Liberty Charter Academy
Minutes
Board Meeting
Date and Time
Thursday February 20, 2025 at 6:00 PM
Location
Virtual
Directors Present
A. Miller (remote), D. MacColl (remote), D. Williams (remote), J. O'Day (remote), M. Schneider (remote)
Directors Absent
V. Jones
Guests Present
D. English (remote), M. Sauer (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Reading of the Mission Statement
D.
Approve Agenda
No Discussion
| Roll Call | |
|---|---|
| D. MacColl |
Aye
|
| A. Miller |
Aye
|
| V. Jones |
Absent
|
| M. Schneider |
Aye
|
| D. Williams |
Aye
|
| J. O'Day |
Aye
|
E.
Approve Minutes
F.
Approve Minutes 1/22/25
II. Principal's Report
A.
Principal's Report
MC Sauer presented the principal's report.
III. Ready to Open
A.
Instructional Policies
J O'Day pointed out a mistake in the grading that MC Sauer will fix.
B.
Participation in State Retirement Plan
C.
Participation in State Health Plan
D.
Approval of Audit Firm
E.
Evaluation Tools
F.
Student and Parent Handbook
The board discussed various sections of the handbook including the uniform and electronic device sections. D MacColl pointed out a mistake that MC Sauer will fix. D MacColl suggested that the school look into adopting the NCHSAA concussion protocol. MC Sauer said that they would explore that. He also suggested developing a Parent Code of Conduct. MC Sauer will bring back a draft later in the spring.
G.
Records Retention Policy
H.
Student Records Policy
I.
Test Security Policy
J.
Lunch Services Policy
K.
Employment Contract
D Williams thought the requirement to get approval for volunteering seemed too broad. J O'Day said that he understood the provision and liked that the school can determine what is appropriate. It was agreed that it would be revised to read "substantial volunteer position."
IV. Finance
A.
Financial Reports
MC Sauer presented the January financial report.
B.
Discussion and Approval of 2025-2026 and 3 Year Budgets
The board discussed the three Year 1 budgets. MC Sauer explained that each budget was for a different ADM depending on the enrolled students at the time. She explained that this will help prevent over hiring and over spending before the actual enrollments materialize. She said that she would start with the lower 464 budget to be conservative.
The board discussed the budgets. MC Sauer explained that Year 4 and Year 5 budgets looked the same because the ADM will be the same so the revenue is budgeted the same. In actuality something will probably change to allow raises from Year 4 to Year 5.
C.
Break-even Budget
MC Sauer explained that the Break-even number is so low because the payments on the bond do not start until March of the first year.
D.
Move Accounts to First Bank
MC Sauer explained that a requirement of the bond is a Deposit Account Control Agreement (DACA) and that the school's current bank does not have those. The school will need to change banks to proceed with the bond funding.
E.
Amendment to the Management Agreement
MC Sauer explained that the board's attorney suggested some changes to some wording in the Management Agreement with ATA for the bond. ATA does not object but the amendment has not been completed yet, so MC Sauer will bring it to the next meeting.
D MacColl read the mission statement.