Regular Meeting of the Board of Directors Agenda

December 12, 2024, 11:30 AM-1:00 PM

Agenda Packet

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Excel Academy (CA)

Regular Meeting of the Board of Directors

Published on December 6, 2024 at 3:32 PM PST

Date and Time

Thursday December 12, 2024 at 11:30 AM PST

Location

Excel Academy Charter School

1 Technology Drive, Ste I-811

Irvine, CA 92618

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

Zoom Meeting Information:

Dial In: +1 720 707 2699

Meeting ID: 894 8537 6605

URL: https://us06web.zoom.us/j/89485376605

MISSION STATEMENT

Excel Academy will provide flexible, personalized learning through a customized course of study that will educate, motivate, and instill a love of learning in each individual student. Teachers and parents will join together to maintain high expectations and promote academic excellence for all students creating the next generation of leaders.

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Excel Academy Charter Schools.

Agenda

Section Number	Topic Number	Details	Purpose	Presenter	Time
I.	Opening Items				11:30 AM
	A.	Call the Meeting to Order		William Hall	1 m
	B.	Record Attendance		William Hall	1 m
		Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Larry Alvarado, Member
II.	Pledge of Allegiance
III.	Approve/Adopt Agenda				11:32 AM
	A.	Agenda	Vote	William Hall	1 m
		It is recommended the Board of Directors adopt as presented, the agenda for the Regular Board meeting of December 12, 2024. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
IV.	Approve Minutes				11:33 AM
	A.	Approve Minutes	Approve Minutes	William Hall	1 m
		Minutes of the Regular Board Meeting that was held on October 8, 2024. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		Minutes for Regular Meeting of the Board of Directors on October 8, 2024
	B.	Approve Minutes	Approve Minutes	William Hall	1 m
		Minutes of the Board Study Session that was held on November 14, 2024. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		Minutes for Board of Directors Study Session on November 14, 2024
V.	Public Comments/Recognition/Reports
	Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date.
VI.	Adjourn to Closed Session				11:35 AM
	A.	The Board will consider and may act on any of the Closed Session matters.	Vote	William Hall	1 m
		Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
VII.	Closed Session				11:36 AM
	A.	Closed Session	Discuss	William Hall	20 m
		1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Education Code section: 56346(f) Case No.: 2024100529 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Education Code Section 56346) 3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Education Code Section 56346)
VIII.	Correspondence/Proposals/Reports				11:56 AM
	A.	School Highlights - Presented by Heidi Gasca, Executive Director/CEO	Discuss	Heidi Gasca	8 m
		EACS December 2024 Board Update.pdf
	B.	Multi-Tiered System of Supports (MTSS) Presentation - Presented by Tamara Murphy, Intervention Coordinator	Discuss	Tamara Murphy	10 m
		Intervention Board Update 24_25.pdf
IX.	Consent				12:14 PM
	Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately.
	A.	Consent - Business/Financial Services
		Check Register - October 2024 Check Register - November 2024 Cash Payments - October 2024 Cash Payments - November 2024 Approval of DocuSign Contract Renewal
		10.10.24 Semi Monthly Cash Requirement.pdf
		11.26.24 Semi Monthly Cash Requirement.pdf
		11.26.24 Monthly Cash Requirement.pdf
		10.25.24 Semi Monthly Cash Requrement.pdf
		11.08.24 Semi Monthly Cash Requirement Rpt..pdf
		10.25.24 Monthly Cash Requirement.pdf
		DocuSign Renewal.pdf
	B.	Consent - Education Student/Services
		1. Approval of the School-Parent Compact
		School-Parent Compact-INT (1).pdf
		REDLINE School-Parent Compact-INT (1).pdf
	C.	Consent - Personnel Services
		Approval of Certificated Personnel Report Approval of Classified Personnel Report Approval of Job Descriptions
		Director of Education.pdf
		Student Services Coordinator.pdf
	D.	Policy Development	Vote	William Hall	1 m
		Approval of existing board policies revised, reviewed, and eliminated by staff for the 2024-2025 school year. Board Policies: Revised The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures: 1000 Series - Community Relations 1010 - EA Civility Policy 4000 Series - Personnel Services 4020 - EA Background Check Policy 4080 - EA Acceptable Use of Technology Policy 4085 - EA Payroll Withholdings Policy 4110 - EA Pregnancy Disability Leave Policy 4165 - EA Employee Driving Policy 4170/4170E - EA Injury and Illness Prevention Policy 5000 Series - Student Services 5010 - EA Educational Records and Student Information Policy 5050 - EA Academic Integrity Policy Board Policies: Reviewed The following policies are being brought to the Board without changes for annual review. 1000 Series - Community Relations 1010 - EA Civility Policy 1025 - EA Uniform Complaint Policy 1030 - EA Safe Operation of Schools Policy 1035 - EA Access to Public Records Policy 4000 Series - Personnel Services 4000 - EA Concepts & Roles 4010 - EA At-Will Policy 4015 - EA Equal Employment Opportunity Policy 4025 - EA TB Testing Policy 4030 - EA Immigration Compliance Policy 4035 - EA Mandated Reporter - Child Abuse Policy 4040 - EA Corporal Punishment Policy 4045 - EA Professional Boundaries Policy 4050 - EA Whistleblower Policy 4055 - EA Internal Compliant Policy 4060 - EA Unlawful Harassment, Discrimination, Retaliation 4065 - EA Meal and Rest Period Policy 4070 - EA Lactation Accommodation Policy 4075 - EA Drug, Alcohol, Smoke Free Workplace Policy 4090 - EA Cobra Policy 4105 - EA Paid Sick Leave Policy 4115 - EA FMLA Policy 4125 - EA Victims of Crime Policy 4130 - EA Remote Work Policy 4145 - EA Professional Development Reimbursement Policy 4150 - EA Mileage Reimbursement Policy 4160 - EA Children of Teachers Policy Items in the consent agenda are considered routine and will be approved/adopted by a single motion. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		EACS BUS Consent - Board Policies - December 2024.pdf
