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MY Academy

Minutes

Regular Meeting of the Board of Directors

Date and Time

Thursday September 14, 2023 at 9:00 AM

Location

Regus - Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

 

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Meeting ID: 816 128 9676

 

https://us06web.zoom.us/j/8161289676
 

MISSION STATEMENT

MY Academy believes in diversity, inclusivity, academic excellence, hope, service, feedback, and gratitude. Our mission is to create a diverse and individualized learning environment that supports every student and strengthens relationships between families, programs, authorizers, and the community.

 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

   REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Motivated Youth Academy. 

Directors Present

L. Alvarado, P. Matz, S. Fraire, W. Hall

Directors Absent

M. Humphrey

Guests Present

B. Dobson, D. Georgeson, G. Lenz (remote), L. Hath (remote)

I. Opening Items

A.

Call the Meeting to Order

W. Hall called a meeting of the board of directors of MY Academy to order on Thursday Sep 14, 2023 at 9:01 AM.

B.

Record Attendance

II. Pledge of Allegiance

A.

Led by Board President or designee.

W. Hall, President led the Pledge of Allegiance.

B.

Land Acknowledgement

B. Dobson, Interim Director presented the Land Acknowledgement. 

III. Approve/Adopt Agenda

A.

Approve Agenda

P. Matz made a motion to approve the agenda.
L. Alvarado seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Alvarado
Aye
P. Matz
Aye
M. Humphrey
Absent
S. Fraire
Aye
W. Hall
Aye

IV. Approve Minutes

A.

Minutes of the Regular Meeting of the Board of Directors that was held on July 13, 2023

S. Fraire made a motion to approve the minutes from Regular Meeting of the Board of Directors on 07-13-23.
P. Matz seconded the motion.
The board VOTED to approve the motion.
Roll Call
P. Matz
Aye
M. Humphrey
Absent
L. Alvarado
Aye
S. Fraire
Aye
W. Hall
Aye

B.

Minutes of the Board of Directors Study Session that was held on July 13, 2023

L. Alvarado made a motion to approve the minutes from Board of Directors Study Session on 07-13-23.
P. Matz seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Fraire
Aye
M. Humphrey
Absent
P. Matz
Aye
W. Hall
Aye
L. Alvarado
Aye

C.

Minutes of the Regular Meeting of the Board of Directors that was held on August 17, 2023

P. Matz made a motion to approve the minutes from Regular Meeting of the Board of Directors on 08-17-23.
L. Alvarado seconded the motion.
The board VOTED to approve the motion.
Roll Call
W. Hall
Aye
S. Fraire
Aye
M. Humphrey
Absent
L. Alvarado
Aye
P. Matz
Aye

V. Adjourn to Closed Session

A.

Closed Session

P. Matz made a motion to adjourn to closed session.
S. Fraire seconded the motion.

 

Board Members adjourned to Closed Session at 9:05 a.m. 

 

1.  CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION 

    (Gov. Code Section 54956.9(d)(1))

    a. YL v. The Collaborative Charter Services Organization, et al. 

 

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION 

    Pursuant to Government Code 54957

    a. Interim Director Annual Goals and Progress Planning 

The board VOTED to approve the motion.
Roll Call
M. Humphrey
Absent
S. Fraire
Aye
P. Matz
Aye
L. Alvarado
Aye
W. Hall
Aye

VI. Reconvene Regular Meeting

A.

Report out any action taken in closed session.

 

Board Members reconvened the meeting at 9:45 a.m. 

 

W. Hall, President reported out there was no action taken during the closed session.

VII. Correspondence/Proposals/Reports

A.

School Highlights, Presented by Bill Dobson, Interim Director

Bill Dobson, presented the "School Highlights." 

B.

2022-2023 Local Assessment Data Student Achievement Presentation, Presented by Melissa Blitzstein, Interim Assistant Director

Bill Dobson, presented the "2022-2023 Local Assessment Data Student Achievement Presentation." 

VIII. Consent

A.

Consent - Business/Financial Services

1. Check Register - July 2023

2. Check Register - August 2023

3. Approval of Document Tracking Services (DTS) Licensing Agreement (Renewal)

B.

Consent - Education/Student Services

1. Approval of Title 1 School-Parent Compact 

2. Approval of 2023-2024 Master Plan for English Learners

C.

Consent - Personnel Services

1.  Approval of Certificated Personnel Report

2.  Approval of Classified Personnel Report

3.  Approval of Employee Handbook Revisions 

4.  Approval of Job Descriptions 

  •  Office Assistant - Marketing (new position)
  •  Instructional Assistant (revisions)

D.

