Cohort Approach

The committee discussed transitioning to a cohort-based recruitment model rather than onboarding members individually. Benefits include coordinated training, alignment of onboarding timelines, and improved engagement of prospective members.

It was noted that one candidate has completed initial steps in the board member process. The committee discussed potentially inviting the candidate to serve on a committee while awaiting formation of broader cohort.

Academic Expertise Needed

The committee reaffirmed the need to recruit at least two additional board members with academic leadership experience, such as former principals, superintendents, or individuals with expertise in student data analysis and academic performance oversight.

A follow-up action was identified or member, Lovette Curry, regarding outreach efforts to the candidate in waiting

The committee reviewed proposed updates to the Virtual Learning Policy, which would allow up to five planned virtual learning days per school year in alignment with state guidelines. These days may be used for staff in-service while students participate in virtual instruction. 

The policy will be recommended for approval at the February Board meeting.

The committee reviewed a new Social Media Policy required under Georgia law, including provisions related to blocking access to common social media platforms on school devices.

Discussion included:

• Alignment on discipline procedures with the school's mission and values to student growth
• Clarification of staff and student policy discussions
• Confirmation that technology safeguards are in place

The policy will be presented to the full Board for a vote at the February board meeting, following final review.

The committee reviewed a proposed Risk Management Policy establishing baseline insurance requirements, including workers' compensation, commercial liability, umbrella coverage, educators' liability, directors and officers coverage, property, and crime/fidelity insurance. 

The policy will require obtaining updated quotes and maintaining appropriate coverage for operations. The committee discussed setting an effective implementation date of June 30, 2026, subject to financial feasibility considerations.

The policy will be presented to the full Board for a vote at the February board meeting, with a recommended effective date.

The committee reviewed the proposed policy outlining procedures in the event of immigration enforcement activity. Key provisions include:

• Requirement of a valid judicial warrant
• Administrative review prior to granting access
• Preservation of the learning environment
• Immediate notification procedures and legal consultation steps

The policy will be presented to the full Board for a vote at the February board meeting, following final review.

The school exercised its lease renewal option by the required deadline, maintaining the current rate. Legal acknowledgement of receipt was confirmed.

A request for three additional portable units was submitted. The committee noted that this request may require further negotiation. An update is expected at a future Board meeting.

Exploration of Additional Facilities

The committee discussed ongoing conversations regarding:

• Potential co-location with underutilized district facilities
• Engagement with district leadership regarding space availability

The committee acknowledged both opportunities and concerns related to co-location and will continue to evaluate options as additional information becomes available.