Ms. Davis reviewed the updated organizational chart in detail.  

Question from Board member Coriya on point of clarification on HR Director position to which Ms. Davis confirmed this does not report through the middle school AP as appears on the chart.

FT AP role classification--Ms. Davis brought forth a recommendation to reclassify the approved 40% part-time AP position into a full time AP position.  If approved, the position would be posted with a candidate recommendation for hire at the August 5th board meeting.

Interim Executive Assistant--Ms. Davis brought forth a recommendation to appoint an interim Executive Assistant to support the interim Executive Director during the transitional phase.

Reclassification of Interim Director of Finance/HR position--Ms. Davis brought forth a recommendation to move forward with hiring Ms. Katie Smith as the permanent Director of Finance/HR based on her exceptional expertise and extensive experience in human resources management.

Updated chart provided by Ms. Davis and presented in board meeting:

 Interim Org Chart 2024-25(updated 7.7).docx

The certificate of occupancy is expected to be received by July 10th for the new space.  Walk-through #1 was completed today, July 8th where cosmetic concerns were identified to be addressed, there are 30 days given to address concerns identified.  Participants in the walk-through were Mrs. L McDonald, Len and the builders.  The temporary fencing is set to be removed from the parking lot and a second walk-through date has yet to be determined.  It was suggested by a Governing Board Member that more administrators be involved in the next walk-through.  Mrs. L McDonald reported renovations are on track and coming in under budget to date.

Report from Mrs. L McDonald--I-Ready will be new curriculum used for math and the I-Ready universal screener will be used for math, reading, and dyslexia.  Continuing with EL education modules for K-8.  Science -GA frameworks and supplemental materials.  Social studies (middle school only) will use Gallopades and supplemental materials.

Chart presented indicated 818 students currently enrolled for the 2024-2025 school year with 303 on the open enrollment wait list and 16 on the sibling wait list as of July 2024. 

Bamboo Engagement Letter shared by Mrs. L McDonald who confirmed this is the same vendor (auditor)  that has been used in the past for audit services.  

In response to the question on the goals of audit preparation to address know gaps as a result of staffing transition, Mrs. L McDonald stated there is a checklist for the Interim ED to reference for the 20% of the process that falls outside of the 80% of responsibility for the audit which is with the contracted CFO team.

Mrs. L McDonald shared the following job descriptions were updated as part of audit preparation and in conjunction with the org chart evaluation:

Student Services Coordinator/Registrar (removed health monitor responsibilities)

Receptionist/School Information Support (removed health monitor responsibilities

Library/Media Clerk--point of clarification, this is a separate position from the existing Media Specialist

Mrs. L McDonald clarified none of these positions are new, they are just updated job descriptions

Mrs. L McDonald shared parent portion is completed and administrators would like to add AP review and feedback before sharing results with the Governing Board.  Full results will be shared in the next meeting.

Discussion regarding Board Bash where the purpose is to both fundraise and engage directly with the families of Brighten as a Board separate from the PTO to help clarify the distinction between the two. Last year was an inagural event held on the third Friday following the start of the school year.  Offer to include Mrs. Davis in this year's event as a get-to-know opportunity.

Next steps are to propose dates, times and general layout for a Board vote in the July 22nd meeting.

Board Treasurer reviewed the April financials snapshot covering both year-to-date and month-to-date numbers in detail.  12 month cash on hand equates to 149 days affirming the school remains in good financial standing and within compliance. The current version of the amended budget reflect a reduction in surplus.  Additional evaluation of allocations to take place following the approval of updated staffing structure.  

Board Members affirmed there is nothing to report at this time.

2023-2024 Governing Board members successfully completed all required training hours by the June 30th deadline.

All 2024-2025 Governing Board members have been added to BoardOnTrack.  Next steps will be to schedule system navigation/usage training and set a date and time for the whole board training.  Updated committee structures will be added to the BOT system for members to select areas of interest.

Mrs. Bemus indicated there is nothing to report at this time.

Ms. Smith shared currently in search of one additional 3rd grade teacher following the change in a new hire (personal reason not related to Brighten).  Also seeking to fill two paraprofessional positions as the result of a contract release in June and an internal transition.  

No changes to vote to approve at this time.

New 2024-2025 board members to confirm school email access with Vice Chair by this Friday July 12th for engagement with BOT training and communications.

Open house currently scheduled for July 30th with time TBD.  

No submissions for public participation (policy B17 E1) forms received for July 8th meeting.

Warm welcome to Mrs. Davis and all of the newly Governing Board members!