A.C.E. Academy
Minutes
Board Meeting
Date and Time
Thursday July 25, 2024 at 5:00 PM
Mission: A.C.E Academy will equip students from all backgrounds to succeed in the college and career of their choice by driving academic excellence, developing strong character, and instilling an entrepreneurial mindset.
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Directors Present
D. Graham (remote), J. Figueroa (remote), K. Best (remote), T. Cline (remote)
Directors Absent
C. Rodgers
Guests Present
BoardOnTrack (remote), D. Hammond (remote), L. Minott (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
School Mission
D.
Approve Agenda
Kendric Best motioned to approve today’s agenda (July 25, 2024), Dr. Terry Cline seconded the motion to approve today’s agenda, and all present voting board members approved.
| Roll Call | |
|---|---|
| C. Rodgers |
Absent
|
| J. Figueroa |
Aye
|
| D. Graham |
Aye
|
| K. Best |
Aye
|
| T. Cline |
Aye
|
E.
Public Comment
F.
Motioned to approve the minutes for the July 25, 2024 meeting
Dionna Graham motioned to approve the minutes from the June 20, 2024, ACE Academy Charter School board meeting. Dr. Terry Cline seconded the motion to approve the minutes from the June 20, 2024, board meeting. All present voting board members approved
| Roll Call | |
|---|---|
| J. Figueroa |
Aye
|
| D. Graham |
Aye
|
| T. Cline |
Aye
|
| K. Best |
Aye
|
| C. Rodgers |
Absent
|
II. Board Updates
A.
Board Chair Reflection
Dr. Cline recollected the last board meeting's discussion, where he proposed several strategies aimed at enhancing the board's efficiency. He indicated the board's agenda would undergo certain modifications in the near future. Furthermore, he emphasized the necessity for public remarks to align with the agenda's focal points. Lastly, he provided insights into the board's transition to closed sessions going forward.
B.
Board Training
The representative from Board OnTrack recently guided the board members through an extensive tour of the Board OnTrack site. Each feature of the system was thoroughly broken down and clarified. The purpose of this detailed walkthrough was to facilitate a seamless and efficient experience when using the system. Every element was discussed in detail, from the homepage to the various tools and features, to ensure that board members could easily navigate through the site. This careful explanation aimed to remove any potential confusion and increase the board members' comfort and familiarity with the Board OnTrack system. The representative made sure that each member understood how to best utilize every component of the site. This comprehensive tour was geared towards making the Board OnTrack site a user-friendly platform for all board members.
C.
Charter Renewal Approval
Laila Minott has informed the Board of her recent communication with the Department of Education. She has successfully submitted all necessary documents and received approval for all amendments related to the Charter Renewal. The Department of Education will be providing pertinent details about when presentations will take place. This information is expected to include specific dates and times.
III. School Updates
A.
Budget & Staffing Update
Laila Minott has reviewed the preliminary version of the budget, which needs the board's endorsement. The draft is structured around the enrollment of 450 students, but does not incorporate the annual revenue increase provided by the state when the official budget is passed. It's crucial to note that the final budget's approval and per-pupil allocation will require the consent of both the Board and the state. Laila's asked the Board to approve the drafted budget, and than when the final budget is ready the Board will vote again.
| Roll Call | |
|---|---|
| K. Best |
Aye
|
| D. Graham |
Aye
|
| C. Rodgers |
Absent
|
| T. Cline |
Aye
|
| J. Figueroa |
Aye
|
Laila Minott has proposed that the Board consider approving a Reimbursement Resolution. This step is mandatory as it forms a part of the bond debt process that we are presently undertaking. She explained what a Reimbursement is and why it is needed.
| Roll Call | |
|---|---|
| K. Best |
Aye
|
| J. Figueroa |
Aye
|
| T. Cline |
Aye
|
| C. Rodgers |
Absent
|
| D. Graham |
Aye
|
B.
21st CCLC Approval
Laila Minott informed the board about our recent pursuit of the 21st CCLC Cohort 17 grant, which is known for its high level of competitiveness. The acquisition of this grant will facilitate the continuation of our complimentary after-school program. The new grant, as Ms. Minott disclosed, has been secured for an additional three years, allowing us to consistently provide after-school services to our scholars.
C.
Pre School Bid
All present voting board members approved.
| Roll Call | |
|---|---|
| C. Rodgers |
Absent
|
| T. Cline |
Aye
|
| D. Graham |
Aye
|
| J. Figueroa |
Aye
|
| K. Best |
Aye
|
IV. Reminders
A.
Standing School Improvement Plan Updates / Public and Board are welcome to join.
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B.
Next Board Meetings
August 28, 2024
C.
Next/Ongoing Agenda Items
Quarterly Finance Review & Credit Card Statements
D.
Upcoming Events
- A.C.E. Academy Block Party 7/27/24
- First Day of School 8/19/24
V. Closing Items
A.
Closing Items & Commitments
B.
Closed Session
Closed Session (If Necessary) Must be voted on prior to going into session.
To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes.
Mission: A.C.E Academy will equip students from all backgrounds to succeed in the college and career of their choice by driving academic excellence, developing strong character, and instilling an entrepreneurial mindset.