The Committee reviewed proposed updates to Section IV of the Board Bylaws to ensure compliance with applicable regulations and best practices. Key updates discussed included: 

• Clarification that Board members may not be employees of The Simple Vue Academy
• Confirmation that the Board shall consist of no fewer than three (3) and no more than eleven (11) members
• Clarification of director terms
• Clarification of the Board Chair's voting role, specifying that the Chair votes only in the event of a tie among remaining Board members

Recommended edits will be incorporated and presented for consideration at the January Board meeting.

The Committee reviewed the Board Recruitment and Onboarding Playbook, which included:

• use of a standardized interest form for all prospective candidates
• review procedures for applications, resumes, and references
• the screening and recommendation process prior to nomination for Board membership
• use of a recruitment and onboarding tracker to monitor candidate progress

The Committee also discussed the importance of auditing the current composition of the Board to assess existing skills and expertise and to identify gaps needed to support the school's priorities. This audit will be used to inform targeted recruitment efforts and future committee alignment. 

No action was taken.

The Committee reviewed the status of SCSC training requirements for current Board members. 

At the time of the meeting, the majority of Board members had registered for the required SCSC training. The Committee noted that a small number of registrations remained outstanding and emphasized the importance of completing registration and training in a timely manner to remain in compliance with Commission requirements.

The Committee Chair will continue to monitor training registration and maintain records accordingly.

The Committee reviewed the proposed bullying policy outlining definitions, reporting requirements, investigation procedures, and consequences, aligned with applicable law and the school's Code of Conduct. 

The Committee also reviewed the bullying-related procedures contained in the Code of Conduct for alignment and clarity. It was noted that implementation of the Code of Conduct procedures falls under the purview of school administration.

The proposed bullying policy is scheduled for consideration and vote at the January Board Meeting.

The Committee reviewed policy options related to the school's parent and community engagement body, including potential structural models and roles.

The Committee reviewed a proposed policy that currently defines the parent body as an advisory group, with no independent decision-making authority over school operations. The policy reflects the current level of parent engagement and may be revisited as the school's needs and capacity evolve.

The proposed PTA policy is scheduled for consideration and vote at the January Board meeting.

The Committee discussed Board insurance requirements, including the need for appropriate coverage such as Directors and Officers (D&O) insurance. Estimated costs and the process for obtaining multiple quotes were reviewed. The Committee noted the importance of aligning insurance coverage with the school's risk management practices and ensuring affordability prior to bringing any recommendations forward for Board consideration.