B. Chan went over current cash position for the school.

Current Cash Position 

Checking: $898,193

Food Service: $12,293

Reserve: $14,093 

Total: $924,579

The credit card balance is $2,970.

B. Chan went over the dashboard for January.

Currently we are waiting on a SpEd Receivable in the amount of $297,000. We should be getting a payment within two weeks.

Barr Grant Funds from Foundation are being worked on by J. Scalice and B. Chan to get those funds to the school. 

The school has 2 accounts payable to release: Foundation and Supply vendor. 

Since we are currently working on budgeting for FY 25 we are looking how much we are currently spending on staff, professionals/contracts, School Ops, Facilities as a whole and where we are getting funding for what buckets in the school. 

D. Zieff is working on fundraising as well. D. Zieff reminded J. Scalice, L. Hubbard and B. Chan to get together and organize how the team will work on grants and how we will work on finding funds. 

B. Chan is working on getting on Trident regarding the 990.  

B. Chan reports the school is working on budgeting for FY25. 

We have been tracking cashflow more careful and we have a great system in place that everyone is utilizing. 

• This includes reorder tracking which includes lower prices. 
• We are also focusing on energy bills and conservation efforts. We are having discussions with Gary and the Nupower team as well as working with M. Little, Operations Manager,  and L. Hubbard, COO to work on getting quotes on how to get a meter to read how much we use and how we can continue to lower our costs. 

B. Chan discussed the state needs GOBPT to do a reconciliation. Documents are in the documents. C. Sneed will work with B. Chan. This needs to be reviewed and presented at the board meeting. 

D. Zieff asked if he's concerned about taking responsibility for something that you don't have the time to look over. C Sneed states that the state asked in the past to take part of the reconciliation process. C. Sneed states he previously did not have time for that. B. Chan states oversight by sign off works. B. Chan states he believes the state wants someone to oversee what the school is doing. Now, the state requires that the board treasurer should review the reconciliation and sign off on it and making this into policy. C. Sneed states that he is not comfortable with signing off on things If things are not in order because because he is not doing things here at the school with us.  

• D. Zieff asked if having B. Chan sign off on it first then C. Sneed would be better. C. Sneed did say he will review this with his compliance supervisor. 

J. Scalice also said that one of the options is a template policy of what they are looking for. The other thing is looking and exploring the option of Board Designee. Board Treasurer or Board Designee. With the understanding that there are monthly check ins, and reviewing of dashboards. The Board Designee is the CFO.

J. Scalice is working on new grants and new funding via Barr Foundation. This will also lead to more financial assistance from other grantors and agencies looking at the school and how they can assist and make an impact.

No new vendor approvals