

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.

Respectfully Submitted,
N. Olisma
Documents used during the meeting
None