Excel Academy (CA)
Regular Meeting of the Board of Directors
Date and Time
Location
Excel Academy Charter School
1 Technology Drive, Ste I-811
Irvine, CA 92618
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
Zoom Meeting Information:
Dial In: +1 669 444 9171 US
Meeting ID: ID: 831 0162 3946
Join URL: https://us06web.zoom.us/j/83101623946
MISSION STATEMENT
Excel Academy will provide flexible, personalized learning through a customized course of study that will educate, motivate, and instill a love of learning in each individual student. Teachers and parents will join together to maintain high expectations and promote academic excellence for all students creating the next generation of leaders.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Excel Academy Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
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| I. | Opening Items | 11:00 AM | |||
| A. | Call the Meeting to Order | William Hall | 1 m | ||
| B. | Record Attendance | William Hall | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Larry Alvarado, Member
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| II. | Pledge of Allegiance | 11:02 AM | |||
| A. | Led by Board President or designee. | William Hall | 1 m | ||
| III. | Approve/Adopt Agenda | 11:03 AM | |||
| A. | Agenda | Vote | William Hall | 1 m | |
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It is recommended the Board of Directors adopt as presented, the agenda for the Regular Board meeting of March 9, 2023.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| IV. | Approve Minutes | 11:04 AM | |||
| A. | Minutes of the Regular Board Meeting held on February 9, 2023 | Approve Minutes | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| V. | Board Governance | 11:05 AM | |||
| A. | Board Calendar | Vote | Heidi Gasca | 5 m | |
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1. Approval of Excel Academy Charter Schools 2023-2024 Board Meeting Calendar
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VI. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the closed session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under Public Comments/Recognition/Reports. |
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| VII. | Adjourn to Closed Session | 11:10 AM | |||
| A. | The Board will consider and may act on any of the Closed Session matters. | Vote | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VIII. | Closed Session | 11:11 AM | |||
| A. | Closed Session | 15 m | |||
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Conference with Legal Counsel - Existing Litigation (Gov. Code Section 54956.9(d)(1))
TR v. The Collaborative Charter Services Organization, et al |
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| IX. | Reconvene Regular Meeting | 11:26 AM | |||
| A. | Report out any action taken in closed session. | Discuss | William Hall | 5 m | |
| X. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date.
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| XI. | Correspondence/Proposals/Reports | 11:31 AM | |||
| A. | School Highlights - Presented by Heidi Gasca, Executive Director/CEO | Discuss | Heidi Gasca | 8 m | |
| XII. | Consent | 11:39 AM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent - Business/Financial Services | ||||
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| B. | Consent - Education Student/Services | ||||
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1. Approval of Personalized Path & Virtual Path Master Agreements (MA) 2023-24 2. Approval of Personalized Path & Virtual Path Acknowledgment of Responsibilities (AOR) 2023-24 3. Approval of Excel Academy Charter Schools Special Event Contract 2022-23 4. Approval of Excel Academy Charter Schools Prom Proposal 5. Approval of Ayres Hotel Contract for Excel Academy Charter Schools CAASPP Testing
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| C. | Consent - Personnel Services | ||||
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| D. | Consent Items - Policy Development | ||||
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Approval of existing board policies revised, reviewed, and eliminated by staff for the 2022-2023 school year.
Board Policies: Revised The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.
3000 Series - Business/Non-Instructional 3115 - EA General Terms and Conditions of the Purchase Order
4000 Series - Personnel Services 4115 - EA FMLA Policy 4150 - EA Mileage Reimbursement Policy
5000 Series - Student Services 5015 - EA Title IX Harassment, Intimidation, Discrimination, and Bullying Policy
6000 Series - Instruction
Board Policies: Reviewed The following policies are being brought to the Board without changes for annual review.
