The annual report is due to the authorizer by August.The Board will review sample annual reports from peer schools. The annual budget will have to confirm to a specific template and individual board members will have to submit a disclosure of financial interest. 

 

The renewal chart outlines the benchmarks for year one and year two goals. The Board will continue to review the renewal chart to remain prepared for the renewal process.

The Board plans to solidify an appropriate trustee succession plan by July. The terms of some Board members terms are close to expiration and officer positions will be opening. 

Board Chair Marsha Michael will be connected to another board chair in Brooklyn to talk about succession planning. Marsha has also been asked to participate in a panel discussion. 

Head of School informed the board of a Building Excellent School ("BES") board training that will be offered for free in July. The training will be scheduled during the day, so many board members will not be able to participate. 

 

The financial indicators reveal suitable asset to liability ratio, currently the ratio is 2.2 and should never drop lower than 1.  Cash on Hand is at 97 days,  which is an improvement from last month. Our total spending vs. revenue margin is negative but should be positive. The Debt to Asset Ratio is at .9 which is also a decrease from last month. This is due the receipt of deferred revenue. 

There are no significant changes to the  balance sheet from last month. We  received the final payment from the DOE. No material changes in revenue between now and the end of the year are expected. BES through the Walton Foundation made a recent donation of $10,000, which will show up next month. There are also mo material changes to expenses. 

 

Dashboard discussed as part of the HOS report. 

Dashboard
The Head of School reported that there is no change in the demographics of the school. The current enrollment is 116 students. There was no attrition and no out-of-school suspensions during the month of May.

2020-2021 Enrollment
All 60 kindergarten seats are filled with a healthy waitlist of 159 students. 9 out of 10 first grade seats have been filled and 2 out of 2 second grade seats are filled. As of May 11 there were 374 applications. A virtual open house was held to answer questions and engage new families.

Assessments:
Students are seen daily for instruction.  Literacy assessments resumed this month. IHP previously used University of Chicago's STEP Assessment. However, the test administrator announced that their exams cannot be used virtually. IHP is using a similar assessment created by Lifelong Readers. The metrics and level of rigor are supposed to be the  same.

HOS also confirmed that the test had been normed against the STEP assessment. The Board asked that it be noted in the academic dashboard that a literacy assessment other than STEP was used during the shutdown.

Reopening Plan:
HOS discussed creating a re-opening committee to begin reopening plan and will continue to flesh out this plan over the next three months. HOS plans to utilize a board member to be a part of the committee. 

Family Survey Results
HOS conducted an internal family survey and the results exceeded 80% participation and 80% of participants.  IHP scored above 95% of all metrics with exception of communication.  Management investigated further and discovered there were some technical issues in the system  used for mass communication.  However, the independent DOE survey had not been distributed to parents and notice of the survey will go to families next week.  The authorizer benchmarks are based on this survey but they will look at the data from both surveys. 

 

There were delays attributed to the locker installation, but renovations are still on track to be completed on time. Additionally, the bathroom repairs have started and they should be complete with the tiling etc., process. 

Progress of Year 1 Evaluation: Committee is still working through the process and will update the full board in June. However, there will be opportunity for coaches Ambrosia works with to speak on her progress this year at the June meeting. The committee wanted to make sure that rubrics and coaches input are connected to charter requirements and benchmarks. 

Committee in the process of finalizing the Year 2: Head of School Contract and Job Duties document with attorneys and should have a final version to share with HOS in another week or so.

 

Committee reminded board of board giving commitment. It was clarified that the donations submitted online are processed through donor box and then submitted to the schools bank account within 24 hours. Also noted was to ensure that donations reflected contribution for this fiscal year. 
 

The Ivy Hill Prep June meeting is scheduled  for June 22.

Development initiatives are still at a standstill due to the pandemic.