Consent - Policy Development

S. Fraire made a motion to approve consent items A through D.
L. Alvarado seconded the motion.

 

Approval of existing board policies revised, reviews, and eliminated by staff for the 2023-2024 school year.

 

Board Policies Revised:

The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.

 

5000 Series - Student Services

  • 5000 - MYA Student Services Concepts and Roles
  • 5035 - MYA Student Freedom of Speech and Expression Policy
  • 5050 - MYA Academic Integrity Policy
The board VOTED to approve the motion.
Roll Call
P. Matz
Aye
L. Alvarado
Aye
M. Humphrey
Absent
W. Hall
Aye
S. Fraire
Aye

IX. Business/Financial Services

A.

Approval of 2022-2023 Unaudited Actuals Financial Report

P. Matz made a motion to approve the 2022-2023 unaudited actuals financial report.
L. Alvarado seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Humphrey
Absent
L. Alvarado
Aye
P. Matz
Aye
W. Hall
Aye
S. Fraire
Aye

B.

Approval of 2023-2024 Consolidated Application and Reporting System (CARS)

L. Alvarado made a motion to approve the 2023-2024 consolidated application and reporting system (CARS).
S. Fraire seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Alvarado
Aye
S. Fraire
Aye
M. Humphrey
Absent
P. Matz
Aye
W. Hall
Aye

X. Personnel Services

A.

Approval of 457(b) Plan Revisions

S. Fraire made a motion to approve the 457(b) plan revisions.
P. Matz seconded the motion.
The board VOTED to approve the motion.
Roll Call
W. Hall
Aye
P. Matz
Aye
M. Humphrey
Absent
S. Fraire
Aye
L. Alvarado
Aye

XI. Comments

A.

Board Comments

The Board said the enrollment is looking very good and MYA is off to a great start.  There are 58 counties in the state and MYA has the largest tribal community enrolled here in San Diego County. They thanked all the staff, and Dee Georgeson for her help with the meeting today and said it is very heart warming to be a part of this organization.  Thank you.

B.

Interim Director and CEO Comments

Bill Dobson, Interim Director thanked the Board for their kind words and for supporting the work MYA does.  MYA knows they are different, and said as they continue to look at how education is evolving, they realize "there is no such thing as a traditional school, everyone is unique and different." The unique and different education experience at MYA aligns with the work they are trying to do.  Thank you for the opportunity to continue to do great work. 

XII. Closing Items

A.

Adjourn Meeting

L. Alvarado made a motion to adjourn the meeting.
P. Matz seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Alvarado
Aye
W. Hall
Aye
M. Humphrey
Absent
P. Matz
Aye
S. Fraire
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:18 AM.

Respectfully Submitted,
W. Hall
Documents used during the meeting
  • Land Acknowledgement v1.pdf
  • School Highlights 2023.9.14.pdf
  • MYA Presentation of 2022-23 Local Assessment Data Student Achievement.pdf
  • BUS MYA Consent_Business_Items_2023.9.14.pdf
  • MYA - July 2023 Check Register.pdf
  • MYA - August 2023 Check Register.pdf
  • 230606_DTS_License and Invoice_Motivated Youth Academy.pdf
  • BUS MYA Consent 2023.09.14.pdf
  • MYA School 2023-2024 Parent Compact 2023.09.08.pdf
  • MYA 2023-2024 English Learner Master Plan 2023.09.08.pdf
  • BUS MYA Employee Handbook Revisions 2023.9.14.pdf
  • MYA Handbook 23-24 with revisions_2023.9.14.pdf
  • MYA Handbook 23-24 - redline.pdf
  • BUS MYA Job Descriptions 2023.9.14.pdf
  • MY Academy Office Assistant - Marketing .pdf
  • My Academy Instructional Assistant .pdf
  • MYA 5000 - Student Services Concepts and Roles.pdf
  • MYA 5000-Student Services Concepts and Roles (4878-6552-7613.v1)_Redlined.pdf
  • MYA 5050 Academic Integrity Policy 2023.pdf
  • MYA 5050 - Academic-Integrity-Policy-2_1 (4876-2481-3629.v2)Redlined.pdf
  • MYA 5035 - Student Freedom of Speech and Expression Policy 2023.pdf
  • MYA 5035 - Student Freedom of Speech and Expression-Policy updated (4886-2037-1261.v2)Redlined.pdf
  • MYA Unaudited Actuals FY22-23_2023.9.14.pdf
  • MYA EPA Actuals FY22-23_2023.9.14.pdf
  • MYA ConApp Spring MYA Student Freedom of Speech and Expression Policy FY22-23_2023.9.14.pdf
  • BUS MYA 457(b) Plan Revisions 2023.9.14.pdf

FOR MORE INFORMATION

For more information concerning this agenda, contact 

Motivated Youth Academy.