X.	Business/Financial Services				12:15 PM
	A.	Approval of Facility Use Agreement Between Helendale School District and Excel Academy Charter School	Vote	Heidi Gasca	2 m
		It is recommended the Board of Directors approve the Facility Use Agreement Between Helendale School District and Excel Academy Charter School for Excel Academy Charter School, Helendale (#2073). Fiscal Impact: N/A Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		Excel Facility Use Agreement.pdf
	B.	Approval of CliftonLarsonAllen (CLA) Draft Annual Audit Report - Year Ended June 30, 2024	Vote	Lili Huang	5 m
		It is recommended the Board of Directors approve the CliftonLarsonAllen (CLA) Draft Annual Audit Report for Excel Academy Charter School, Helendale (#2073), Warner (#2053). Fiscal Impact: N/A Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		EACS - Draft Audit report.pdf
	C.	Approval of 2024-2025 EACS First Interim Financial Report	Vote	Joe Sorrera	10 m
		It is recommended the Board approve the 2024-2025 EACS First Interim Financial Report for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053). Fiscal Impact: As indicated by the 2024-25 Financial Reporting Documents First Interim Report Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		WARNER FY24-25 FIB .pdf
		HELENDALE FY24-25 FIB .pdf
		COMBINED BUDGET - FY25 FIB.pdf
		24.12.12 FIB Presentation.pptx (1).pdf
XI.	Education Services				12:32 PM
	A.	Approval of School Plan for Student Achievement (SPSA)	Vote	Jenny Craig	7 m
		It is recommended that the Board approve the School Plan for Student Achievement (SPSA) for Excel Academy Charter School, Helendale (#2073), Warner (#2053). Fiscal Impact: N/A Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		2024_School_Plan_for_Student_Achievement_Excel_Academy_Charter_School_-_Helendale_20241127 FINAL COPY.pdf
		2024_School_Plan_for_Student_Achievement_Excel_Academy_Charter_School_-_Warner_20241127 FINAL COPY.pdf
		EACS SPSA - Board Meeting - December 2024.pdf
XII.	Personnel Services				12:39 PM
	A.	Approval of One-Time 5% Bonus for EACS Staff	Vote	Heidi Gasca & Joe Sorrera	5 m
		It is recommended the Board of Directors approve the One-Time 5% Bonus for EACS Staff for Excel Academy Charter School, Helendale (#2073), Warner (#2053). Fiscal Impact: $560,000 Warner: $369,600 Helendale: $190,400 Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		24.12.12 5% Bonus Presentation.pptx (1).pdf
XIII.	Policy Development				12:44 PM
	A.	Approval of New Board Policies	Vote	Heidi Gasca	5 m
		It is recommended that the Board approve the proposed policies. Board Policies: New 5000 Series - Student Services 5040 - EA Security Network and Workspace Access Policy Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		EACS - 5040 School Network & Workspace Access Policy.pdf
XIV.	Organizational Structure - Annual Meeting of the Board				12:49 PM
	A.	Election of the Excel Academy Charter Schools Board Officer: President	Vote	Heidi Gasca	2 m
		In accordance with the Third Amended Bylaws of Excel Academy Charter Schools, Article VI, Board of Directors, Section 7.02, Election of the Board Officers, it is recommended the Board of Directors conduct the election for the following officer positions: The Board will take action to elect the Board President. Election: Board President: ___________ Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	B.	Election of the Excel Academy Charter Schools Board Officer: Vice President	Vote	Heidi Gasca	2 m
		In accordance with the Third Amended Bylaws of Excel Academy Charter Schools, Article VI, Board of Directors, Section 7.02, Election of the Board Officers, it is recommended the Board of Directors conduct the election for the following officer positions: The Board will take action to elect the Board Vice President. Election: Board Vice President: ______________ Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	C.	Election of the Excel Academy Charter Schools Board Officer: Clerk	Vote	Heidi Gasca	2 m
		In accordance with the Third Amended Bylaws of Excel Academy Charter Schools, Article VI, Board of Directors, Section 7.02, Election of the Board Officers, it is recommended the Board of Directors conduct the election for the following officer positions: The Board will take action to elect the Board Clerk. Election: Board Clerk: ______________ Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	D.	Full Board Action in Lieu of Audit Committee, Fiscal Year 2024-2025	Vote	Heidi Gasca	2 m
		An annual independent financial audit of the books and records of Excel Academy Charter School will be conducted as required by Education Code Sections 47605(c)(5)(I) and 47605(m). It is recommended the Excel Academy Charter Schools Governing Board oversee the selection of an independent auditor and the completion of an annual audit of the school's financial affairs as a full Board. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	E.	Approval of Excel Academy Charter Schools Board of Directors Manual Revisions	Vote	Heidi Gasca	5 m
		It is recommended that the Board approve the Excel Academy Charter Schools Board of Directors Manual Revisions as discussed in the November 14, 2024 Study Session. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
		2024 REDLINE EACS Board of Directors Manual.pdf
		EACS Board of Directors Manual (4).pdf
XV.	Calendar
	The next scheduled Regular Board Meeting will be held both in person and virtually on January 9, 2025.
XVI.	Board Comments
XVII.	CEO Comments
XVIII.	Closing Items				1:02 PM
	A.	Adjourn Meeting	Vote	William Hall	1 m
		Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

FOR MORE INFORMATION

For more information concerning this agenda, contact

Excel Academy Charter School.