Ivy Hill Prep Charter School
Minutes
Board of Trustees Meeting - Ivy Hill Prep
Date and Time
Monday August 31, 2020 at 6:30 PM
Location
Pursuant to Governor Cuomo’s Executive Order 202.1 issued, on March 12, 2020, suspending the
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice. Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice. Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
TRUSTEES SHOULD ENSURE VIDEO CAPACITY IS ENABLED FOR MEETING/VOTING PURPOSES
IVY HILL PREP - BOARD OF TRUSTEES
Directors Present
A. Jimenez-Schulman (remote), A. Laniyan (remote), D. Lewis (remote), J. Small (remote), M. Kane (remote), M. Michael (remote), N. Williams (remote)
Directors Absent
T. James
Guests Present
A. Johnson (remote), A. Leon-Soon (remote), B. Parker (remote)
I. Opening Items
A.
Call the Meeting to Order
M. Michael called a meeting of the board of directors of Ivy Hill Prep Charter School to order on Monday Aug 31, 2020 at 6:34 PM.
B.
Record Attendance and Guests
C.
Approve July 2020 Board Meeting Minutes
M. Michael made a motion to approve the minutes from Board of Trustees Meeting - Ivy Hill Prep on 07-27-20.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Kane |
Aye
|
| D. Lewis |
Aye
|
| M. Michael |
Aye
|
| A. Jimenez-Schulman |
Aye
|
| N. Williams |
Aye
|
| A. Laniyan |
Aye
|
| T. James |
Absent
|
D.
Vote to Approve Agenda
M. Michael made a motion to To approve agenda.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Laniyan |
Aye
|
| D. Lewis |
Aye
|
| M. Michael |
Aye
|
| M. Kane |
Aye
|
| T. James |
Absent
|
| N. Williams |
Aye
|
| A. Jimenez-Schulman |
Aye
|
II. Governance
A.
Review Staff Handbook
Discussion held to change days off for bereavement and victim of crime.
B.
Update Committee Details
M. Michael made a motion to Add Derick Lewis to the Finance Director Task Force.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. James |
Absent
|
| A. Jimenez-Schulman |
Aye
|
| A. Laniyan |
Aye
|
| N. Williams |
Aye
|
| M. Kane |
Aye
|
| M. Michael |
Aye
|
III. Finance Committee
A.
Review Current Financial Dashboard
Discussion held.
B.
Vote on contingency line item in Year 2 Budget
N. Williams made a motion to amend year 2 budget for COVID related items.
J. Small seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Jimenez-Schulman |
Aye
|
| M. Kane |
Aye
|
| N. Williams |
Aye
|
| M. Michael |
Aye
|
| J. Small |
Aye
|
| A. Laniyan |
Aye
|
| T. James |
Absent
|
| D. Lewis |
Aye
|
Discussion held on the flexibility provided to HOS to buy items and how to monitor spending to not exceed budget.
C.
Review Financial Goals
Discussion held on review of the financial goals. Shortening committee meetings.
D.
Review Financial Deliverables
IV. Academic Achievement
A.
Vote Approve Amended Student & Family Handbook
A. Jimenez-Schulman made a motion to Approve the amended Students and Family Handbook.
M. Michael seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Jimenez-Schulman |
Aye
|
| M. Kane |
Aye
|
| N. Williams |
Aye
|
| T. James |
Absent
|
| J. Small |
Aye
|
| M. Michael |
Aye
|
| D. Lewis |
Aye
|
| A. Laniyan |
Aye
|
B.
Vote to Approve Homeless Student and Transportation Policy
M. Michael made a motion to Approve Homeless Student and Transportation Policy.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Lewis |
Aye
|
| J. Small |
Aye
|
| A. Laniyan |
Aye
|
| A. Jimenez-Schulman |
Aye
|
| T. James |
Absent
|
| M. Kane |
Aye
|
| M. Michael |
Aye
|
| N. Williams |
Aye
|
C.
Academic Dashboard
V. Facilities Update
A.
Update on Renovation Process
No update
VI. Development
A.
Update on Development
Derrick Lewis and Jennifer Lewis shared Development updates and potential partnerships.
VII. Executive Session
A.
Vote for Executive Session
M. Michael made a motion to Move into executive session to review the evaluation report.
J. Small seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Lewis |
Aye
|
| J. Small |
Aye
|
| T. James |
Absent
|
| M. Michael |
Aye
|
| A. Laniyan |
Aye
|
| N. Williams |
Aye
|
| M. Kane |
Aye
|
| A. Jimenez-Schulman |
Aye
|
Ambrosia's contract renewal terms.
A. Jimenez-Schulman made a motion to Approve HOS employment contract term for 1 year with automatic renewal clause.
A. Laniyan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Jimenez-Schulman |
Aye
|
| A. Laniyan |
Aye
|
| T. James |
Absent
|
| N. Williams |
Aye
|
| M. Michael |
Aye
|
| J. Small |
Aye
|
| D. Lewis |
Aye
|
| M. Kane |
Aye
|
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
M. Michael