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Excel Academy (CA)

Regular Meeting of the Board of Directors

Published on March 7, 2025 at 4:50 PM PST

Date and Time

Thursday March 13, 2025 at 11:40 AM PDT

Location

Excel Academy Charter School

1 Technology Drive, Ste I-811

Irvine, CA 92618

 

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

 

Teleconference Locations:

16222 Quail Rock Road

Ramona, CA 92065

 

Zoom Meeting Information:

Dial In: +1 669 444 9171

Meeting ID: 862 9191 5672

Link: https://us06web.zoom.us/j/86291915672

MISSION STATEMENT

Excel Academy will provide a flexible, personalized learning experience where teachers and parents collaborate to provide academic excellence and social and emotional foundations to instill a love for learning in each individual student.

 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

  REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Excel Academy Charter Schools.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 11:40 AM
  A. Call the Meeting to Order William Hall 1 m
  B. Record Attendance William Hall 1 m
   

Roll Call:

William Hall, President

Michael Humphrey, Vice President

Steve Fraire, Clerk

Susan Houle, Member

Larry Alvarado, Member

 

  
II. Pledge of Allegiance 11:42 AM
  A. Led by Board President or designee. William Hall 1 m
III. Approve/Adopt Agenda 11:43 AM
  A. Agenda Vote William Hall 1 m
   

It is recommended the Board of Directors adopt as presented, the agenda for the Regular Board meeting of March 13, 2025.

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
IV. Approve Minutes 11:44 AM
  A. Minutes of the Regular Board Meeting held on February 13, 2025 Approve Minutes William Hall 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
    Minutes for Regular Meeting of the Board of Directors on February 13, 2025  
V. Public Comments/Recognition/Reports
 

Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform.  Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President.  Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period.  If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date.


 

  
VI. Adjourn to Closed Session 11:45 AM
  A. The Board will consider and may act on any of the Closed Session matters. Vote William Hall 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
VII. Closed Session 11:46 AM
  A. Closed Session Discuss William Hall 15 m
   

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

               Case No. 2024100529

  
VIII. Reconvene Regular Meeting 12:01 PM
  A. Report out any action taken in closed session. Discuss William Hall 2 m
IX. Correspondence/Proposals/Reports 12:03 PM
  A. School Highlights - Presented by Heidi Gasca, Executive Director/CEO Discuss Heidi Gasca 5 m
     
  B. Family Testimonial - The Kakuda Family Discuss The Kakuda Family 8 m
   

Blake Kakuda - 9th Grade

Craig Kakuda - Parent

 

 

  
X. Consent 12:16 PM
 

Items listed under Consent are considered routine and will be approved/adopted by a single motion.  There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. 

  
  A. Consent - Business/Financial Services
   
  1. Check Register - February 2025
  2. Cash Payments - February 2025
  
     
     
     
     
  B. Consent - Education & Student Services
   

A. Approval of NearPod Contract for the 2024-2025 School Year

B. Approval of the Self-Administration of Medication form for EACS Students

 

  
     
     
  C. Consent - Personnel Services
   
  1. Approval of Certificated Personnel Report
  2. Approval of Classified Personnel Report
  
  D. Consent Items - Policy Development Vote William Hall 1 m
   

Approval of existing board policies revised, reviewed, and eliminated by staff for the 2024-2025 school year. 

 

Board Policies: Revised (With Changes)

The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.

 

6000 Series - Instruction (Revised with Changes)

6010 - EA Independent Study Policy

6015 - EA Comprehensive Sexual Health Education Policy

6025 - EA Section 504 Policy

6035 - EA Mathematics Placement Policy

6040 - EA Local Assessment Policy

6070 - EA Special Education Independent Educational Evaluation Policy

6095 - EA Repeated Courses Policy

6125 - EA TK-12th Grade Report Card Policy

6200 - EA Satisfactory Educational Progress Policy

 

 

Board Policies: Reviewed (No Changes)

The following policies are being brought to the Board without changes for annual review.

 

6000 Series - Instruction (Reviewed with No Changes)

6005 - EA Parent & Family Engagement Policy

6020 - EA Education for Homeless Children and Youth Policy

6030 - EA Education for Foster and Mobile Youth Policy

6050 - EA Virtual Proctoring Policy

6055 - EA Educational Activity Policy

6075 - EA SPED Certificate of Completion Policy

6115 - EA Attendance Policy

 

Board Policies: Eliminated

The following policies are no longer relevant at EACS and have been eliminated.

 

6000 Series - Instruction (Eliminated)

6120 - EA Virtual Meeting Policy

 

 

Items in the consent agenda are considered routine and will be approved/adopted by a single motion.

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XI. Business/Financial Services 12:17 PM
  A. Approval of the Second Interim Financial Report Vote Joe Sorrera 10 m
   

It is recommended the Board approve the Second Interim Financial Report for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).

 

Fiscal Impact: As indicated by the 2024-25 Financial Reporting Documents Second Interim Report. 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
     
     
     
  B. Approval of Annual Audit Engagement Services between CliftonLarsonAllen (CLA) and Excel Academy Charter Schools Vote Joe Sorrera 5 m
   

It is recommended the Board approve the Annual Audit Engagement Services between CliftonLarsonAllen (CLA) and Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053) for the year ended June 30, 2025.

 

Fiscal Impact: $55,000.00

Warner (#2053): $37,400.00

Helendale (#2073): $17,600.00

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
     
XII. Education Services 12:32 PM
  A. Approval of the Curriculum Associates (iReady Assessment) Agreement (Renewal) Vote Heidi Gasca 5 m
   

It is recommended the Board approve the Curriculum Associates (iReady Assessment) Renewal Agreement for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).

 

Fiscal Impact: $34,930.00

Warner (#2053): $23,752.40

Helendale (#2073): $11,177.60

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XIII. Policy Development 12:37 PM
  A. Approval of New Board Policies Vote Heidi Gasca 5 m
   

It is recommended that the Board approve the proposed policies. 

 

Board Policies: New

 

4000 Series - Personnel

4100 - EA Emoji Use in Staff & Parent Communications Policy

 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XIV. Calendar
 

The next scheduled Board Study Session will be held on April 10, 2025. 

The next scheduled Regular Board Meeting will be held on May 8, 2025. 

  
XV. Comments 12:42 PM
  A. Board Comments 5 m
  B. CEO Comments 5 m
XVI. Closing Items 12:52 PM
  A. Adjourn Meeting Vote William Hall 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Larry Alvarado

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  

FOR MORE INFORMATION

For more information concerning this agenda, contact

 Excel Academy Charter School.