MY Academy
Regular Meeting of the Board of Directors
Date and Time
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Meeting ID: 919 7376 1514
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MISSION STATEMENT
MY Academy believes in equity, inclusivity, academic excellence, hope, service, feedback, and gratitude. MY Academy’s mission is to create an equitable and individualized learning environment that supports every student and strengthens relationships between all MY Academy Educational Partners.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Motivated Youth Academy.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 9:00 AM | |||
| A. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Peter Matz, Member Larry Alvarado, Member |
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| B. | Call the Meeting to Order | Board President | 1 m | ||
| C. | Approve Minutes | Approve Minutes | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| II. | Approve/Adopt Agenda | 9:03 AM | |||
| A. | Approve Agenda | Vote | Board President | 1 m | |
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It is recommended the Board of Directors adopt as presented, the agenda for the Regular Board meeting of September 8, 2022.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| III. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the closed session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under Public Comments/Recognition/Reports. |
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| IV. | Adjourn to Closed Session | 9:04 AM | |||
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The Board will consider and may act on any of the Closed Session matters.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado
Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| A. | Closed Session | Discuss | Board President | 15 m | |
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1. Conference with Legal Counsel – Anticipated Litigation (Gov. Code section 54956.9)
Significant exposure to litigation pursuant to d(2) – 1 matter
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| V. | Reconvene Regular Meeting | ||||
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Report out any action taken in closed session. |
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| VI. | Pledge of Allegiance | 9:19 AM | |||
| A. | Led by Bill Hall | 1 m | |||
| VII. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
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| VIII. | Organizational Structure of the Board | 9:20 AM | |||
| A. | Reappointment of Board of Director Clerk Steve Fraire. | Vote | Kurt Madden | 7 m | |
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It is recommended the Board approve the reappointment of Board of Directors Clerk.
The Bylaws of Motivated Youth Academy state in Article VII Board of Directors: “Section 5. DIRECTORS’ TERMS. The initial Board of Directors shall be appointed for five (5) years. At the end of the Board of Directors' initial term, directors will be appointed to one, two, and three-year staggered terms, as determined by the initial Board of Directors. Thereafter, each director shall hold office unless otherwise removed from office in accordance with these bylaws for three (3) years and until a successor director has been designated and qualified.”
Roll Call Vote: William Hall Michael Humphrey Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| IX. | Correspondence/Proposals/Reports | 9:27 AM | |||
| A. | School Highlights, Presented by Bill Dobson, Interim Director | FYI | Bill Dobson | 10 m | |
| B. | Financial Update, Rebecca Heinricy, Director of Client Finance, Charter Impact | FYI | Rebecca Heinricy | 10 m | |
| X. | Consent | 9:47 AM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent - Business/Financial Services | Discuss | Kurt Madden | 2 m | |
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| B. | Consent - Personnel Services | Vote | Bill Dobson | 2 m | |
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It is recommended the Board approve the following certificated and classified personnel items.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XI. | Business/Financial Services | 9:51 AM | |||
| A. | Approval of Unaudited Actuals Financial Report for 2021-2022 | Vote | Rebecca Heinricy | 10 m | |
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All charter schools in California must submit their “Unaudited Actuals” for the prior year by September 15th. The Unaudited Actuals represent the complete prior fiscal year’s financial activities following all year-end closing activities. The set of unaudited financial statements is then reviewed by the School’s independent CPAs, and together with any adjustments recommended by the auditors becomes the School’s audited financial statements for that fiscal year. The audited financial statements are then submitted to the authorizer by December 15th.
It is recommended the Board approve the Unaudited Actuals Financial Report 2021-2022 as presented.
The Unaudited Actuals provide historical data necessary in forecasting to make informed estimates in determining how to allocate the budgets or plan for anticipated expenses for an upcoming period of time. The Unaudited Actuals also provide the beginning balance for budgeting for the current year followed by any adjustments needed per the auditors as the actuals become finalized.
Fiscal Impact: $ 0.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of 2022-23 Consolidated Application and Reporting System (CARS) Spring Vote Release | Vote | Kurt Madden | 5 m | |
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Motivated Youth Academy is requesting the Board approve the 2022-23 Data Collections for submission to the Consolidated Application and Reporting System. The data collection Includes Certification of Assurances. Protected Praver Certification, LCAP Federal Addendum Certification. Application for Funding, and Substitute System for Time Accounting. It is recommended the Board approve the 2022-23 Consolidated Application and Reporting System (CARS) Spring Release for Motivated Youth Academy Charter Schools.
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| XII. | Education/Student Services | 10:06 AM | |||
| A. | Approval of MYA 2022-2023 Master Plan for English Learners | Vote | Bill Dobson | 5 m | |
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It is recommended the Board approve the MYA 2022-2023 Master Plan for English Learners.
Fiscal Impact: $ 0.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Personnel Services | 10:11 AM | |||
| A. | Approval of 2022-23 Motivated Youth Academy Board of Directors and Interim Director Goals | Vote | Kurt Madden | 5 m | |
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It is recommended the Board approve the Motivated Youth Academy Board of Directors and Interim Director goals as presented during the study session which was held on September 8, 2022.
Fiscal Impact: $0.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approve 2022-23 Interim Director Evaluation Process, Timeline, Evaluators, Evaluation Pay, and Evaluation Template | Vote | Kurt Madden | 5 m | |
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It is recommended that the Board approve the Interim Director evaluation process that was held during the study session on September 8, 2022. which includes the following:
1. Evaluation Timellne 2. Evaluation Template 3. Evaluator Selection 4. Evaluator Compensation
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| XIV. | Calendar | ||||
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The next scheduled meeting will be held virtually on October 13, 2022. |
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| XV. | Comments | 10:21 AM | |||
| A. | Board Comments | Discuss | Bill Hall | 5 m | |
| B. | CEO Comments | Discuss | Kurt Madden | 5 m | |
| XVI. | Closing Items | 10:31 AM | |||
| A. | Adjourn Meeting | Vote | |||
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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