Excel Academy (CA)
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday May 8, 2025 at 12:20 PM
Location
Excel Academy Charter School
1 Technology Drive, Ste I-811
Irvine, CA 92618
Zoom Meeting Information:
Dial In: +1 253 205 0468
Meeting ID: 833 0663 2758
URL: https://us06web.zoom.us/j/83306632758
MISSION STATEMENT
Excel Academy will provide a flexible, personalized learning experience where teachers and parents collaborate to provide academic excellence and social and emotional foundations to instill a love for learning in each individual student.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Excel Academy Charter Schools.
Directors Present
L. Alvarado, M. Humphrey, S. Fraire, S. Houle, W. Hall
Directors Absent
None
Guests Present
L. Hansen
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approve/Adopt Agenda
A.
Agenda
III. Approve Minutes
A.
Minutes of the Regular Board Meeting held on March 13, 2025
B.
Minutes of the Special Board Meeting held on March 28, 2025
C.
Minutes of the Board Study Session held on April 10, 2025
IV. Adjourn to Closed Session
A.
The Board will consider and may act on any of the Closed Session matters.
V. Reconvene Regular Meeting
A.
Report out any action taken in closed session.
VI. Consent
A.
Consent - Business/Financial Services
- Check Register - March 2025
- Check Register - April 2025
- Cash Payment Reports- March 2025
- Cash Payment Reports- April 2025
- Approval of Excel Academy Charter Schools Content & Community Provider (CCP) Renewal Documents 2025-26
- Content & Community Provider Application
- Content and Community Provider FAQs
- Ratification of The Association of Personalized Learning Schools & Services (APLUS+) Membership Renewal for 2025-26
B.
Consent - Education Student/Services
- Approval of Excel Academy Handbook for 2025-2026
- Approval of GoGuardian Renewal
- Approval of Presence Learning Renewal
- Approval of Excel Academy Charter School High School Special Event Contract Revisions
C.
Consent - Personnel Services
- Approval of Certificated Personnel Report
- Approval of Classified Personnel Report
- Approval of the 2025-2026 Certificated Work Year Calendars
- Approval of the 2025-2026 Classified Work Year Calendars
- Job Descriptions
D.
Consent Items - Policy Development
Approval of existing board policies revised, reviewed, and eliminated by staff for the 2025-2026 school year.
Board Policies: Revised (Revised with Changes)
The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.
1000 Series - Community Relations
1025 - EA Uniform Complaint Policy
3000 Series - Business/Non-Instructional
3030 - EA Credit Card Use Policy
3135 - EA Gift Acceptance Policy
Board Policies: Reviewed (No Changes)
The following policies are being brought to the Board without changes for annual review.
3000 Series - Business/Non-Instructional
3000 - EA Fiscal Control Policy: Overview
3005 - EA Fiscal Control Policy: Purchasing
3011- EA Fiscal Control Policy: Accounts Payable and Record Keeping
3015 - EA Fiscal Control Policy: Accounts Receivable
3020 - EA Fiscal Control Policy: Expenses
3025 - EA Fiscal Control Policy: Finance and Assets
3100 - EA Content & Community Provider Code of Conduct
3105 - EA Content and Community Provider Risk Management Policy
3110 - EA Content and Community Provider Application and Pre-Approval
3115 - EA Terms & Conditions of the PO
3125 - EA Intraorganizational Loan Policy
VII. Business/Financial Services
A.
Approval of Excel Academy Charter Schools Tax Form 990 Return and California Tax Form 199 Return (Draft) - Year Ended June 30, 2024, as prepared by CliftonLarsonAllen (CLA)
B.
Approval of the Ordering Purchase System (OPS) (Renewal)
C.
Approval of Sage Intacct Accounting Service Contract (Renewal)
D.
Approval of the Stampli Contract (Renewal)
This is item was accidentally skipped over and will be placed on the June Board Meeting agenda.
E.
Approval of Irvine Office Lease with the Irvine Company LLC (Renewal)
VIII. Education Services
A.
Approval of Bright Thinker Service Licenses (Renewal)
B.
Approval of the Tutor.com (Renewal)
C.
Approval of FlexPoint Education Cloud Renewal
IX. Personnel Services
A.
Approval of the Declaration of Need (DON) for Fully Qualified Educators
B.
Approval of 2025-2026 Strategic Staffing Plan & Salary Schedules
X. Policy Development
A.
Approval of New Board Policies
XI. Comments
A.
Board Comments
The Board thanked the team for everything that was put into the Strategic Plan. They thanked the teachers and principals that pour into the students, and doing the right things for them as well. They remarked on the well developed culture of the school--a culture of trust--that's been build by the principals, teachers, HR, office team, etc.
B.
CEO Comments
Heidi thanked the Board and the Principals for being present, Joe and Megan for the strategic plan, and School Counselor Larissa Allen-Jefferson for the impact she's made this year.
The Board voted to approve legal counsel's recommendation for case number 2024120715.