Elaine was not able to attend.  She will review the monthly financials in August.  Lisa sent the financials to the board.

Road to Success is summer enrichment.  They are also the after school provider which TNAACS pays 40% of the cost.

Summer school is 8-1 M-TH and use Lavinia curriculum and from 1:30 - 4:00 Road to Success runs an enrichment program and all day on Friday, including trips.  Last Friday's trip was cancelled and so they will go to Dave and Buster's instead.

Stephanie, who runs summer school, will become part of TNAACS staff.  The funding includes a site director, group leaders, and a site supervisor who visits.  The cost was $62,000 for salary and benefits, supplies, trips.  This program provides a "fun" element to the summer. The funding comes from a Bloomberg grant so no funding is needed from TNAACS.  Colleen asked about insurance and Lisa explained that the TNAACS regular insurance covers this program being in the building. Lisa explained that there was additional paperwork (ie liability) that parents needed to complete. 

Lisa explained that most of the counselors who work with the students in the summer, are people who are with them during the school year.  Lisa explained that Road to Success does a lot of training with their counselors and they are mostly college students vs. high school students.

Motion made by Cristy to approve 2023 - 24 Road to Success program.  Fleur seconded the motion.  It was passed unanimously.

Lisa presented data based on raw scores from 2023 ELA and Math data. Lisa explained the report and that it is the first exam based on the Next Generation Standards.  Lisa based her analysis based on last year's raw scores and compared TNAACS to last year and to the city.

It allows the school to look at each standard the grades did well/needs support in.

Lisa explained how the report is organized. TNAACS in Reading and Writing scored very close to the city.  In all 3 grades, there was improvement vs. city.  Lisa also highlighted the cohort to cohort scores which showed gains, especially in Math which is very good news.

Colleen asked about the pacing calendar and Lisa stated that the pacing calendar will be looked at with the new staff developer to insure that the topics needed for the test are covered before the test.

Based on the raw scores and the iReady data, it seems that there will be an increase in Math scores this year for TNAACS.

Lisa discussed ELA and stated that she does not think there will be as great an increase in ELA scores. One area that needs support is Writing from Sources in Grade 4.

Lisa spoke to the top 3 and bottom 3 questions and expressed how Amplify has supported vocabulary acquisition but not necessarily Writing from Sources.

Lisa will be sharing this with the DTL's and how this and other sources of data will be used to come up with coaching plans with individual teachers.  There will also be support from Paloma in Math.  

Lisa explained that the Annual Report is a NYSED requirement.  She showed information that is required such as initial charter, key design elements, growth goals, state exam data, board member list, financial disclosure forms, staff roster, enrollment and retention efforts, organizational chart, fte - to see if the school is in compliance with certified teachers and number of school days, and hours of instruction.

When Lisa completes this, it will be signed.  It is due August 1st.  Lisa stated that it will be on TNAACS website when it is available.

Cristy updated Lisa and presented how the committee wants to insure that the Professional Development from Lavinia builds capacity and that we document structures are in place.  One thing we want to be aware of is to not allow the PD to not be a focus when the Staff Developer leaves the building which often happens in school.

We want to make sure that there is documentation of the process, the coaching, and the data.

Lisa added that the DTL's are leadership positions and there needs to be an understanding that some of the activities may take place outside of the normal school hours.  At this level, there may be a once month obligation to meet outside of the school hours.

Lisa and Colleen spoke about the need for a reset for the expectations of leadership including summers, after school, committee work.  This should be made clear and put into the handbook/documented.

Colleen explained several motions that needed to be addressed.

These policies were reviewed by the governance committee and they are recommending that the board approves the following policies:

Colleen shared the documents with the board.

Student Discipline - Cristy made a motion to approve, Fleur seconded, unanimously passed.
Conflict of Interest - Beth made a motion to approve, Cristy seconded, unanimously passed.
Foil Policy - Fleur made a motion to approve, Beth seconded, unanimously passed.

By laws and Code of Ethics - Cristy made a motion to approve, Fleur seconded, unanimously passed.

Colleen also discussed the board retreat plan. There was a discussion about the key design changes and what needs to be revised.  Enrollment modification is also going to be requested to be changed.

Colleen asked when we wanted to do this retreat and whether or not it should be in person or a hybrid.  A survey will be sent out to see when the best dates for this would be.

An onboarding process for board members and succession plan for board members. Also, recruiting more board members.

Colleen sent out the spreadsheet with board/committee goals and asked that committee members update the spreadsheet with dates and links to document that these goals were achieved or modified.

Lisa updated the board about Brooklyn Philanthropies who funded Eagles Summer Blast. There are 75 students in the program.  Recruitment and attendance is a problem overall and next year need to anticipate 10-15% attrition.

Grade 1 - 24, 84% attendance

Grade 2 - 13, 55% attendance

Grade 3 - 85% attendance

Grade 4 - 99% attendance

Grade 5 - 20 students, 98-100% attendance

Phone calls are made to find out why students are absent and in some cases the calls have worked to improve attendance.  This attendance is better this year than last year.  Teachers have reported that the Lavinia curriculum in Math aligns to CGI.  The consultant from Lavinia is going to observe the teachers who are teaching summer school as an entree into the school before she begins working with the teachers during the school year.