1000 Series - Community Relations 1025 - EA Uniform Complaint Procedures Policy 1035 - EA Access to Public Records Policy
4000 Series - Personnel Services 4000 - EA Concepts and Roles 4010 - EA At-Will Policy 4015 - EA Equal Employment Opportunity Policy 4020 - EA Background Check Policy 4025 - EA TB Testing Policy 4035 - EA Mandated Reporter - Child Abuse Policy 4040 - EA Corporal Punishment Policy 4045 - EA Professional Boundaries Policy 4050 - EA Whistleblower Policy 4055 - EA Internal Complaint Policy 4060 - EA Unlawful Harassment, Discrimination, Retaliation Policy and Complaint Form 4065 - EA Meal and Rest Period Policy 4070 - EA Lactation Accommodation Policy 4075 - EA Drug, Alcohol, Smoke Free Workplace Policy 4080 - EA Acceptable Use of Technology Policy 4085 - EA Payroll Withholdings Policy 4090 - EA COBRA Policy 4105 - EA Paid Sick Leave Policy 4010 - EA Pregnancy Disability Leave Policy 4125 - EA Victims of Crime Policy 4130 - EA Remote Work Policy 4160 - EA Children of Teachers Policy 4165 - EA Employee Driving Policy 4170 - EA Injury Illness Prevention Plan
Board Policies: Eliminated The following are policies that have been eliminated due to no longer being necessary.
4120 - EA Families First Coronavirus Response Act Policy
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| E. | Consent items listed under A through D are considered routine and will be approved/adopted by a single motion. | Vote | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Business/Financial Services | 11:40 AM | |||
| A. | Approval of Second Interim Financial Report | Vote | Joe Sorrera | 10 m | |
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It is recommended the Board approve the Second Interim Financial Report for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: See attached report.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| B. | Approval of Annual Audit Engagement Services between CliftonLarsonAllen (CLA) and Excel Academy Charter Schools | Vote | Joe Sorrera | 5 m | |
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It is recommended the Board approve the Annual Audit Engagement Services between CliftonLarsonAllen (CLA) and Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053) for the year ended June 30, 2023.
Fiscal Impact: $27,880 Warner (#2053): $18,400.80 Helendale (#2073): $9,479.20
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIV. | Education Services | 11:55 AM | |||
| A. | Approval of Curriculum Associates Agreement for i-Ready Assessment for 2023-24 (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Curriculum Associates Renewal Agreement for i-Ready Assessment for 2023-24 for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $33,920 Warner (#2053): $22,2387.20 Helendale (#2073): $11,532.80
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of Parsec Education Service Agreement 2023-24 (Renewal) | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the Parsec Education Service Renewal Agreement 2022-23 for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $14,542.60 Warner (#2053): $9,598.12 Helendale (#2073): $4,944.48
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XV. | Personnel Services | 12:05 PM | |||
| A. | Approval of 2023-2024 Strategic Staffing Plan | Vote | Megan Anderson | 10 m | |
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It is recommended the Board approve the 2023-2024 Strategic Staffing Plan for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of Excel Academy Charter Schools Paycom SPIN Proposal | Vote | Megan Anderson | 8 m | |
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It is recommended the Board approve the Paycom SPIN Proposal for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $34,566.24 Warner (#2053): $22,813.72 Helendale (#2073): $11,752.52
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | Approval of San Diego County Office of Education (SDCOE) Early Education Teacher Development Grant | Vote | Heidi Gasca | 5 m | |
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It is recommended the Board approve the San Diego County Office of Education (SDCOE) Early Education Teacher Development Grant for Excel Academy Charter Schools, Helendale (#2073) and Warner (#2053).
Fiscal Impact: $15,000 from the UPK grant; no cost to the school Warner (#2053): $9,900 Helendale (#2073): $5,100
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XVI. | Calendar | ||||
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The next scheduled Board Study Session will be held on April 6, 2023. The next scheduled Regular Board Meeting will be held on May 11, 2023. |
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| XVII. | Comments | 12:28 PM | |||
| A. | Board Comments | 5 m | |||
| B. | CEO Comments | 5 m | |||
| XVIII. | Closing Items | 12:38 PM | |||
| A. | Adjourn Meeting | Vote | William Hall | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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