Under the Canopy School
Minutes
General Board Meeting
Date and Time
Tuesday November 11, 2025 at 6:00 PM
Location
3205 W. 39th Street
Tulsa, OK. 74107
Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.
Authority: Title 25 Oklahoma Statutes, Section 311.A.1.
The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.
Directors Present
Patrick Boulden, Shan Glandon, Stan Khrapak
Directors Absent
Taylor Smith
Ex Officio Members Present
Margaritte Arthrell-Knezek
Non Voting Members Present
Margaritte Arthrell-Knezek
Guests Present
Kris Miller
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve minutes - October 28, 2025 Board Meeting
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Stan Khrapak |
Aye
|
| Patrick Boulden |
Aye
|
| Taylor Smith |
Absent
|
II. For Vote
A.
Vote on Policy for public comments at UTCS board meetings
Comment form will need to be in the office as well as a digital version such as a google form posted on the website
A UTCS Board email will need to be created.
| Roll Call | |
|---|---|
| Patrick Boulden |
Aye
|
| Taylor Smith |
Absent
|
| Shan Glandon |
Aye
|
| Stan Khrapak |
Aye
|
B.
Vote to approve calendar of board meeting dates for 2026.
February 17th should change to 24th.
Keep 2 meetings a month and cancel meetings if needed.
June 16th Annual Meeting will likely be longer.
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Patrick Boulden |
Aye
|
| Taylor Smith |
Absent
|
| Stan Khrapak |
Aye
|
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Patrick Boulden |
Aye
|
| Taylor Smith |
Absent
|
| Stan Khrapak |
Aye
|
C.
To approve Janet McKenzie to join the board
Janet has been a teacher and a leader in education for 40 years, from working in schools to gubernatorial appointed committees.
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Stan Khrapak |
Aye
|
| Patrick Boulden |
Aye
|
| Taylor Smith |
Absent
|
D.
To approve the position of a Resiliency and Learning Support Coach
This position will support students in a different way than a para professional.
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Patrick Boulden |
Aye
|
| Taylor Smith |
Absent
|
| Stan Khrapak |
Aye
|
E.
Approve contract for Resiliency and Learning Support Coach
| Roll Call | |
|---|---|
| Shan Glandon |
Aye
|
| Taylor Smith |
Absent
|
| Stan Khrapak |
Aye
|
| Patrick Boulden |
Aye
|
Board members thank Stacey for her continued support for the school.
III. Reports
A.
Head of School Report
Verse
Enrollment is strong - 139 students.
New SPED teacher has the experience needed for the role.
More supportive environment for students as well as teachers.
Kindergarten MAP Reading Fluency assessments this week.
Still recruiting for substitutes.
Family Council this Friday, leadership roles to be appointed.
Board training on January 10th, and some board members need to attend.
Need artisans to have a booth at our Winter Faire.
2nd grade teacher had an article write up in the Opinion section of the Tulsa World.
The Board needs a new member to be the Treasurer.
Development - Dinner date with a percentage of proceeds to the school, possibly at Inheritance Juicery downtown; Giving Tuesday - focus on shelters for learning and eating outside, naming plaques, corporate sponsors; February donor lunch; April Pigeon Race.
School Food Pantry - terrific school community donations and volunteers.
Calendar of parent education happenings.
B.
Operations Report
Classroom partitions update
Assets bought with CSP money
Purchasing processes with a new form
C.
Governance/Legal Committee
Artificial Intelligence Lunch and Learn is on Nov. 20th.
D.
Education Report
No report as Amber was absent.
IV. Discussion
A.
Ribbon Cutting Event Planning
Parking concerns - overflow, VIP
School tour - inside vs. outside
Proclamation from the Mayor / City Councillor?
Photographer
Invitees
Possible Itinerary-
10 am arrival
10:05 - Children sing
10:10 - Remarks: Margaritte, Stan
10:20 - cut the ribbon
B.
New board member onboarding information packet
Adding to the list of Onboarding tasks:
- Conflict of Interest
- Link to New Board member training at OSDE
C.
Foundation formation
Will be formed through pro bono work of Taylor Smith
Liaison member from the School Board will be on the Foundation Board
Recruit 5 to 8 members
Janet is assuming the secretary term that Stacey started in May of 2025. Secretary term lasts for 2 years.