Prior to the Vote, Mr. Wood and Mrs. Ilyas, discussed the 2nd Interim Financial Report, with highlights as follows:

* 2nd Interim is comprised of both Item A. and Item B. here.

* Balance Sheet shows our assets and liabilities, net position (fixed assets, $6.2M, e.g., owning a building).

* Report to SELPA (sp. ed. monies on State and Fed. expected and projected to be spent).

* Special Ed. $2.738.239 encroachment on Gen. Fund in order to run entire Sp. Ed. program; Mr. Wood explained that encroachment is actually a good thing in that if there is no excess spending on Special Education there would be no reason for us to receive extra monies from the CA or Fed.; (first layer from sp. ed. funding and then encroachment from funding from other sources; Mr. Wood noted that Funding may decrease 10-15% 

* Mrs. Ilyas reviewed the Timeline for Adopted Budget 2022-2023

* 2nd Interim projections where we think we're going to end up

* $4.2 Million (corrected link/materials included prior to the meeting)

Projected LCFF update as of today:

$40M projected based on current ADA; State calls it a hold harmless number; COVID relief and enrollment loss; Feb. LCFF is most current information as of today;

* Federal Revenue is the next section/line: 

* $4.2M Fed. revenue; remaining flat from where we thought it would be at 1st interim.

* $5.470,540 (an increase that reflects 2 new block grants received (learning recovery & arts/music); must be spent by 2026 for Arts and Music and 2028 for learning recovery;

* $55M Total Projected Revenue (itemized restricted and unrestricted)

Expenses:

* Certificated Salaries $17.9M based on data

* Classified Salaries stayed the mostly same

* Employee benefits projected increased slightly

* Books and Supplies projected decrease; 

* Services line increased; up to $10M due to uptick in field trips and increased demand for substitute teachers (Almost doubled); teachers on various leaves of absence are a contributing factor;

Ms. Malconian asked if we ever did a cost comparison between sub. rates, to which Mr. Wood invited Dr. Lowry to make a comment on the matter.

Dr. Lowry noted that at the beginning of the last (21-22) academic year, we entered into a services agreement with Scoot Education to provide substitute teachers and we continued to contract with Kelly Education;  he noted that at the beginning of this year (22-23) we entered into a modified services agreement with Scoot Education wherein a small group of Scoot's substitute teachers are assigned and dedicated to the ECRCHS campus; Dr. Lowry noted that this dedicated group of teachers is referred to by Scoot as a "Sub. Bubble," and it is to ensure continuity of dedicated subs.; Dr. Lowry noted that ECRCHS and Kelly no longer have a business relationship, which Mr. Wood affirmed and attributed to billing issues; 

Dr. Lowry noted that he had received a couple of complaints and/or inquiries from ECRCHS teachers and from two substitute teachers who came into the HR Office to ask why the school was not paying them at the previously available and higher Kelly substitute rate, to which Dr. Lowry noted that ECRCHS no longer had a partnership with Kelly Education;  Mr. Hussey added that Scoot pays a higher long-term rate than did Kelly; Ms. Malconian noted that the question that they are getting is that we are unable to attract good quality substitutes because we are not paying them enough, to which Dr. Lowry noted that that may be a common challenge amongst other local schools who contract out for substitute teachers; he noted that the substitute teacher pool of talent is based on who the substitute teacher company hires; Dr. Lowry noted that we all want high-quality substitutes and that we can make requests for specific teachers if/as desired;  absence rates, pay rates, COVID, Other Leaves, and similar needs at other local schools are factors that have impacted the quality of substitute teachers at ECRCHS; 

Mr. Wood added that Kelly was not a good partner; it was hard to pay them; but it was also hard to get subs. from Kelly and we reached out to Scoot because Kelly could not meet our needs; Mr. Wood added that for a little more cost, we have a dedicated sub. bubble that is essentially hand-picked for quality and continuity, which is an advantage for us as well. 

Mrs. Malconian asked if we have any control over what Scoot pays it's subs, to which Mr. Wood replied, "not over individuals," while noting that we can request specific subs.  Scoot has their own business needs; 

Mrs. Ramirez noted that these subs. know what rate they are going to be paid from Scoot going into the job, to which Mr. Wood, Mr. Hussey, and   Dr. Lowry affirmed. 

After further discussion on sub. rates and complaints received by Ms. Malconian and the Board, Mr. Hussey asked Dr. Lowry to research the  short and long-term rates paid by LAUSD, Scoot, and Kelly education and to provide the information to the committee/administration.

Ms. Malconian asked that this item be added as a discussion item on next month's (April Finance and Investment Committee Meeting).

Mrs. Ilyas continued:

Our depreciation $359K

Ending Balanced projected $4.2M (2.3M of that ending balance is restricted; Approximately $2M ending balance

Next Page is in-house line by line detail (subs. and field trips)

2nd Interim Report page State Report Page reviewed - Official level of revenues/expenses; as reported in their format;

Prior to the vote, Mr. Wood and Mrs. Ilyas reviewed the February, 2023, Check Registers.

Ms. Malconian asked what are "cart services" to which Mr. Wood replied flat bed golf carts for custodial crew use. 

Michael Robinson $18K for guest speaking services;  ESSER Funds to be used.

Prior to the vote, Mrs. Ilyas presented the February, 2023, Credit Card Charges.

Of note are the number of student-related travel/field trips for various athletic and academic-related travel.

Prior to the vote, Mr. Guinto provided an overview of the proposed purchase of 2023-2024 Incoming Freshmen Devices.

* Each January, we order devices for incoming freshmen;

* 1000 devices; put it out to bid;

* We applied for ECF funding (Federal/E-rate-type program)

* Going through the process of getting reimbursed

Costs, Device Description/Specifications:

Gen. 3 - same laptop as current freshmen; $400 per device

Gen. 4 - $20 more per laptop; $420 per device 

performance similar; Gen. 3 and Gen. 4 difference is a different processor; we're opting for Gen. 3 as are similar in usability

Total $504.29 in order to utilize the $420 per unit we'd have to bundle the device with the accidental insurance/warranty; 

Mr. Wood noted that this is from next year's budget; we might see a prorated amount on the original 1000 units; 

We have CARES money to fund devices

Mr. Guinto noted that significantly more applicants during the third round this time around; FRP 60% takes priority over our FRP of 30%;

Mr. Wood expressed confidence in that E-Rate and CARES Act funds will be able to fund the purchase.

Mr. Wood noted that we need to ensure that the quote is still active as the expiration of the quote was the previous day, to which Mr. Guinto said he would follow-up to confirm the quote as still valid. 

Prior to the Vote, Mr. Delgado, discussed the proposed design plans, quotes for Gymnasium Facilities Upgrade, as included in the materials.

Prior to the Vote, Mr. Delgado, discussed the proposed design plans, quotes for Cafeteria Facilities Upgrade, as included in the materials.

Mr. Wood noted that we need to itemize costs, Cafeteria-related, and other facilities-related. 

Prior to the Vote, Mr. Wood presented the proposed 2023-2024 Food Service Contract with Chartwells, with highlights as follows:

* Mr. Wood noted that he supports proposal given the 5.4% CPI increase as compared with 8+%

* Mr. Wood noted that CDE needs approval by the board within 10 days (new rates)