Under the Canopy School
Minutes
General Board Meeting
Date and Time
Tuesday March 10, 2026 at 6:00 PM
Location
3205 W. 39th Street
Tulsa, OK 74107
Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.
Authority: Title 25 Oklahoma Statutes, Section 311.A.1.
The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.
Directors Present
Janet McKenzie, Shan Glandon, Stan Khrapak
Directors Absent
Taylor Smith
Ex Officio Members Present
Margaritte Arthrell-Knezek
Non Voting Members Present
Margaritte Arthrell-Knezek
Guests Present
Kris Miller, amber.gates@underthecanopy.org
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve minutes - February 10, 2026 Board Meeting
II. For Vote
A.
Vote to approve January Financial Report
Approval of Dec. financials are delayed until next mtg
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Taylor Smith |
Absent
|
B.
Vote to approve Model 1 bus purchase
Two buses $204,000. Insurance $10,000 a year. Two drivers. Price goes up for more drivers. Maintainance $4,000 a year because under warranty. Fuel--33 gal. $100 to fill up. 396 miles. Fencing possibly with barbed wire on top-- For this year put $15,000 in our budget. for maintainance. Add a 1,000 every year. Fencing covered by security grant.
| Roll Call | |
|---|---|
| Taylor Smith |
Absent
|
| Shan Glandon |
Aye
|
| Stan Khrapak |
Aye
|
| Janet McKenzie |
Aye
|
C.
Vote to approve a Special Education FERPA policy
Standard policy
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Taylor Smith |
Absent
|
D.
Vote to approve contract with Partners in Wellness for a special education substitute
Twice a week Wednesday and Thursday for half a day to keep us in compliance. $120 an hour
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Taylor Smith |
Absent
|
| Stan Khrapak |
Aye
|
E.
Vote to approve letter of agreement for new support staff hire
Hire Katie Bruce to work every Monday and Wednesday. Will focus on emotional regulation with students and/or substitute.
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Taylor Smith |
Absent
|
| Stan Khrapak |
Aye
|
F.
Vote to approve amendment of the Employee Handbook
Hourly employees may elect to use PTO to cover scheduled work hours missed due to inclement weather and unexpected school closures.
Up to two (2) unexpected closure days per school year will be paid for hourly employees based on their regularly scheduled hours; any additional closure days will be unpaid unless the employee elects to use PTO or works approved make-up hours. Unexpected school closure includes inclement weather and/or other emergency closures.
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Taylor Smith |
Absent
|
| Janet McKenzie |
Aye
|
III. Reports
A.
Head of School Report
B.
Education Report
Maps scores review.
C.
Operations Report
Researching cleaning services.
Child nutrition going more smoothly.
Hired / non-owned insurance for those running errands for the school.
$87 a linear foot for walls. Walls going floor to ceiling. Approximately $8000 for walls to make 2 classrooms in the north pod.
IV. Discussion
A.
Board Retreat and Trainings
Tentatively May 16, 2026
V. Proposals for Future Agenda Items
A.
meeting cadence--once a month? teacher strategic planning
Meeting cadence---once a month possibly
Teacher strategic planning
Enrollment opened and closed. TPS informs this Friday. Waitlist in every grade.
We are getting our building purchased. We have a donor who is buying our building for us.
NPR show airing on Thursday. NBC national was here all day. Airing next week. Mini documentary. Preparing for big pigeon race fundraiser on April 18. Includes silent auction. Applied for GKFF. Will know how much mid April. Need volunteers at school. Receiving some state SPED funding now. Teacher evals taking place.