Download minutes PDF Minutes Approved

New Heights Charter School Board of Trustees

Minutes

June Board Meeting

Date and Time

Tuesday June 27, 2023 at 5:00 PM

Location

1105 W Chestnut St

Brockton, MA 02301

OR 

Zoom

New Heights Board of Trustees

June 27th, 2023

Starting Time: 5:00pm

Location: 1105 W Chestnut Street 

Brockton, MA 02301

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ZOOM Meeting:

Description:

https://us02web.zoom.us/j/8981912806?pwd=WHJ2dE1sTHNYVlVmNUsvTkxEaW1JZz09


 

Trustees Present

D. Sauvignon (remote), G. Phillips, J. Charnel (remote), N. Christ (remote), S. Bernard, S. Jackson (remote), V. Marturano

Trustees Absent

G. Bengen, M. Sullivan

Trustees who arrived after the meeting opened

S. Bernard

Ex Officio Members Present

O. Walker

Non Voting Members Present

O. Walker

Guests Present

J. Geier (remote), J. Vega (remote), K. Kendrick, M. Fernandes, M. Tracey (remote), S. Graham (remote), W. Libby (remote)

I. Opening Items

A.

Call the Meeting to Order

G. Phillips called a meeting of the board of trustees of New Heights Charter School Board of Trustees to order on Tuesday Jun 27, 2023 at 5:05 PM.

B.

Approved Board Members List

C.

Roll Call

D.

Reading and Approval of Minutes

N. Christ made a motion to approve the minutes from May Board Meeting on 05-30-23.
J. Charnel seconded the motion.
The board VOTED unanimously to approve the motion.

II. Executive Director's Report

A.

Enrollment/Lottery Report

  • 720 enrolled at the end of the school year
  • Have accepted 134 students for next year, have 424 students on the waitlist for next school year
  • When do students have to accept the acceptance? 
    • They have 3 days to accept or decline
  • Do we over enroll knowing some won't accept? 
    • Yes, have some families who go through the enrollment process and don't come at the beginning of the year. 

B.

June Events Recap

  • Kandice Sumner presented a recap of June events
    • Senior BBQ
    • Senior Awards
    • Dream Big Field Trip
    • Commencement
    • Brockton Community Access Field Trip
    • Queens Breakfast
    • Multicultural Night
    • New Student Acceptance Day
    • 10th Grade DC Trip
    • MLL/Math Scholar Success Showcase
S. Bernard arrived at 5:07 PM.

III. Old Business

A.

FY24 Org Chart

  • Will presented the Org Chart for FY24
  • What does "District" mean? 
    • Non-student facing members, day to day responsibilities don't interact with students.
  • Are they at the 1105 W. Chestnut location?
    • For the most part, Maria will have an office at the school
  • How many staff are in the organization?
    • We have 131 staff, includes some part time roles
    • What was it last year? 
      • We had 135
    • Do you anticipate a need in coming years for more staff or will we cut staff? 
      • Difficult to forecast based on surrounding city budgets but anticipate being level staffed. 
  • Are we comfortable that we're not overstaffed? 
    • Based on student needs, believe we are appropriately staffed. Could be understaffed in certain areas but have a plan to cover these
  • Is there someone who is evaluating all employees and their time? 
    • Yes. It is not possible for someone to not be in without everyone being notified immediately that someone is not in. 
  • Are we comfortable that issues can be identified before they become a bigger issue? 
    • OW - I've had the opportunity over the past few months to have conversations with every staff member. Helped to discover where discontent may have been and are working with full leadership to fix those issues. 
J. Charnel made a motion to Accept FY24 Org Chart.
N. Christ seconded the motion.
The board VOTED unanimously to approve the motion.

IV. New Business

A.

Annual Report

  • Jess presented the Annual Report and the reasoning behind writing it
N. Christ made a motion to accept Annual Report with the understanding that minor edits can be made for data and chairperson's report.
V. Marturano seconded the motion.
The board VOTED unanimously to approve the motion.

B.

HS Dress Code

N. Christ made a motion to Remove uniform requirement for High School students.
J. Charnel seconded the motion.
The board VOTED unanimously to approve the motion.

V. Academic Excellence Committee

A.

Report

VI. Finance Committee

A.

YTD Finances

  • No material change, everything is inline through May and the June numbers will come in August. Expect to end the year in the black and be a bit more positive than what is reflected now. Still waiting for final numbers to come but is close to the original forecast. 
  • Where does the money go when there's a surplus? 
    • Goes into cash reserves. 
    • Can we carry the surplus into the following year? 
      • Because it's state and federal dollars you are supposed to spend the money. Can't roll the money into the next year's budget.
V. Marturano made a motion to adopt finance report as presented.
S. Bernard seconded the motion.
The board VOTED unanimously to approve the motion.

VII. Governance Committee

A.

Board Retreat

  • Board retreat will happen on Tuesday, August 22nd 10am-3pm at 1105 W Chestnut St
    • Agenda will come but will spend a lot of time around school organization/structure, role of the board and expectations
    • Expectation is that all board members are in attendance
N. Christ made a motion to accept Governance report as presented.
S. Bernard seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Closing Items

A.

Adjourn Meeting

N. Christ made a motion to adjourn.
J. Charnel seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:42 PM.

Respectfully Submitted,
G. Phillips
Documents used during the meeting
  • Org Chart Narrative (1).pdf
  • FY24 Proposed Org Charts (2).pdf
  • NHCSB 2022_23 Annual Report FINAL.docx.pdf