Final

Ivy Hill Prep Charter School

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday July 27, 2020 at 6:30 PM EDT

Location

Pursuant to Governor Cuomo’s Executive Order 202.1 issued, on March 12, 2020, suspending the
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice.  Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
 
TRUSTEES SHOULD ENSURE VIDEO CAPACITY IS ENABLED FOR MEETING/VOTING PURPOSES
 
 
IVY HILL PREP - BOARD OF TRUSTEES 
 

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
   
  • Welcome Guests
  • Public Comments

 
  B. Record Attendance and Guests
  C. Approve June 2020 Board Meeting Minutes
   
  D. Approve June Special Meeting Minutes
   
  E. Vote to Approve Agenda
II. Governance
  A. Annual Meeting - Vote on Trustee Officers for Fiscal Year 20-21
   
  • Vote on Officers of the Board

 
  B. Annual Meeting - Vote on Committee Members
   
  • Vote on Committee Members
  • Discuss whether standing meeting dates need to change
  • Discuss August Standing Board Meeting on 8/31/20 vs 8/24/2020
  C. Annual Meeting - Board Strategic Planning
   
  • Discuss plans for committee action planning
  • Discuss any committee goals
  D. Annual Report
   
  • Report still pending from management for board review as of 7/24/20.
  • Vote to Approve Annual Report to be submitted to NYSED
III. Finance Committee
 
Finance
  A. Review Current Financial Dashboard
   
  • Discuss Financial Indicators
  • Discuss End of Year close-out
  B. Vote to Approve Surplus Recommendation
   
  • Discuss Surplus
  C. Approve 990 Tax Filing
  D. Vote to Approve Finance Director Taskforce
   
  • Discuss duties and responisbities of taskforce.
  • Discuss members on the taskforce.
IV. Academic Achievement
 
Academic Achievement
  A. Vote Approve Amended Student & Family Handbook - TABELED TO NEXT MEETING
   
  • Report Committee Recommendation on changes to handbook.
  B. Vote to Approve Homeless Student and Transportation Policy - TABLED TO NEXT MEETING
  C. Academic Dashboard
V. Head of School Update
  A. HOS Report
  B. Vote to Approve Re-Opening Plan
   
  • Discuss Re-Opening plan options
VI. Facilities Update
  A. Update on Renovation Process
VII. Head of School Evaluation & Support Committee
  A. Discuss Committee Next Steps
VIII. Development
 
Development
  A. Update on Development
IX. Executive Session
  A. Vote for Executive Session
   
  • Discuss next steps.
X. Closing Items
  A. Adjourn Meeting