Rocky Mount Prep

Minutes

Monthly Board Meeting

September 2024

Date and Time

Monday September 9, 2024 at 5:30 PM

Location

Secondary Media Center

Directors Present

C. Davis, J. Kitchin, K. Gravely, S. Parker

Directors Absent

M. Latham

Guests Present

C. Bell, C. Moore, D. Witherspoon, H. Collins, J. Hines, J. Wallace, L. Glass, L. Huelsing, S. Gardner, T. Dawes, W. Artis, W. Etheridge, Y. Phillips

I. Board Spotlight

A.

Chance Evans Perserverance Award

The family of Chance Evans arrived and we were pleased to honor his life and legacy with the Board of Directors and staff present.  His family was presented with a beautiful plaque in his honor.

II. Opening Items

A.

Meet and Greet

B.

Call the Meeting to Order

K. Gravely called a meeting of the board of directors of Rocky Mount Prep to order on Monday Sep 9, 2024 at 6:05 PM.

C.

Prayer/Moment of Reflection

D.

Pledge of Allegiance

III. Approval of Agenda

A.

Approval of Board Retreat Agenda and Minutes

S. Parker made a motion to approve the minutes from Board Retreat 2024 on 07-30-24.
J. Kitchin seconded the motion.
The board VOTED to approve the motion.

IV. Information Items

A.

Financial Report

Looks a little different than we are used to but it is a real time capture of what our finances look like.  Currently we are looking at state revenues, local revenues, child nutrition revenue, federal revenue and other revenues $1,0409,056.52.  We still have outstanding revenue from Edgecombe County in excess of $82,000.  We are unsuccessful in reaching them about the monies.  We will follow the proper protocol to resolve the issue.  

B.

Consultant Updates

Dr. Artis discussed with the board new updates about the CTE program and how we will align with the new state regulations. He also discussed a new grant that we are applying for as it pertains to CTE.  We are the 2nd charter school in the state to apply for the funding.

C.

Campus Updates

Test Scores were discussed with the board.  We increased in our math scores and reading which means we have met growth.  We have identified our weak spots, and we are working to support them.  We have a teacher in every class except two and our Director of Instruction is working with our long term subs to make sure that they can teach the curriculum effectively until we have a permanent teacher.

 

Virtual meeting October 2nd with CSRB to see how we have progressed and what challenges we are facing and the game plan ahead. 

 

D.

Principal Monthly Updates

Our principals spoke with the board about the reports that they have submitted.  We are in the middle of Beginning of Grade testing, and we are on our way with new curriculum.  We are pleased in our progress, and we are off to a great start in the new year. 

 

Avid update - We are using AVID as our system's driver.  We have a school wide focus on AVID principles and focused note taking.  We have 6 elective AVID classes in 6-12th grade.  

E.

Disciplinary Updates

We are leading our scholars in the Prep Way.  We are seeing more disciplinary issues with our new scholars but we are working to get them acclimated.  We are using MVP model (Movement, Volume, and Participation) to decrease disciplinary infractions and hold our scholars to a higher expectation.

F.

College and Career Updates

Dr. Wright is transitioning from the team to pursue other opportunities, and we thank her for her contributions.  She reported to the Board about plans that are in place for the CCA.  We are hopeful to increase secondary education for our scholars and announce that we have an increased number of scholars taking college classes both online and on college campuses. 

G.

Community Outreach Updates

H.

Instructional Updates

Mr. Will Etheridge spoke to the board about the instructional strategies and support that we have in place so that our teachers and students can be successful in the new year

I.

Communications Updates

Casey Moore spoke with the board about the communication updates and asked questions about the length of time minutes should be left on the website.  We are starting a morning news show hosted by high school students.  There are 12 students involved. 

J.

Athletic Updates

Our new Athletic Director Leah Huelsing addressed the board about all of the new things that are happening in the athletic department.  The athletic staff has had training, and they are prepared and ready.  We have a new athletic store.  The Board voted on our school store.  

V. Action Items

A.

Piedmont Contract

C. Davis made a motion to increase the piedmont contract.
J. Kitchin seconded the motion.
The board VOTED to approve the motion.

B.

Approval of Technology Finances

C. Davis made a motion to approve the technology budget.
J. Kitchin seconded the motion.
The board VOTED unanimously to approve the motion.

C.

Approval of New Instructional Coaches (Science & 6-12 Reading)

C. Davis made a motion to Hire new personnel.
J. Kitchin seconded the motion.
The board VOTED unanimously to approve the motion.

D.

The Divvy Card Approval for additional purchases

S. Parker made a motion to approve the Divvy card.
C. Davis seconded the motion.
The board VOTED unanimously to approve the motion.

E.

Approval of New Jaguar Apparel and Sports Stores

J. Kitchin made a motion to to approve the store.
C. Davis seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Closed Session

A.

Closed Session

J. Kitchin made a motion to Go into closed session to discuss personnel matters.
C. Davis seconded the motion.
The board VOTED unanimously to approve the motion.
J. Kitchin made a motion to End closed session.
S. Parker seconded the motion.

voted on new personnel 

The board VOTED unanimously to approve the motion.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:05 PM.

Respectfully Submitted,
S. Parker
Documents used during the meeting
  • 2024_07_30_board_meeting_minutes (1).pdf
  • September Financial Statement.pdf
  • Dr. Artis RMP Board Agenda Item.docx.pdf
  • Glass Sept. Monthly Principal’s Report .pdf
  • Dr. Wallace - High School (September) - RMP's Monthly Principal’s Report .pdf
  • A.V.I.D. - RMP Board Agenda Item.docx.pdf
  • Witherspoon_RMP's Monthly Principal’s Report .docx
  • Witherspoon_ Board Agenda Item.docx
  • College and Career Academy Sept 2024 Board Agenda Items.docx.pdf
  • Etheridge RMP's Monthly Director's Report.docx.pdf
  • Communications - Morning News Show Document.pdf
  • Communications RMP Board Agenda Item Sept. 2024.docx.pdf