Under the Canopy School
Minutes
General Board Meeting
Date and Time
Tuesday November 12, 2024 at 6:00 PM
Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.
Authority: Title 25 Oklahoma Statutes, Section 311.A.1.
Directors Present
Allison Irby Vu, Barbara Bartlett, Shan Glandon, Stan Khrapak
Directors Absent
Patrick Boulden
Ex Officio Members Present
Margaritte Arthrell-Knezek
Non Voting Members Present
Margaritte Arthrell-Knezek
Guests Present
Amber Gates, Kris Miller
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. For Vote and/or Approval
A.
Amended Lease Proposal for Park Elementary School building
Shan said she votes yes about the lease proposal amendment but is still concerned about approving the final lease contract.
Barbara wants inspections.
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Allison Irby Vu |
Aye
|
| Barbara Bartlett |
No
|
| Patrick Boulden |
Absent
|
| Stan Khrapak |
Aye
|
B.
Marketing Proposal from Anglin PR firm
Explanation of Anglin's services - Shan asks what is SEO for the website? Appreciation for the inclusion of training about how to SEO.
C.
Approval of Purchase Order Register
Discussion about who these vendors are and the amounts encumbered.
| Roll Call | |
|---|---|
| Patrick Boulden |
Absent
|
| Shan Glandon |
Aye
|
| Stan Khrapak |
Aye
|
| Barbara Bartlett |
Aye
|
| Allison Irby Vu |
Aye
|
III. Reports
A.
Head of School
Enrollment projections are doing great. The event on Nov. 7th at the library was successful, we had over 60 people attending.
Insurance update - looking for the best quote, researching D and O and educator liability policies. Also general liability to do events at Park Elementary building. Prioritize using CSP funds of $24000 on insurance for next year, while spending non CSP funds on this year to the amount of $4000.
Applying for the Seed Fund and New School Venture Grants, she has a meeting with Annie with GKFF on Dec. 11th.
Teacher recruitment - we need Special Education teacher. We cancelled Teacher Taco Night because no RSVPs and it conflicts with B'Nai Emunah parent night.
Board is invited to Teacher Tea.
All are invited to the Lantern Walk tomorrow evening, 6 - 7 pm, at Park Elementary building.
B.
Education Committee
Margaritte appreciates Shan and Amber in the committee. They explored the Strong Readers Act in Oklahoma.
C.
Facility Committee
Showed the renderings from 1 Architecture.
Will seek grant funds for some of the renovations not covered by CSP.
Kitchen - proposal from Salt Food Group, send Margaritte any feedback.
D.
Governance/Legal Committee
Nothing at this time.
E.
Finance Committee
To be discussed in Section VI, Item A.
IV. Discussion
A.
Financial reports and rescinding old reports
Concern for issue of expense reports not matching bank statements. No confidence about the treasurer addressing the issue so it can be corrected. Barbara researched and found misplaced amounts incorrect months, still $7000 unaccounted for. Next treasurer meeting will discuss accountability and how to proceed. Emphasis is on accuracy.
Margaritte will also look into options for a different treasurer.
Discussion of categories and information needed on future financial reports.
B.
Schedule of board meetings in 2025
Board meeting dates discussed and email invites will be sent out.
C.
Board on Track
Board on Track is helpful and has good webinar resources.
V. Closing Items
A.
Adjourn Meeting
- Minutes 10.22.24 - UTC General Meeting.docx
- Anglin 1 Under The Canopy Proposal V4 Pricing.pdf
- PO Register July - Oct. 2024.pdf
- SFG Under the Canopy School -SFG Proposal.pdf
Margaritte - To amend the lease proposal UTCS Board submitted to:
We are the only charter school that is being offered to buy their own building from TPS.
TPS will not provide for an inspection of plumbing and sewer.
TPS has not provided historic inspection records for the building.
What is worst case scenario? If we leave, whatever repairs we invest in stays there.
This vote is for amending the lease draft proposal.
Still concerns expressed for the unknowns about the building.