Great Oaks Charter School - Bridgeport
Minutes
GOBPT October Finance Meeting
Date and Time
Wednesday October 9, 2024 at 5:00 PM
Location
375 Howard Ave.
Bridgeport, CT 06605
Committee Members Present
Bea Bagley, Bob Carlson, Corey Sneed (remote), Daniel Luciano, David Zieff
Committee Members Absent
Eva Vega
Guests Present
Benjamin Chan, Farah Martin, John Scalice, Latoya Hubbard
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Last Month's Meeting Minutes
II. Administrative / Financial Overview
A.
Current Cash Position
III. Additional Items
A.
New Vendors
- CFO, presented Hyatt Shelton for Credit Card use to house a fellow.
L. Hubbard states the dishwasher needs to be repaired. L. Hubbard was able to get three different quotes.
Speedy Appliance Repair of Fairfield
Jack's Bridgeport Appliance Repair
Gary's East Coast Service- they are familiar with the equipment in the kitchen
None of them would be able to give a quote until they come out and see the machine.
Gary's East Coast Service is under Emergency will be ratified since the Health Department is involved.
Chromebook Insurance- no out of pocket expenses. Company is School Device Coverage- RFP process and decide to go with this vendor.
The school would like to renew Vancord contract for a two year term of $81,900. CTS
the quote was higher. CTW's quote was under budget but the biggest concern was that there is no significant amount of staff to do service in the area.
The school would also like to renew the contract for SMG which is our janitorial services. The quote is $23,967.12 a month with 6 staff members. We engaged another company DBS, came in at $23,624.42 a month. We also got a quote Systems for Facilities Management and were not able to send us the amount of staff that we need right now.
- This is a one year contract with SMG but we can move at any time.
B.
Updates
No new updates.
CFO went over Current cash position.
Credit Card balance- all expenses through September are paid.
Dashboard:
We got 166,750 from Barr Grant up front.
All the red in our dashboard summary expenses are things that are due to the school but not awarded yet. These are potential shortfalls. C. Sneed asked for notes on the delta section of the dashboard going forward.
C. Sneed states he spoke to Ben Chan, CFO, and would like to propose at some point, looking at moving our fiscal year from July 1 to August 1. The reason being is that we have staff starting August 1st. B. Carlson asked if this would impact funding sources and state regulations and the audit. C. Sneed states we would definitely have to find out and make the appropriate decision.